Board Of Public Utilities
Board Of Public Utilities
Thu, May 15, 2025
Agenda items
Vote records
Discussion summary
Transcript
Agenda items (18)
Procedural (2)
5.1ProceduralApril 3, 2025 - Regular Meeting Minutes - Draft Attachments: April 3, 2025 - Regular Meeting Minutes - Draft
5.2ProceduralApril 17, 2025 - Regular Meeting Minutes - Draft Attachments: April 17, 2025 - Regular Meeting Minutes - Draft
General Business
6.1General Business2025 LAGUNA ENVIRONMENTAL LABORATORY UPDATE The Laguna Environmental Laboratory is a part of Santa Rosa Water’s subregional wastewater treatment system and is staffed daily providing services to multiple City departments. The team of 14 includes laboratory aides, laboratory analysts, a programmer, and laboratory management. Changes in regulations as adopted by California Environmental Laboratory Accreditation Program required overhauling the technical program and quality systems for the Laboratory by January 1, 2024. Throughout 2024 the Laguna Environmental Laboratory has been working to implement and assess effectiveness of the new Quality Management System including the continual updating of Standard Operating Procedures and increased traceability for support equipment, instrumentation, and reagents. The Board may discuss this item and give direction to staff.
6.2General Business2024 REGIONAL WATER REUSE SYSTEM ANNUAL COMPLIANCE
6.3General BusinessCELEBRATING PUBLIC WORKS WEEK Staff will share this year's plans for celebrating National Public Works Week: May 18-24, 2025. The City of Santa Rosa will be honoring our public works professionals by receiving a proclamation at City Council on Tuesday, May 13, and hosting the 5th Annual CityWorks festival on May 21 at Santa Rosa’s Wednesday Night Market in Courthouse Square. The Board may discuss this item and provide direction to staff.
6.4General BusinessSANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY AQUIFER STORAGE AND RECOVERY PILOT STUDY Staff will provide information regarding a proposed grant funded Aquifer Storage and Recovery pilot study in partnership with the Santa Rosa Plain Groundwater Sustainability Agency. Utilizing Santa Rosa Water’s existing Martha Way Test Well, the project would investigate and demonstrate the hydraulic response of small-scale direct aquifer storage and recovery operations. The Board may discuss this item and provide direction to staff.
8.1General BusinessREPORT - WAIVER OF COMPETITIVE BIDDING AND PROFESSIONAL SERVICE AGREEMENT WITH TIV BRANDING BACKGROUND: The City of Santa Rosa Storm Water and Creeks team seeks a Waiver of Competitive Bid and a Professional Service Agreement (PSA) with TIV Branding for the development and implementation of strategic campaigns for compliance with the outreach objectives set forth in the National Pollutant Discharge Elimination System (NPDES) Permit (Order No. R1-2015-0030). The PSA will facilitate the expansion of existing programs developed over the last seven years, and the development of new programs and campaigns for collateral material, multicultural outreach, community outreach, and more. Building on an existing relationship with TIV will leverage work completed to date, help maintain brand consistency, and ensure efficiency during the rollout of new initiatives required for citywide compliance such as statewide trash amendments and pollutant total maximum daily loads (TMDLs). RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, (1) waive competitive bidding for a Professional Service Agreement (PSA) for public outreach services and (2) authorize the award of the PSA to TIV Branding in an amount not to exceed $105,000.
11.1General BusinessCITY OF SANTA ROSA RISK ASSESSMENT FOR PFOA AND PFOS -
11.2General BusinessSB 454 (MCNERNEY) SUPPORT - Provided for information. Attachments: SB 454 (McNerney) - Support Letter
11.3General BusinessSB 601 (ALLEN) OPPOSITION - Provided for information. Attachments: SB 601 (Allen) Opposition Letter
11.4General BusinessAB 60 (PAPAN) SUPPORT - Provided for information. Attachments: AB 60 (Papan) Support Letter
11.5General BusinessAB 532 (RANSOM) SUPPORT - Provided for information. Attachments: AB 532 (Ransom) Support Letter
Consent Calendar
7.1Consent CalendarRESOLUTION - AUTHORIZATION FOR THE DEPUTY DIRECTOR WATER RESOURCES TO SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by resolution, nominate Peter Martin as a member of the Association of California Water Agencies (ACWA) Region 1 Board for the 2026-2027 term.
7.2Consent CalendarMOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE AWARD FOR PURCHASE ORDER TO TW ASSOCIATES, INC. DBA MISCOWATER OF FOOTHILL RANCH, CALIFORNIA, FOR ANDRITZ AQUA SCREEN MAINTENANCE, PARTS AND SPECIALTY
7.3Consent CalendarMOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND ISSUANCE OF A PURCHASE ORDER TO BAILEY VALVE, INC. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, authorize the waiver of competitive bid and issuance of a Purchase Order, with any nonstandard terms to be negotiated by the City, for the purchase of one new 12-inch Bailey Model B5 Electrical Motor Operated (EMO) pressure relief valve (PRV) and the modification of three (3) 12-inch Bailey Model B5 Mechanically Operated PRVs to Electrical Motor Operated (EMO) PRVs to Bailey Valve, Inc., Fresno, California in an amount not to exceed $360,000.00.
7.4Consent CalendarMOTION - APPROVAL - THIRD AMENDMENT TO BLANKET PURCHASE ORDER 166906 FOR ONE YEAR EXTENSION AND INCREASED COMPENSATION FOR FERRIC CHLORIDE DELIVERY RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the Third Amendment to Blanket Purchase Order (BPO)
7.5Consent CalendarMOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET PURCHASE ORDER 165392 - INCREASE COMPENSATION FOR ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN
7.6Consent CalendarMOTION - PROJECT WORK ORDER NO. A010139-2016-33 APPROVAL - ENGINEERING DESIGN SERVICES FOR THE MCMINN AVE AND HUGHES AVE SEWER, WATER, AND STORM DRAIN
Additional votes recorded in minutes
Approve Consent Items 7.1 through 7.6
aye 5 · absent 2
Daniel Galvin IIIaye
Duane De Wittaye
Glen Wrightaye
J. Matthew Mullanabsent
Lisa Badenfortaye
Robin Bartholowaye
William Arnone Jr.absent
Approve PSA with TIV Branding for NPDES public outreach services
aye 5 · absent 2
Daniel Galvin IIIaye
Duane De Wittaye
Glen Wrightaye
J. Matthew Mullanabsent
Lisa Badenfortaye
Robin Bartholowaye
William Arnone Jr.absent