City Council

Good afternoon. I'd like to ask the interpreter currently on the Spanish Channel to commence translation of the meeting. For those just joining the meeting live translation in Spanish is available. And members of the public or staff wishing to listen in Spanish. Can join the Spanish channel by clicking on the interpretation icon tool bar. It looks like a glow when she joined the Spanish Channel. We recommend you shut off the main audio. So you only hear the Spanish translation, Pablo, you please restate this in Spanish. Let's get a chance win You know. >> In typical shouldn't people I don't any of that. The middle set the on in Senate, which I didn't know well, then you not. But he said I got so that he can do they take young kept us in about I mean, that Cuomo global that like you. We're not issuing man this fun, you sort of communicate audio. But so which outlines petition and it's >> Welcome everyone to our MAY 7, 2024 Santa Rosa City Council meeting. It is now 12. 0, 3, And we will be starting our meeting, seeing a quorum. MADAM City Clerk, can you please call the roll? Thank you, Mayor Councilmember Rogers Councilmember Okrepkie here, Councilmember MacDonald here, Councilmember Fleming, Councilmember, all fronts. Vice mayor stop here. Mayor Rogers PRESIDENT, let the record show that all council members are present with the exception of Councilmember Alvarez. Thank you. Moving on to item 3, which are

announcements of closed session. We have one closed session item for today and that's 3.1 with conference conference with labor negotiators City clerk. Can you please facilitate public comment on this item? Thank you. We're now taking public comment on item. 3.1. If you're in the chamber and would like to comment but have not provided a speaker card or your name, please make your way to the podium. You'll have 3 minutes and a countdown. Timer will alert at the end of that period. They are and not seen anyone approached the podiums on item. Thank you. We will now recessed into closed session. Welcome back, everyone to our MAY 7, 2024 Santa Rosa City Council meeting. It is now 12 34 in we will be reconvening are meeting seeing a quorum. MADAM City Clerk me please call the roll. >> Councilmember Rogers Council Crappie here, Councilmember MacDonald Air Councilmember Fleming here, Councilmember over us. Mayors are vice Mayor stop Mayor Rogers PRESIDENT. Let the record show that all council members are present with the exception of council member of arrests. Thank you. We will now proceed to item 4, which is our study sessions for the day. I would like to remind everyone has noticed on the agenda that >> public comment will be taken on this item tomorrow. Wednesday MAY 8th after all, the departments have had the to provide their presentations. And with that, MADAM City manager. >> All right. Good evening, mayor members of council. So

we will go to item 4.1 review a fiscal year. 24 25 operations and maintenance budget and Capital Improvement program. Budget. >> Good afternoon. Mayor and city council members. My name is Veronica Connor on the budget manager. And I'm joined here by Alan Dalton, chief financial officer and Scott Wagner, our deputy director of finance. And today we're going to be taking you through the fiscal year. 24 25 budget study session. I also do want to give a shout out to the rest of my budget team. Few rows behind me, Jose Morales, Trisha Reid and Mike for Boley who we certainly would not be here today without them. So today we're going to start our presentation with some opening comments from the cfl in the city manager before moving to an overview of the citywide budget, followed by an overview of the general fund budget and a staffing summary. And then we'll get into the department presentations today. We're hoping to get through all the administrative departments as well as it housing fire and police. And then return tomorrow to hear from planning and economic development. Recreation and parks tp w water and then conclude with a Capital Improvement program. Budget section. So with that, i will turn it over to our city manager for some opening comments. Thank you. Thank you. So good mayor and city council members. So it's my pleasure to present the fy. 24 25 budget. I would like to extend my appreciation. >> To the finance team and to the city staff for their contributions in crafting this budget. This budget has been developed with careful considerations including the facts that we are expecting revenue shortfall that could

impact our financial stability. We are facing a projected deficit and the staff had begun to develop long-term solutions to enhance our revenue streams. This budget does include strategic additions, aligned with your goals. Following the recent adoption of the economic development strategic plan. We have allocated resources to support synchronization of this plan. Additionally, we've introduced the role of an and environmental sustainability manager to help us achieve our sustainability targets by 2023. Well, not included in this budget, but we're hoping for some additional discussions are on the topic of school resource officers. Chief Craig in collaboration with Superintendent are now are working actively to develop a program to propose to the ad hoc committee. We are optimistic, optimistic about the school board's approval of our proposal and have proactively apply for state air mark of 2.2 million dollars to fund this initiative. Additionally, we have initiated internal discussions for the waiving of impact fees. As we are currently in the process of crafting a policy for your approval. We welcome your insights on potential funding strategies for the fees that are projected to be waived. This budget session is designed to be interactive. We really want to have intentional discussions. Our were present details of their

departments and be ready to discuss and answer any questions that you MAY have. Questions that require further analysis will be compound and forward following the conclusion of tomorrow study session. Want to thank the staff again for their hard work and we're looking forward to today's and tomorrow's discussions so that we can then begin to move your policies of forward. So thank you for your support and I'll turn it back over to Veronica. Thank you, mayor members of the council again, I'm Allen Alton chief financial officer. >> Before we get started with the a bulk of the budget summary in those slides. We have a couple of slides that kind of look at our. Where we're headed in the next years. So in terms of policy direction that we need from the council and where we're going in terms of some analysys of our services that we do in the city or could do in the city. So the first is what we have up here. Our american rescue Act, a rescue Plan Act or arpa funding. We as you know, we received about 34 million dollars of arpa funds in the period of performance is set to expire. So the is looking at what to do with some programs as we

get beyond that period. So here we have 3 that didn't have been a lot over time. There they are well-received programs, but they are expensive and we lacked the funding sources once arpa goes or at least a stable funding. Sources. So what we're hoping to get from the council at this meeting is direction weather. We shake continued them going forward so. Homeless services. This this is something that that are a program that will come back into the general fund. That was in the general fund to begin So we he had always anticipated the that program coming back. Veronica has a few slides to talk about that later on in her presentation. But we expect to have there arpa funds expended during the upcoming fiscal year and you know, so we will that will go back into the general fund. The 2 that we are more concerned with are in response to safe parking. So within we expect the arpa funds to be spent by DECEMBER of 2024. So by the end of this calendar year and then we will county funding to continue the program through the rest of that year. We've identified at through MARCH of 2025. And and

we believe we can stretch out supplemental funding through the remainder of the fiscal year. The cost is approximately 2.8 million dollars annually the 24 hour model that we're looking Say parking costs about 1.3 million dollars annually and we have funding through that through the end of the 24 25 fiscal year. But and for both of those projects, we will continue to look for grant funding any other possible supplemental funding. However, if this if these are programs to continue, they will likely we will put amount in the general fund going forward for planning purposes. Should supplemental funding come in? We will obviously use that money first. And general fund last. But what we're looking for, you either. At the end of my comments here or by the end of of the study tomorrow is to get the direction on whether we should be, including these programs. In our forecast going forward. And next. So then the other thing I want to talk about we're in the process of reviewing proposals from departments to bring that are currently provided by contractors house. We've the interest of this from from the council to to provide that analysis we've we've definitely received proposals from departments to do this. So this is just more of an update to the Council of where we are with at this stage.

There are none of services are included in the budget. The way that we see this working is that they will come to you on at a separate item either likely after the adoption of the budget, but maybe before or during budget adoption, depending on time and that we would need to finish our due diligence. So we've received 3 different proposals, one for janitorial services, one for landscape, maintenance and one for a a construction crew to do small in-house projects as opposed to using a a contractor for those we've created a Templet for providing down analysis that would be the for any service that we do. Ended directly ties to our budget in a way that when we finish the analysis, the council can be a confident that the costs or the savings that that would come as a result of that service are we should reasonably expect to see in our budget. So we've worked with the departments on on the that temp lead in that analysis, some of these programs or a little bit further along in our due diligence somewhere. Still going back and forth with departments. But that's part of our process to go through to make sure that we

understand exactly what's being requested to identify any costs that MAY be missed in the initial proposal and to be able to provide a a a a. >> a good defense bill. Analysis of of those programs. So again, this is pretty much and update for you on where we are with that and how we're progressing. We did a report out to this to finance subcommittee at our last meeting and discuss that a little bit there as well. But this is just that an up day for the full Council. And with that, I will turn it over to Veronica for her review of projects or the budget. >> Thank you, Before rain get going on our next section. Mayor Rogers, I did want to ask if you have any direction on how we should be answering questions throughout the presentation, how and when we should pause for council, if you'd like to wait till the end of sections are throughout. Probably because it's going to be difficult for me to council wants to We can wait for. >> Each each prisoner. And then if council has a question, we can go ahead and ask so we can have more of the discussion instead you talk about us and we throw a bunch of questions at you. >> ok, that sounds good. So it sounds like a pause kind about the end of each natural section and to questions as they ok, sounds good. Thank you, Veronica. Also, there are members of the staff that >> online as well. So just because you do not see them here in the auditorium, there are staff that are online in case there are questions for staff were not present. >> Perfect. So is now a good time As questions. Councilmember crafty. How many

facility say all facilities for the janitorial county facilities? How much? Much square footage are we talking? >> So there's 100 plus that said. You off the top my head, I don't have exactly how they I I do know it's not fire stations. So what it's the one thing I do now but I can come back to you with a with exactly out there. They're planning on. What, what number of of facilities that we're talking about this, it's all of the major city ones. Obviously. Okay. Because my concern is 6 does not seem like a lot more. >> And efficient. Method of cleaning. All of our facilities to a level that is that would be acceptable to most people. If talking hundreds of facilities. So what I so maybe in hindsight providing in update without the actual analysis was a bad idea. But >> we that those were questions that we asked. And and that's part of of the pushback of of that. When we see the proposal that was actually probably one of the first ones that came out was how we were going with >> director Hennessy is available online. You might be able to facilitate the response to that question. Director Fiona, turn your camera and mic on. >> that, there are over 100. So it is that the Kanter, real contract currently services. A lot of those are service locations that don't need

regular maintenance. But there are at least a couple dozen that too totaling more than a million square feet facilities. So be part of the regular rotation and the proposed contract would allow us to. Have more supervision and oversight of the employees rather than I'm tracking a service most of our employees and supervisors are are not on the clock. Okay. >> Not having a full fleshed out proposal. It's a little hard for me to. You know, asking for feedback on these and it's hard for me to get feedback fight. Based Yeah, 2 minute clips and understood we think more the feedback we come and we bring the actual item to you with for approval to move forward then we could as a part of that item have that full analysis. The flushes out all those details. >> This is something that has been asked of. >> Will we be looking at in House services as opposed to contracting on a number of our of of our large contracts to come forward. What we wanted to do is to say, yes, we are looking at those. Here are the 3 proposals that we have in front of us. And we're continuing to work on that analysis. So it's it. It's we're not complete with this yet. So it's it will be But just not as a part of this budget to manage those expectations. Okay. So you're not request any feedback on that slide. Know the one

before before that, though. I mean, the one that I have a an immediate reaction to was in I'd like to find a way to keep that going just because it has become a massive not just for us, but it's become sort of a a. A standard that has been set the region of the state where people where organizations come to us. So my feedback on that is yes, definitely if we can find a way to keep in response going I'm I'm all for that. Councilmember MacDonald. Thank you, mayor. So a couple of things just kind of reiterate what Councilmember Okrepkie said. I agree in response is critical. I want to say >> Chiefs here, but I think there is about 4500 calls that they went on last year. That's diverted to the right resources to make sure that we're addressing the needs of the community. So I think that while we might be saving money in the end, we're actually going to be spending other areas and not being able to deliver what we've doing. What so well with this particular that's one that I'd be interested also in continuing and and actually even growing to longer response time at the possible. So as far as side 6, you said that this isn't in the budget right now. Do you mean to say that the contracts are not currently budgeted for this fiscal year or do you mean this model is not actually budgeted? The model

is but that. But we do have a current budget for these contracted yes. So if the council's direction would be to look to model, that's more internal such as custodial or other things services, you just are seeking some direction for us to look to that model. >> I think the council is made it clear to us to look for that in frankly, as part of of trying to work more efficiently and cost effectively. We should be looking at this anyway, so we're we're what we're doing is just saying we. Will. Even even if we were able to agree that the service is to move forward in House. Many of these things would take a considerable amount of time to ramp up to implementation either through creating the job classifications. Hiring new staff, the equipment, etc. So again, this is merely an update of where we're headed with this. The work that we're providing are doing you know, in our shop, in order to come back to you at a later date with say janitorial services or any of those services to say we've we've looked at this. We've analyzes and in our recommendation is to move forward in this direction. Here is that analysis and the savings that you would see and and all that with the the the more pressing need for us is to know how to move forward with the arpa funding programs so not just in response but also safe parking. So if I'm

to understand that we that that the council member MAY be willing to go forward with figuring out a way to fund in response. We would also want to know, are we all so to find a way to find safe parking or maybe that's not what we're doing at this. At this point. But we need we need direction on both of those to be able to do our our forecasting going forward. >> So I would say with parking as there's other implications that we don't maybe know about if we actually were to get rid of that particular program. So I think that that's when we need to look at saving as well. So for feedback, though, I know that you're maybe not looking for it, but I think no matter what your findings are in these preliminary reports are what ends up shaking bringing services back by it to come to council. Whether it's your recommendation or not. I think that it's important for us to be able to see what it would be like to be able to bring folks back into positions that once we're in house. And so that we can have the conversation. And so I think that would be an important piece for us to be able to as we move forward on that and just sort of as a curiosity been in these preliminary reports are forms which we were able to see in long-term I have probably a better understanding and some of the other council on what you're asking. Did you see any potential savings in each of

the department's by bringing services back in-house? All right. You have to come back with with an answer on that. I. >> You and we're telling far and so through the COUNCILWOMAN MacDonald. What we did is when we went through the budgets budget study Sessions individually with the department's, these were 3 proposals. >> They came to me when I started to flush them out and ask for clarifying information and questions, they're great proposals. But it required some additional information. So what I asked staff to do was to go back and flush it out a little bit more specifically to COUNCILMAN A crib. Please point, you know how many facilities are we talking about? How many square feet? What's the number of times that we want to, you know, go to each facility so that we can't say whether or not it is a reduction. We're going to go back and flush it out. Because to your point, I think. As we contract services out, they are cheaper But then you have scope creep because of 10%, 20%. So we need to look at those contracts to determine whether or not we need to bring those services back I do commend staff for bringing those proposals forward. I just think we need to flush it out a little more. Okay. Thank you for that. >> Thank you. Councilmember Rogers. Spent fair. So I want to agree with my colleagues, but I was going to say is that for me in response isn't a nice to have We must figure out how to fit that into the budget. I think for all of the comments that were made around I don't think we'll actually be saving any dollars by not funding in responsible, just shift elsewhere in the

department. And also, I think that it's been a really good thing for the community and really identifiable in some of the shift and what we've gone through. So I think we must keep that my other question. And I'd like to keep safe parking. But if I had to choose between the 2, I would choose in response. >> For the counter county measure o funds. How much are we actually seeing an ongoing revenue from that each year? Set for him for and response? No, I just in General >> so for the public safety and prevention tax, I we we have county which is a different Are we talking about county County I can't answer that at this time. We come back to with an answer and police MAY have more of an update on that in their section as well. >> Yeah, I'd be really interested to see an answer whether we're getting one-time funds or an ongoing pot. It was originally billed to the public as a way for us to find mental health services, particularly at the city level and from what I've seen in the last few budgets, I don't think that the city has really received very much of our share. It seems to be held within the counties. Health department. And I would like to have a better understanding of if that's true. And if so, why? And if it's not true, sort of how we can budget around that for things like measure room. Sure. Thank you. >> Council member Clement. I would like to see. All these programs say, however. I think

that. We ought to look for. Funding opportunities, Councilmember Rogers Point about what the county but also any opportunities that MAY be with this. But proposition water, whatever the state is going to do and try to align what we're doing with what is going to be come, what is going to be rolled out? In terms of permanent supportive housing. Also think that with the the Ba'ath a bond measure in NOVEMBER. That MAY impact positively or not at all, depending on the outcome, the funding for homeless in the long run. And if the measure does pass. There are eventually will be funding for permanent supportive housing. But it's going to take some time for that to to grow the part that's going to be retained by the housing Mary Finance Housing Authority. Well, loan originations will be reinvested and then be able to be deployed for these dollars that are really hard for us to get out of the state and federal government. So that's sort of like if if that does pass really what we're looking at, if we want to keep our homeless services with that are you are at some we're going to spend more more money in one way or in order to spend the money one way or another. So if GOD does pass, we're going to be looking at a bridge period. And I don't know than the number of years of getting from losing our code to getting that some of that funding. We're being competitive for some of that funding. And that will be a really good technical question to ask him tca that point in time. But it would at least give us a number to try to budget for so we don't have an

interruption in services. It's at all possible. We MAY be able to find other grant funding or move things around but my preference would be did not see a reduction in those services which have become. Essential to the quality of life. Not only for the people are getting serve, but also for regular residents who we're not experiencing homelessness. If we'll start to see an increase encampments and expenses around debris and cleanups, if we reduce services. I just want put a note of caution on there that MAY be the fiscally responsible thing to do to spend a little bit of money once we know the outcome. So perhaps and we do a partial. I funded for another year. Wait to see what happens at the bottom reassess next year. The my recommendation on those programs. Vice mayor stopped. Like the rest of my colleagues. And I think we need to find a way to maintain these I think we're spending money one way or another is, as everyone have reiterated >> and probably do so without providing the same quality service, even even to the people who need the wraparound support or providing beginning of the kind of quality of life improvements that we've seen for that. And for the general residents. And he's worth noting that newborn last point in time count we actually had a reduction of 20% in homelessness in Santa Rosa. So does seem like these pro programs are are successful to some degree. And to the extent we continue to to to run them wants to that. Thank you. >> I'll just say that I love in response being a mental health worker. Obviously live in response. So definitely

want to keep that. And then the safe parking. I think that is definitely beneficial. I'm also not sure about the location if this is going to be something that we're going to keep. A long duration of time. Where is it that is permanently going to be housed because right now it's in one of our parking lot for our facilities. And I'm not sure that that is the best location. To to help that so that would be my $0.2. And then I I do agree with a lot of what everyone else But in response, not only are we a model for across the nation, but we're also doing very great. I mean, we're doing great in our community and for the families that we serve. >> So and I do think it will save us money in the long run. >> And with that, I'll hand it back over to you. Thank you. >> That brings us to our next section, which is the citywide budget overview. And we always like to start our budget presentation with a bird's eye view of the city as a whole. The city is made up of 3 entities which we have 2 reports separately. The first is the city entity and that is our top line of the general fund down through other funds. The second entity is the Housing authority and the 3rd and that he is the successor agency down at the bottom. So this slide shows your citywide revenues by fund as a whole. The city. We projecting out to bring in 491.5 million dollars next year to help us run our programs and fund fund our operations for the next fiscal year. The general fund, we'll have a deep dive on the general fund in the next section. Some not going to spend too much time talking about that one. Now. But are enterprise funds, the majority

of these funds are water funds. Enterprise funds run like small businesses individually. This also includes our parking Bennett Valley Golf Course. Our Transit Enterprise Fund and the increase in revenue here is mainly attributable to the rate increase for the right model and our water funds. Our special revenue funds. These are funds that we collect revenues that are required to be spent on a specific her for a specific purpose. These include things like our public safety and prevention, tax or gas tax capital facilities, fees, and you'll see a reduction in revenue here. But it's not truly back in 23. 24 fiscal year, we appropriated a grant with the annual budget. So that was a onetime revenue that we were seeing last year this year. We are not appropriating the same grant. We prefer departments to come and bring grants to council separately. It makes our Emanuel reporting a little cleaner. So it's not that our special revenue funds are losing money year-over-year. There was just a one-time revenue from last year that we're not seeing again at this time. Other funds. Include things like our debt service and our special tax districts. Our Housing Authority also shows a pretty sizable reduction. This is also due to a one-time grant last year the housing authority appropriated state infill infrastructure grant. So that really spike the revenue for one year. And we'll also see on the next slide, a corresponding reduction in expenditures. This is just a variance year-over-year. And then finally, our successor agency, we have a small increase in revenues. You'll also see a

small increase in expenditures were just capturing more of the operational administrative revenues and expenditures that happened in this entity. So it's just a small change year over year. Still looking at the city of Saint or as as a whole, all 3 entities, the slide breaks down the expenditures. So where all of our resources are being spent in the next fiscal year. The top line is the general fund. This is our largest expenditure source. And again, we have a whole section on this in the next section. Some going to skip over that one for now. Our enterprise are operating Enterprise Operating Line item. Those are the operating costs for those businesses that I mentioned, the water funds, transit parking. We do see costs increasing by about 4 and a half percent. This is my mostly due people cost salaries, benefits, things of that nature. We break out the capital improvement costs in the next 2 lines below enterprise Cip. That's all of our water capital projects. There's a pretty substantial decrease in this line item. Mostly a decision of the water department to not appropriate fund balance this year. They spent down their fund balance is quite a bit last year for capital projects this year. They won't be doing that. We will have an opportunity to talk about all these enterprise funds individually in the department's actions. You'll see this again and again, it's a theme of our cip. This year is a lot less than it was last year. Our non enterprise Cip. These are all of our capital projects that are funded from special revenue funds. Mostly so things like our capital facilities, fees, park development, impact fees. We also have a reduction in our expenditures due to a few few different variances that

happened over the year. One is our measure and parks. There is a shift in accounting last year it was considered a cip projects this year we're seeing and our operations budget. So that is part of this reduction. We also appropriated part of our capital facilities, fees, reserve balance. So that was a one-time thing that made our enterprise cip a little higher last year and lower this year. We're also receiving less gas tax from the gas. The consumption is declining a bit with more hybrid and electric vehicles. And what we've learned is we actually don't receive gas tax based on cost of gas, increasing its based on volume of gas that is consumed. So we're seeing a small decrease in that year over year. Our special revenue funds, as I mentioned before, these are things where we receive revenue for specific purpose. We have to spend those funds on a specific purpose. We also have a decrease in this one. Also due to one-time activity back in fiscal year. 23 24, we were appropriating arpa funds last year which Arpa is winding down at the end of calendar year. 24. So we have nothing left to appropriate and fiscal year. 24 25, we also appropriated fund balance from our police public safety and prevention tax Special Revenue Fund last year to purchase the Roseland Substation. That was a one-time things. We're not seeing that again. So this isn't a reflection of our special revenue funds, losing resources, not being able to operate at the same level. It was just one time activity last year. Our other funds, as I mentioned, these include debt service, pooled investments, other smaller operational needs. We have a

very small decrease due to some of our Our debt service payments decreasing. And the housing authority. What we saw in the last slide was revenue dramatically going down year over year. We're seeing that here on the expenditure side. And again, that's due to a grant that we appropriated with the budget cycle in fiscal year. 23 24. And then finally, the successor agency. Same comment as the last slide were just capturing more of the revenue and administrative expenditures on one line item where we think it's appropriately belong. So we see a very small uptick. So all in the citywide expenditure budget is 499.9 million dollars it's a decrease over budget last year. As I've said several times now, that's due to one-time occurrence is last year. We are reducing our operations. It's just an anomaly of a variance year to year. And the very bottom line will point out our Capital Improvement program budget only has that 50 million, 50.0, 6 million. And again, we'll have a whole section on this tomorrow and we will take a deep dive into that one. So this pie chart is just a visual of the previous slide. Citywide. It shows that our general fund is the largest source of expenditures followed by enterprise funds. The Blue General Fund piece of the pie. If you circle clockwise all the way around up to that other funds one percent. That is the city entity. So it's by and large, the largest entity we have. And as I mentioned, the Housing Authority reports out separately as well as the successor agency. So that concludes our overview of citywide. There's any questions, I'm happy to take them before we jump into the general fund. Does not appear that we have any questions so we can

continue. Thank you. So the general fund, as I mentioned, this is our largest revenue and expenditure source of the city to take a summary snapshot of what we're proposing for next fiscal year budget. We are proposing a deficit budget. Our revenues in the general fund are looking to be 213 million next year along with our transfers in of 2.3 million. This gives us total resources of 215.3 million. As a reminder, our transfers in this is a revenues earned and other funds, not the general fund that due to policy or practice. We are able to transfer to the general fund to allow us to fund our operations in this case. This is mostly gas, tax gas tax. We are required to spend on things like roads and streets. But we are allowed a certain a certain portion of it for administrative costs. So we transfer that into the general fund to help us out with our administrative costs associated with our cip. Our expenditures this year for the next fiscal year. Going to be 212.3 million. The General fund will be transferring out 1.9 million to capital improvement projects that includes funding for our ada projects, as well as 662,000 that we receive annually from the county to go towards Roseland pavement, maintenance. And then finally, there's also transfers out of 6.4 million similarly transfers out is when we have resources or revenues that we have in the general fund and we transfer to other funds for them to spend elsewhere. This is mostly real property

transfer tax and additional expenditures for homeless services, which we transfer out to homeless services and affordable housing. So all told we have a deficit of 5.3 million. This is indicative of our revenues not growing at the same pace of our expenditures as well as our transfers, outgoing as arpa funds have been dropping off. Instead of calling this a deficit, recalling this use of fiscal stability funds. We do have a stability fund. Fiscal stability, funds that have been assigned by counsel for this purpose. And we're hoping that in near future as this deficit, this organizational and structural deficit can be corrected. That in the meantime, we'll spend down the fiscal stability funds before going into regular general fund reserves. And as I mentioned back in, I believe, was FEBRUARY 2021. At council goal setting council committed 40 million dollars of rpg. Any settlement funds to fiscal stability funds. From that 40 million, 10 million went to start our pension one 15 trust 2.7 million went to go start the capital replacement program for our fire department to put their ladder trucks and their engines and the replacement program and the remaining 27.3, we have been floating our deficits with for the last couple years. So in the current year fiscal year. 23. 24, we passed a 3.3 million dollar deficit and from what we can tell from where we stand in the year, we're going to hit that deficit if not exceeded. For next year as well. Passing a deficit. This is going to bring our fiscal stability reserves down to 18.7 million. And as a reminder, these are separate from our general fund

aside reserves. That's a separate pot of money that there's a 17% requirement which we have hit and we do have reserves in excess of that 17% as well and rather than spending that money down with our deficits every year. We're hoping we can. Use this resource while the deficit is hopefully addressed and corrected in future years. So diving into the budget for the general fund. We're going to start with a discussion of general fund revenues and this pie chart shows us a visual of where all of our revenues come from. The 2 biggest pieces here, our property tax and sales tax together, this equals over half the resources for all of our general operations. Other substantial revenues come from other taxes. This is a I'm kind of a potpourri of several things we'll get into in the coming slides. Our vehicle license fees are permit fines and charges. Recreation revenues fund charges as well as utility users tax. And this table is just a table form of the previous slide. So instead of showing a picture, we're showing you a table as well as the year-over-year variances. And I like to take you down to some of the major variances here and things to note. And as I mentioned, property tax is one of our largest resources in the general fund. Our 3, 5, 7, and I believe 10 year average year-over-year growth of property tax and Santa Rosa exceeds 5% every year. This is continued to be a very good revenue source for us. Our 23, 24 budget is a little low. So when we factor in where we think we're going to land the year grow that by 5%, that brings us up to 39.1

million. Sales tax has not been quite as promising in the last year. This is a major revenue source for the general fund as well. You've heard us say in the finance subcommittee as well as here at council that we had some unprecedented growth in sales tax coming out of covid sales tax was growing very strongly for quite a while. And it's dipped off in fiscal year. 23. 24, we are expecting sales tax to continue to grow, but just not at quite a strong rate. We actually haven't seen that. We've seen sales tax decline. The year's not over yet. So we can see exactly where it's going to end. But it's pretty close. So for fiscal year, 24 25 are holding the budget flat. And with every, you know, consultant we just met with our investment advisors. Every market update. We are sure that this is still a good economy. Everything is growing and moving. We're not. There's no threat of recession. It's just not growing and moving at the pace that it was coming out of covid. So we've held or sales tax budget flat knowing we're not going to hit that. 23 24 Mark and hope for another 3% growth to get us 24. 25. So that our actuals will land. At 75.9 million. Utility users tax. We have a pretty good increase of 22%. This is catching up because our 23, 24 budget has been too low for a long time. This category was one that would grow at maybe one percent. Every year was pretty flat. But in recent years, utility users tax specifically on pg any in energy costs has been growing very strongly. So when we adjust for, we think we're going to end the year and grow this for next year. We're looking at 14.2 million dollars. Vehicle license fees we get from the state. This is

the fees that we pan. Our vehicles and our budget was also a little bit low. Last year. We see about a 3% growth rate in this one as well. Other taxes, as I mentioned, has several different categories in here that we look at very closely. A large one is franchise fees budgeting. 12.2 million in franchise fees and fiscal year. 24 25, this one is growing about 1.2 million. I'm just under 10% year over year. Mostly due to disposal fees. That's one area that we're really seeing a growth in. We also collect franchise fees on construction, towing and caps taxi cabs and cable tv. Disposal is the one that has been growing. This also includes our category for a cannabis tax. Over the years we've seen cannabis tax stabilized at about 1.0, 8, 1.9 million. So we're not increasing that one year over year. Occupancy taxes also included in other taxes. And this is one that we are growing up to 7 million dollars for increasing it by 1 million year-over-year. As we've seen sales tax flying off the market trends seem to say consumers are spending more money on travel and non taxable goods. So we are seeing tourism strong in Sonoma County in Santa Rosa, which is great. And then finally, this also includes our ptt and other taxes. Our ptt is that they will talk about more in-depth later on in the presentation. This is real property transfer tax. That is a tax assessed on the sale of homes. It is based on both sales price and volume of homes and with interest rates being what they are home sales have slowed in Sonoma County and we have been seeing this

revenue source decline. So moving down permits, fines and charges as our next major category that we have growing by 9%. The main increase here, we've included an extra $400,000 in anticipation of revenue will be receiving from our vacant lot. And they can building program. It was a program that was brought before council during the current year. We haven't seen any revenue coming yet, but we're hoping in the next fiscal year that will begin. And our fun charges includes overhead collected from Non general fund departments. Our recreation revenues. We are have been seeing a lot of steady and strong growth as we're coming out of covid and more programs are opening up of this is great to see. And then finally are in a governmental interest and other category includes our crime mitigation funds from the casino Roselyn subsidy from the county. We do see some growth in here in this category of few different things that are One, we have the first responder and ambulance contracts. The falls contracts or new ambulance contract that has increased revenue from what we were previously receiving. So that is part of what's driving that change. In addition to revenues. As I mentioned, we do have transfers in the coming to the general fund. This is another resource that we have to put towards our operations. The transfers in are mostly from special revenue funds. This includes our gas tax and we have a portion that comes from Measure m 2 that helps to some port our administrative costs. It's down a bit. As I mentioned, gas taxes down a little bit from last year as well. So we transfer and a certain percentage. That's why we see that decrease. We have a small piece from our special assessment funds that come into the general fund. Also

help with administrative costs and our parking parking contributes to the downtown Community Benefit District which is paid out to the general fund. And so they pay a portion that is based on parking spaces. So we have 2.3 million coming into the general fund from other funds through transfers in. So still in the general fund, we just talked about revenues in transfer is in all of our resources now are going to be moving to expenditures and seeing where we're spending all those resources that we have. And this pie chart gives a pretty clear visual and the general fund. It's a lot of people costs. We have administration, we have public safety so salaries and benefits are by far the largest expense in the general fund. And this table is the detail behind the pie chart that I just showed you on the previous slide and the top 2 line item show salary and benefits as our largest expenditure. And compared with last year. I'm just a note about salaries will both salaries and benefits come from a position budgeting model through our system? That accounts for merit increases and step increases. Also very detailed process to predict our benefits costs for next year. What salaries does not include is a cost of living increase. All of our bargaining units are in negotiations right now. We don't know what that will be. So we have not included in this budget. Even without that cola to see our salaries increased by 1.0, 9% are only 1.7 year over year is pretty low. And we have been seeing the trend of more senior employees have been with the city for a very long time.

Retiring out and those positions being replaced by less experienced people who are getting paid at a lower rate. So this is kind of in line with the great resignation we've seen in recent years and we see it here. This is not typical of a year-over-year increase in salaries and we saw it in several departments salaries did not grow what we would expect or even decreased in some cases, just due to the budgeting model. Benefits to continue to grow, as we typically see, mostly due to health care and retirement costs. And from professional services down projects. This is what we in the budget world call services and supplies. And this is what we consider to be controllable costs, salaries and benefits. We do not know the departments don't have much control over what happens there. But this year, given the condition of the general fund our direction to general fund departments was to hold their services and supplies costs flat. So some of these things are out of the department's control such as it costs vehicle replacement contract costs in our direction was to have departments look closely at their budgets and see if they could absorb these increases elsewhere if they could make offsetting cuts and supplies are in training to absorb these increases. We knew we would be facing a deficit and we tried everything we could to keep things as flat as we could. We also wanted to build a good budget, though we did not want departments slashing numbers that they're just going to exceed and come back next year and ask for back. So it was a lot of back and forth my team in the analyzing past spending, trying to find places we could trim, but not all departments could do that. And we understood some

departments to growth is going to happen. And it's it is what it is after a certain point. So I just do want to say that the growth that we see in these categories is as minimal as we could keep it. And professional services. That 1.6 million dollar that mostly comes from. We've got a few large contracts in the general fund our red com contract and fire are landscaping, contract and rec and parks and our animal services contract and not departmental. Vehicle expenses. Another category you will hear from again and again in many departments with inflation being what it the occult costs have been significant on parts and repair as well as buying vehicles, replacing them. There's been a lot of requirements for our fleet to purchase electric vehicles or hybrid vehicles which come at a higher cost. And this is getting pushed down to departments. So it was a tough thing for many departments to absorb these costs and we did the best we could. Operational supplies and utilities were both held flat. We increased our utilities budget quite a bit last year in anticipation of pg and e costs increasing. And we found that we increase the maybe a little too much in some areas and made some adjustments. But all and we're holding that one flat believe this will be adequate for next year. Our information technology, that's the cost of our it department that there's a cost allocation plan that divides this out to other based on many, many factors. And I liability and property insurance increased substantially this year due to a one-time assessment from our gpa. Our gpa essentially found

that their liabilities exceeded their assets. When this happens, they have to assess their members. So we had an assessment of about $990,000 and this was spread amongst all the funds. But the general fund is the largest payer and about $650,000 of that increase. Is that one time assessment? Other miscellaneous also includes we see a growth there. But that has a revenue off said this is a a line item that we not this entire thing but included within there is a mechanism to pay out or flexible spending accounts to employees. So we receive revenue to pay that. But as we're kind of catching up from previous years, that amount has been increasing. So we see an increase in expenditure. But there is an increase in corresponding revenue as well. There are no new vehicles needing to be purchased in the general fund this year. So our capital outlay costs went down and our own in projects went down. That was Amanda currents from last year in 23. 24, the police department had a project for security fence. That was a one-time need that we aren't seeing again. So all in our expenditures by Category 212.3 million. So still talking about expenditures in the general fund. We just put it up by categories. That was all departments kind of in one big pot looking at also all revenues. I'm sorry, all salaries, all benefits, all services and supplies. Now we're looking at the same popular splitting up by department and is or the departments in the General Fund police and fire are the largest. But we also have head parks and recreation Tw water, non departmental and our administrative departments as

well. Another table for you. This is an illustration of the picture. We just looked at. And these are all the departments we just mentioned. You will have an opportunity to hear from all the departments. I'm not going to get too much in the weeds on this one. I will let them explain a lot of their variance is for you themselves. I will note that administration that includes our administrative departments as well as non departmental. And housing and community services. I just want to know because it looks like a really substantial increase there. It's small dollars, but it's a large increase. This was due grant funds, one-time funding covering their legal aid contracts back in 23. 24, that's a contractor continuing in the general fund to the general fund is going to have to pick back up on some of those expenditures this year. Now that the grant has expired. We do see a decrease in tp w which is unusual and this is a catch-up effect of the 3 or go. Did last year when we moved parks from tp w to reckon parks and has to do with our cost. Administration plan is a year on a lag. So finally, we're catching up on a big decrease that has pushed that departments total budget down into the negative. But it's just to catch up from the reorganization. So same thing, 212.3 million. This is the same total. We saw couple slides back. Still, general fund expenditures just looking at it a different way. And then as we have expenditures, we also have transfers out. So these are general fund resources that are going to front places. These aren't salaries, benefits, services and supplies. They will become

bat. But in a different fund, we just transfer the funds out to those funds. The general funds transfers out this year. Total 8.4 million. It's up 2 million from last year. Mostly due to arpa funds expiring. This is where we're starting to see the burden on the general fund to come back in. Starting up at the top will start with Bennett Valley Golf course for transferring out $500,000 this year to help with operational capital needs. Our cip transfer. We transfer 1.2 million dollars for ada projects every year as well as our roads and pavement maintenance projects. We do transfer money from the general fund of the parking fund to cover parking enforcement. We receive parking violation revenue in the General Fund and then we transfer out the cost to run parking enforcement and parking. It usually comes out to be about a washed to the general fund. This one increased a bit this year due to catching up our budget with actuals in the past, there were some parking operations staff the need to charge parking enforcement. So we sort of had to make some adjustments to budget to make that Moore fair with what we're seeing in line with Actuals. So the next slide down our ptt housing and homeless services. I'm going to talk about this one more in deaths in the coming slides. But this line item specifically is required by council Policy Council policies requires a certain percentage every year of our ptt to go out to the sources of this year. That's 2.2 million. On top of that 2.2 million were transferring an additional 1.5 million to homeless services. This is just this is not required by council policy, but this is

needed to keep our homeless services program running. Now that arpa funds are expiring. And then finally the miscellaneous line this consists of $30,000. We transfer out for free rides for veterans. It's also a courthouse square debt service and we transfer out a portion of our general fund for Art. And Lou, based on our cip budget. So concluding the discussion on expenditures in the general fund, a calculation that we have to run every year in the general fund is our baseline calculation for the public safety and prevention tax. The ordinance requires that the General Fund apartments of police fire and bpp stay above a certain level, a certain percentage of the general fund. Police and fire have not been in danger of dipping below this amount. But the pp has this year. We had to add funding to the dpp budget in order to keep them above baseline. So I mentioned this just because if there are any additions to expenditures in the general fund, if we increase our expenditures, that's going to also adjust our baseline calculations. So we will need to continue to add more to violence prevention as well. And then next week included a few slides on real property transfer tax for councils, information. There is a council policy 0, 0, 0 Dash, 4, 8, that requires a certain percentage of our ptt every year to go to homeless services and affordable housing this 55% next year will be 60% next year. 65. And this is going to continue until we're at 100% of our

ptt. So in fiscal year. 24 25 our POWs partially or in the next fiscal year. 24 25 Arpa is partially funding homeless services which is allowing more of this rpt to go to affordable housing. This table shows you the history of the relationship between our ptt General Fund support and Arthur Avenue. And I'm going to try to walk you through this. I know it's a lot of information here, but it tells an interesting story. If you start the school year 2021. Our ptt revenue that year was 5 million 82 thousand and council policy required. 35% of that to go to affordable housing and homeless services, which totaled 1.7, 7, 8 Million. So that was the minimum required. The next 2 lines down this kind of dark green lines. Yellow on my slide. 286,000 went to affordable housing and 1 million, 492 1000 went to homeless services. Those 2 line items, if you total them up, that's our minimum requirement. The line right above that, the 1.7, 7, 8 Million. So over and above that amount. The general fund also transferred and additional 2 million, 257,000 dollars to homeless services. So the Total General Fund and our ptt support total over 4 Million. We are only required to transfer out 1.7, 7, 8 Million. But since homeless services and affordable housing has been one of council's top priorities, the decision was made to transfer additional funds. We see a similar story

in fiscal year 2021. 22. But then things start to change in fiscal year. 20 to 23 23. 24 when our but comes into play. So you'll notice that in fiscal year 20 to 26. 22. And 23 3rd column over our ptt revenue was 3 million, 443,000. We are required to transfer out 45% about 1.5 for 5 Million. We actually transferred out more than that. And that is because our budgeted number was high. We decided at the time of budget. This is what we're going to do. We don't then claw back funds of our revenue comes in low because that would put a hardship on our affordable housing and homeless services programs. Homeless services and the additional General Fund support that came from Arpa. So virtually all of our ptt money went to affordable housing in 20 to 23 in 23. 24. And fiscal year. 24 25. We still have some arpa funds to fund part of homeless services, but not all of it. So we start to see some funds come back into the general fund. So our total General fund and our ptt support in fiscal year. 24 25 is increasing up to 3 million, 656,000. You know, there's a lot of information on the slide. So are trying make it a little more digestible in the next slide of the visual for you. So this slide is the picture of homeless services we've now taken affordable housing out of the picture. This is just where the funds go to homeless services. And in fiscal year 20 to 23, the big blue part of the bar represents arpa funds. Homeless services does have

its own small funding source from the county, which is that little green box on top. So that's the total cost of homeless services and fiscal year. 23 24 again, we see most of that is funded by darpa, which is the blue box expenses went up that year because we were bringing back in Sam Jones Hall. Annex. I believe it was grant funded in the previous year. So our expenditures went up. And fiscal year. 24 25, which is what we're talking about for next fiscal year. We do still see some blue box on bar chart there. That is arpa funds which are still funding part of homeless services. But the Yellow Block represents general fund dollars that are coming back on board. And then finally in fiscal year. 25 26 next year, we're going to see even more general fund resources. They need to go towards homeless services as arpa funds expire. And looking ahead, this brings me into a discussion of our 5 year forecast. And again, there's a lot of information on the slide and I'm going to do my best to walk through this as well because there's some important information to be gleaned. The first column fiscal year. 24 25 is the year that we're looking at in this discussion. We've gone over the 5.3 million dollar deficit and that we have revenues and transfers in as well as expenditures and transfers out the boxes beneath the table are highlighting some of the big changes year to year. The orange ones are supposed to be the things that are adversely affecting the forecast. The green ones are the things that are favorably reflected. So in fiscal year. 24 25 we do see that $500,000 subsidy to the golf course which is increasing the deficit. We

also have a year where elections costs and labor negotiations are a factor that doesn't happen every year. But this year we have both of them which are increasing our deficit by about 1.1 million. So moving into fiscal year. 25 26. We do have a couple things. Move in a favorable direction. We're hoping that will receiving measure h revenue for the fire measure by then which will pick up our red com contract, which is a sizable expenditure in the general fund. We also are hoping that we MAY not need to transfer out to the Bennett Valley Golf Course that year. However, we will have an increase in our homeless services transfer out. So that's where we see that transfer outlined. Go from 8.4 million up to 9.8. That jumps pretty well that year. But all told we actually get a year or a deficit shrinks just a bit. But as we move into the out years and we factor and again, our election years in labor negotiations and we continue to see our revenues grow at the pace is that we have seen in the past in our expenditures grow. That deficit is going to widen. So probably the most important point I can make on this forecast is what we haven't included. We haven't included any amounts here for safe parking or for any responses we discussing earlier and I know the hope is to have those be funded from outside funding sources. But the reality is they MAY not be every year so we don't have that factored in. We also don't have Cole is in here since all bargaining units are still in negotiations. That's going to dramatically affect our expenditure line items that will go up quite a bit for

costs of salaries as well as retirement. And a couple other benefit line items that are affected by salaries as well. We don't have any assumption in here for waving impact fees and we don't have any assumption in here our fire, safer grant we just hired or we just got authorization to add 12 firefighters that are funded by a safer grant for the first few years. That cannot be those positions cannot be eliminated when the safer grant ends. So there's hope that maybe we can absorb them through attrition or by some other model. And that's kind of the positive outlook. We have that there is a possibility that those 12 positions will become a burden on the general fund in the out years. But we are in accounting for them. This model. So all those things adversely affect this and exacerbate this deficit trying to correct this deficit is going to be a 2 pronged approach of trying to increase revenues and decrease expenditures. But we're seeing it grow every year, especially from last year and especially seeing that our budget deficits are now becoming actual deficit. So it's an important picture, too. To put up here in and see what's happening in the next 5 years. So that concludes the general fund before I get into the staffing summary, I'm happy to take any questions Councilman Thank you very Regards to the >> it's my for the safer grant that sense. It's not funded through the city in general fund of those get could be transferred over to measure age. Is that correct? >> We don't know. With 100% certainty. If that's a possibility. It's definitely something we've talked about and we are considering it would love to consider. But at this point, we can't say for certain if that would be

supplanting issue or another concern. So I'm looking at general fund 5 year based on our reserves that we to offset this does what when do I mean to use the analogy that has been used a couple times or the fiscal cliff at some point? And so my question is, is that I heard the word hope a lot. And then and budgets don't run on help. >> It seems to me that were speeding towards this fiscal cliff. >> Hoping the break, work when we get there. And I'm just wondering in the short term, what are we doing you know, steer away from this? I mean, their There's long-term solutions that reworking being worked on. But the city does in the city as an organization is not move on a dime. So what are we doing in the short term to address these issues? So for for this fiscal year, >> we did request a flat budget from our general fund departments. So that's a start in that direction. The the next thing that will be looking on the expenditure side is where? What what services are our core and essential. Looking at the costs of those with the idea of of if we do have to make expenditure reductions that there's long-term unsustainable. We are, as mentioned before, looking revenue items that would provide us a. With a lot of the backfield. It would go go into this. But as Veronica mention, there's there's we can't do it with just revenue.

We need expenditures we're taking. We do have our fiscal stability reserves to give us. Albeit very short window to try to make some of these course corrections, especially on the on the expenditure side. We will most likely. In order to thoughtful. Non arbitrary strategic approach in we MAY need to go into our general fund in addition to the fiscal stability reserves, especially once. The the the Stability Reserves. Right now in order for us to by that time to make in order correction on the expenditure side. >> Thank you. I appreciate that. I guess my concern is. >> We're leaning more on. >> Voters to help us out. We're leaning on sales tax revenue to increase to help us out. And I'm just thinking. As the dcip has missed on this day is. What if those don't work out and then and I understand, you know, you've said that, you know, will look at this one. Look at that. Should we not wait? Should we not have to wait for those to happen and plan for that rainy day instead of. Have having her hopes dashed and then think about COUNCILMAN Okrepkie >> I want to. I'm sure you are not running this offer. Hope. I'm just choice words. I will tell you I have had a conversation with the executive team to start thinking about what cuts look like in the department. Especially if we are going to

continue to keep programs like in response and safe parking, which I think are very good programs. We're going to begin to look at drastic cuts in each department and that's realistic. >> And thank you. I appreciate that. I'm not trying to be glib, but I say hope it's just, you know, at ago without a plan is just a wish. So if we don't get the revenue that we're from from taxes or or vote or increase taxes, then we need to have a plan to end. And I'd like to see that be taken. Be undertaken sooner rather than later. >> We will plan for that as soon as we know with you would like to see in this year's budget I can tell you what we need to cut until we pass this year's budget. But I will tell you there will need to be drastic cuts if we continue down the road, we're going. Vice mayor step. >> Thank you very much for that presentation. That's that's a lot of complicated information to deliver to sing And thank you as well to my colleagues who are responsible for the fiscal stability as well as the in the program. Read the program possible if we didn't have a fiscal stability reserves right now and they have a very different conversation today and they've quickly bought a runway or we can. We can be a little more thoughtful and careful with how we plan for the future. Quick follow-up, unkind Councilmember okra peace question. Respect to how to how quickly we dip into the mandatory minimum reserves is and is my mental picture, correct that if we start factoring in expected Cole adjustments are possible adjustments. If we look at

bringing programs like in response, a safe parking back onto the back into the general fund like we just last last section, then at least by fiscal year 26, 27 were pretty much guaranteed to be below that 17% minimum and well into the mandatory reserves. That is my picture. And that career are clear. Other. >> That's correct. Yes, especially considering the Sasser baiting items that will come into this forecast that we know are not included that fiscal stability reserve will be exhausted within a few years. >> Thank you, Sarah Hyland. I don't know if you're reaching your microphone. I was I was doing the mineral called toss on that one go for it. No, I would just I I would say 8. I I would think will probably be through the fiscal stability reserves at the going into the next fiscal year. So 25 26, I expect those pecan. And at that point, we're starting to go into our general fund reserves to councilmember oh, c# # # point. You know, we're we're not sitting idly by on this. There's there's only so much I want to discuss at at this those those are things that we take very seriously. What we want to do is it and what we're setting the executive team to do is to not go back to a period of indiscriminate. Cuts across across the board. They are not sustainable. They I've I've unfortunately lived through them a couple of times you know, result in us being right

back where we are so the challenge that we have as as an executive team in as a city is too manage the service level expectations as we go through and through the process of what programmatic changes we need to make. In our general fund 2 at the end of of this to have. A budget that is sustainable to not be dependent on going out and increasing. Sales taxes or other things like that. And to actually bear that burden on on our side. But that. That is a is a process. We've built the time in 2 to work on that. And that's what we're doing right now. And I would expect to see those. Reductions starting. In the next couple fiscal years. That's So final takeaways are. >> We've got most a three-year one runway to to take care of our of our fiscal issues. And those are are going clued. Looking for ways to increase revenues. Overall economic developments. We grow the pie. And then 3 hold holding costs. But with a clear time with a clear timeframe, which we've got to make all these things happen. Thank you very much. >> Councilmember MacDonald. Thank you, mayor. A few years ago, you might remember an education that Governor Brown actually had something called a trigger cut put in place. And it was because there was this fiscal cliff that was going to be put off. And if

Proposition 30 didn't pass at the time, there's going to be significant cuts to education worsen. They'd already seen. But it seems to me that if we want to make sure that we're continuing services in the city of Santa Rosa, the voters have to understand if we want to continue the services are in fact grow services, which is what I think that the community really wants us to see. We have to have a better understanding of what these revenue potential revenue increases could bring to the city. So I think that that's, you know, critical when we have the conversation is what is not going to get for our community members as we're looking towards revenues, an increase in revenues. And if it just means we're going to keep business as usual. The understanding I think that the increase of cost in doing business in the city of Santa Rosa is going up. Whether we like it or not, it costs more to do our roads, our employees. There's a cost of doing business. But we do seem to have is a and constant increase to our budget like a yearly cola just for the city of Santa Rosa. So we have to go to voters constantly to ask for more money because that's actually what we're supposed to be doing to make sure we can pay our employees and and keep our where they need to be. So a couple of things that I saw on slide 13. You talked about our deficit. For this year. Allen, it was 3.3 million dollars if memory serves how much of that money is going to be turned back at

the end of this year? >> On a net basis, not we're we're projecting a deficit at the end of the year. Were. >> There's no turning back from any It's not okay. >> Your your net turned turned back. If you want use that term is a negative. So ok, so even even if there is some slight amount that they could come back through salaries and benefits. It's eclipsed by by the a lack of revenue hitting our estimates. So the one the one offs offsets the other on a net basis. There's no turning back. >> Okay. And then about a week ago or a couple weeks ago, last time we met, we were asked who is a and designated money for some projects. Where did that money come from? >> That money came from the an assigned general fund reserves. >> Okay. And what's your policy on the General Fund reserves? What's the council policy for the percentage of general fund reserves? >> 17% of expenditures. >> And what are we currently have? And there? >> I want to say it's. >> What's the mean? >> We want to say it's. Yeah, we we can get to the exact amount I'm gonna I'm gonna take an educated guess about. Around 2020 76%. 26 to 28%. I kind feel like that's what I remember from a long-term finance meeting. So. >> So we're currently at 26 or 27% of General Reserve, which

is about 10% over what the council policy is. Just so we understand exactly the time frame of when the clips, what happened. There's there's a bit more buffer there so that we do have time to make adjustments to the bread. >> So we're we're currently looking at about 27%, which is about 18.5 million dollars. Over our 17. >> I think that's critical for council to also know that that while it's important that we actually stop the bleeding now, right, we we need to make sure that we're making some adjustments. There is an additional amount of money and the general that's based over what council policy is. So appreciate you going back to those. I have another question council policy that you referred to on slide. 21. It's a council policy. 0, 0, 0 Dash. 48 that requires us to increase homeless services as well as affordable housing. Can you? Can you help me understand how we're increasing services when you term that this is a flat budget years. So I'm just curious. Does that mean in a flat budget year except for the council policies that require us to increase services? So >> so what that policy does requires an amount of revenue general fund revenue to be transferred to. Homeless services and affordable housing programs within the housing and Community Services. Budget. So and it

escalates per year. So to be perfectly clear, what we've done by that. Policy. Is to take general fund revenue resources and moved them to another to another fun outside of general fund. And so at the end of when we reach 100%, it would be all of that budget. We're going. So it's purely a transfer of operating revenue that goes to those programs. >> guess what I'm getting at is we're still making it conscious choice based on a council policy to increase services in one department. Even though everything else is flat. And I'm I'm just curious, you know, what are the ramifications of us saying Intel? We right the ship. We have to just kind of stop some of these. And I don't know how many other policies council has that is to increase services and a time where we're looking at deficit spending. I believe that's the only feeling like that that we have for that. And it's and it's been in existence for a long time. >> And I'm highly concerned about not increasing affordable housing services, but I am also wondering what we're getting for increasing homeless services. You know, continuing to go up or ramp that particular fund up. So I'm I I think that that might be something I need to be. There's knowledge about how that works or how that policy is working for council or visit fact appropriate during these times to continue to increase services out of our

general fund when we actually don't have the money to do that right now or so. It seems I do just want to clarify that we aren't increasing services and homeless services. We are increasing. >> By policy, we're increasing. The minimum required funding to go there. However, as we showed on the this table, we still transfer over and above the minimum required. So what this policy is doing is that if the day comes that we suddenly don't have funding to transfer over and above are ptt. The policy is going to put a set a baseline that shows the minimum amount. So at this time, homeless services year-over-year is not expanding their operations. Are there programs? It's not an increase of services. It is an increase in cost as people and programs cost a bit more every year as it goes on. But council policy requires a minimum amount be going to these locations. Okay, that still get back to if I'm just looking at it, not from the people in the Polish, you know what it who it impacts. >> But Moore looking at it from a fiscal standpoint. It feels to me that these are some of the conversations and tough decisions that council is going to have to make up for increasing services when we have other programs and things that we're looking at for choices. So so that would be something I think I need a little bit more help with from either city manager coaching on what this actually means and how the policy works. So the the last threw the chair. I will tell you no injuries. >> Council MacDonald. Just let me give you a few numbers on

how well the staff has done with homeless services. Arby's decrease from 211 to 41. And these are not updated numbers. Does that. They saw 80% decrease overall, the number encampment citywide decreased by 26% and encampments with less than 5. It. Dwellings? They increased by 32%. But large encampments 10 and under significantly decreased. Encampments 50 and above. I can't. I don't think we have at all in this city. The drt team removed over 1200 cubic yards. And that's at these numbers have not been updated. Total number of tents decreased by 87%. 100% of 10 plus dwellings 100% decrease. 5 or more dwellings decreased by 94%. We did see it increase in dwellings more than 5, but total active encampments decreased by 26%. So the investment has he will definitely paid off. >> So with the current funding, then you're doing pretty awesome. I mean, we're doing well. So if we're looking at say parking, I guess I go. But it goes back to your looking for 1.0, 3 million dollars for safe parking. But you're telling me that we need to appropriate 1.5 million based on council policy with that money then be appropriated to save parking. So we would automatically see that. That's where the money's coming from. I'm I'm just curious how this part of the budget works. >> The rp tt as required by

council policy would go towards running the current homeless services operations, which I believe is primarily a contract with Catholic Charities. There's other programs that are part of that as well. So these safe parking is one point. Million over and above this amount here. >> I I think it's something we should probably talk about in in the future. If we have a council policy making us increased services when we have a flat budget air. I think that that's something we need to think about for fiscal responsibility of that. Appropriate for us to do. And I know it's a tough conversation to have. I don't mean the, you know, glib about the importance of affordable housing and homeless services. I just think that when where we are doing quite well and this I have concerns over increasing that specific part of the budget when we don't have money for other things. But c. Just make sure. You mentioned a couple different programs and I just want to make sure you talked about the said, The cola negotiations, potential impact fees being waived and then another thing that I'm not sure if it was in presentation, sorrows and that might have been under the police is presentation. Is that another part of the conversation? Looking at options decisions that the council's going to the meeting to make. That will be something in the police department section to evaluate and it is not included in this forecast bringing in any sorrows. >> I think that's MISTER. My

questions. Thank you so much. >> All right. It looks like we can continue. >> The next section is a staffing summary of the city. And as I mentioned in previous slide, staffing costs are substantial at the city. So we like to go over an overview of any staffing changes. We compare the end of last fiscal year to the beginning of this fiscal year. So you will see some staffing changes that came to council mid-year. But we count them in here to just for one year to the next. So on this slide, the increase in the fire Department of 12 Ft ease. Those are the safer grant positions which were already council that we do see our head count increasing when comparing it to the fiscal year. 23, 24 budget. Similarly in planning and economic development, there's been as a result of their graffiti abatement programs and vacant lot programs which have also come to council. And we do have some other staffing changes and increases which we'll get into in the next slides. But citywide, there's been an increase of 19.6 5 Ft ease this year. The general fund being in the condition that it there was great pains taken to make sure that as minimal an impact was made on the general fund and the vast majority of the staffing increases to have outside funding sources. So first, we'll take a look at all the detail changes within the general fund. Only. At the beginning of any budget cycle. There's often a lot of position requests from departments. This is an opportunity for them to evaluate their staffing and positions and make some changes. Just a blanket statement. Any eliminated positions you see here are vacant in any position

changes. We evaluated this year to ensure that they were budget neutral. We'll see a lot of departments that wanted to eliminate one position in favor of another. And if there was a budget impact they oftentimes gave up additional services and supplies budget to help offset that or were able to identify outside funding source. So then human to human resource. Analysts position were added. One principal human resource analyst was eliminated. What you don't see here that you'll see in the next section is there was another elimination and the risk Fund, which is also part of hr. So hr had a net change of 0 Ft. Ease. And fire. We had a Tulsa firefighter, paramedics as a result of the safer grant. And planning and economic development. There are a number of changes the hcs technicians and the community outreach specialist listed and the code enforcement officer of the lease beneath that those were all part of the graffiti abatement program as well as the vacant lot program. We eliminated a limited term senior planner and a limited term city planner. These were grant funded in the grants were fully expended incomplete. So these positions are no longer needed. Planning. And economic development also added to senior that are funded by pg and e funds for a records management projects. They're going to begin. They eliminated the vacant at been secretary in favor of adding an admin analyst and then they added an additional admin analysts that is mostly funded by the U.S. Are tbi, a fund in that position. Wilson, Economic Development. And then finally they They can civil engineering tech in favor of a nap in And rec and parks. A community outreach specialist was added that is funded by a violence prevention funds. This is what we spoke about earlier. We had to increase baseline. This is required funding. So this did not

increase our budget. They're just using funding allocated in that program for a position instead of other programs and services and supplies. They've also added to limited term positions will one full-time assistant parks plan. And then they're also increasing a part-time recreation coordinator up to be 3 quarter time. And those are both funded by measure and revenues. And dpw. We added a climate action manager. I believe this is a working title. The classification is still and process with hr and this is truly funded by the General Fund said that this is a council priority that we are adding this position. And then finally and communications and intergovernmental relations. This was a change that came in here as Deputy director of community engagement was downgraded to a community engagement manager so all in our general fund position changes increased by 20.6, 5. But again, all that one is funded. They are all funded by outside funding sources. So moving on to general fund position changes these are positions in the enterprise funds and special revenue funds and our risk fund. The Internal Service eliminated a vacant human resources tech. And rec and parks. This was just some position. Clean up. A senior at been became and I've been secretary and an admin assistant became a research in program coordinator. This is in our public safety and prevention tax fund. And in it we eliminated a programmer analyst. This was a left over part of their re org that they did last year. They had an internal promotion and that they can position that was left behind is no longer needed. And we also added a cyber security manager. This MAY also be a working title

and I believe hr is working on this one as well. And this was a council priority as well that we heard council give us the direction to add. So we see this one in it. And then in our water and our prize funds. There are several position clean up, if you will. They eliminated a skilled maintenance worker in favor of adding a reclamation supervisor. Department technology coordinator became a technology application. Specialist and a department application specialist will be a truck to waste coordinator and these are all funded by the enterprise funds for Total Non General Fund position position changes of negative one. If there's any questions on the staffing summary, I'm happy to take those. COUNCILMAN Yeah, for is there for the city manager through the city manager. >> dpw director the climate action manager is that appropriately positioned in Tbwa? Should that be city manager direct report. Through the chair crafting. >> Position can be staffed in either I've seen both ways. I have no, you know, opinion you know, department that reports to. But if the council would like to see report to this city manager's office that. I'll be comfortable with that. >> You're my thought on that is that is. That going to it's going to reach so many different departments that MAY be housing keep you keep he w would be the most efficient use I could foresee it being

built out over time. So i think maybe me. Director Port city manager makes more sense. Councilmember Rogers. >> Yeah, just bowl. So that a little bit. I also know that there's many folks in the and the public who would see that as a step in the direction of the city really taking climate action seriously. If it's if it's within the city manager's department converse, will have to make sure that we're so reporting back out to folks maybe through the subcommittees the way to do it, where in the past has gotten a little siloed. To Jeff's point is pervasive throughout the entire cities. So it'll be good to report back to focus on what each department doing. >> Yeah, I'm fine with that recommendation because as we build out our sustainability goals I do see is more staff to support the department so we can we can make that change. >> Any additional questions or comments from council. Is now a good time take a break. >> All right. We're going to take a 15 minute break. We'll be back our 60 Minutes. We'll be back at 2.30. Thank Saying the courtroom city clerk. MAY you please call the roll? Thank you, Mayor Councilmember Rodgers Councilmember Okrepkie Councilmember MacDonald. Councilmember Fleming there. Councilmember Alvarez. Vice Mayor stop here. Mayor Rodgers hasn't let the record show that all council members are present. Thank you very much.

And we will continue with our item 4. >> Our next section and the budget study Session for fiscal year. 24 25 is a review of the department and enterprise funds. Going to start with the administrative funds which include city Council city manager, City Attorney, Communications, human resources, finance and non departmental. We're hoping to get through some of our additional departments today. It housing fire and police and then tomorrow we're hoping to reconvene for planning and economic development, parks and rec transportation and public works enters the water and our capital improvement program. And I apologize. You are going to have to hear from just a little bit longer before I turn it over to the department's because I'll be presenting the city council and city manager sections for you today. So the city Council budget by program is pretty minimal. There's 2 programs in the City Council's budget. One is administration, which includes the salaries and benefits and services and supplies for the council. The other is elections. The increase in administration is mostly due to uncontrollable benefits costs everything else that was discretionary within the City Council budget. We were able to hold flat. We do have an increase in the elections program this year. As I mentioned, it's an election year. So we budget 550,004 ballot measures and 50,000 for print services. And again, the only notable change in the City Council budget this year is those elections costs. There any questions on the City Council budget before moving on to city manager? He's active it's a pain. Oh, we don't have any questions. Thank you.

>> So the city manager's office budget, it's comprised of 2 programs. They're both funded by the General Fund. We have city clerk as well as General administration. City clerk's office is just services and supplies costs and being controllable. We also help those flat this year. General administration is where we see all of the people costs as well as a more robust services and supplies budget. This increase of 0.6% is very small. And that is because it's offset by moving out of the city manager's office, $150,000 of professional services. It was determined after a lot of analysis that there was some excess appropriations within the city manager's budget and it was better suited over and human resources. There's a big need for those appropriations and in an effort to minimize increases in the budget, we moved $150,000 from city manager to human resources. You'll see a corresponding increase in that section. And in all the department presentations today, we've added some to present to council and to the public. Some of the operational highlights of We feel that too often in this budget study session, we focus on the big budget variances and we kind of missed the point of what truly all of this annual budget is going towards. There's a lot of work that gets done in the department's. So we're just going to take a few minutes to highlight some of those. Within the city manager's office. The city clerk focuses on the 6 main areas. One is customer service, support and admin support. And that front of calls and walk-ins general increase from the public. There is city council agenda, management and procedure,

protocol training. This is all done within Brown Act compliance there is required publications of public hearing notices and ordinances and the city Clerk's office also manages the council's legislative agenda minutes and documents. City clerk's office is also responsible for boards and commissions recruitment and elections in line with fair political practices, compliance. Records management historical research, maintaining the city code processing all resolutions and ordinances. And then finally, the city clerk's office also oversees public records request facilitation Ys. This is done within the California Public Records Act compliance and they use next request. Some accomplishments of the city manager's office in the city clerk's are in compliance with the council goal are there in support of the council goal to achieve organizational excellence. Some of the accomplishments in this office in the current year and fiscal year. 23, 24, including beginning the migration records into the new trusted system. And this is be aligned with the adopted retention schedule. They've also facilitated responses to over 1300 public records requests. They have refined and developed annual reports for city council, including the annual diversity report and the public records annual report. They have documentation updates to multiple procedures in guide books, including an updated guide book for Advisory Bodies developed Boards, Commissions and committees and council subcommittee guidebooks have also worked on Recording Secretary Tool Kit. And then finally, there's been the installation of the pub. But records request kiosk at cmo

for Public Access. And any questions on the city manager's budget. Before we turn it over to city attorney. Seeing no questions. Thank you. Thank you. So next up will be the city attorney's office. Party. City thank you. Thank you. Good afternoon. There council members to resist Recurs City attorney. I want to thank you for giving me the opportunity to the >> budget overview for the city attorney's office. Before I get started, I do want to do is shout out to Katherine Marco, who is here sitting in the room for all of her hard work. This budget would never happen in our department without her. And so I want to thank her for her hard work and dedication and not only this year, but in many, many years in the past. Next slide, please. Okay. My apologies. Kaye. The city attorney's has a 4 million just over 4 million dollar budget. There has been a by in our for the proposed budget this year. All of those costs are due to increases and personnel benefit types of costs. We were able to keep a flat budget even some increases in it costs. We were able to make some reductions in libraries, supplies, those kinds of things. I do want say that the bulk of Bennett r Block of our department budget is really I do too personnel just over 11% of the budget goes to our

operating costs. Air operation costs about $476,884 with about 271 dollars a bag. I'm going to professional services I do want to sort of what we do in the city attorney's office. The city office provides legal advice too. All city staff officials and we represent the city in litigation, administrative proceedings and other types of proceedings we review agendas. Staff reports in advised during the meetings of the City Council, the Planning Commission, the Housing the Bpu and other city Brown at bodies. We regularly advise on sort of the soup to that you might think Brown at public records that political reformat public contracting complex capital projects, housing land use public safety, emergency services, water, quality water supply regulations. Real estate matters. Environmental requirements, code enforcement personnel matters. Elections balls, governance issues, constitutional issues. And probably everything else you never wanted to hear about. So they there there's a lot work and a lot everything that you can think of happening in their office. We and review ordinances resolutions, policies and procedures. We review and at times negotiate and draft contracts. Citywide as well as other legal instruments. Do represent city and civil litigation. Administrative hearings, as I said earlier, as well as

pitches motions, we prosecute code enforcement matters. Weapons, confiscation, petitions and dangerous animal petitions. We do provide some of the trainings that city staff and officials received. And in terms of our accomplishments, our accomplishes Mensa, really your accomplishments. Nearly every initiative implementing policy goals and priorities involve significant contributions from their I'm going to be just a few highlights. The list really does go on. And it's really the con the contributions of the entire city as a whole. We're in integral part of that team. Work side-by-side city manager and city departments and staff throughout the city just to name a few things. Roseland Park master plan. A drug house abatements in code enforcement efforts implementation. Excuse me sb 9 enabling lot splitting and additional 80 use, various zoning amendment zoning amendments to promote housing, address, emergency rebuild efforts. Adoption of the housing element. Ordinances addressing vacant properties, hazardous vegetation management, short-term rentals and gas station down. We have successfully defended the city and a variety of lawsuits and claims including those involving catastrophic injuries. A civil rights claims and high value contract disputes. How we are prosecuting now. Side show organization and participation. We weapons, destruction and dangerous animal petitions. And as we said before, we also handle but just motions. Were part of the team and I'm putting together the first responders

advance life support agreement with County Fire District. We have been involved in new agreements with a school district partners and the city. We were involved in the green has got that greenhouse gas reduction. Strategy. We've strengthened wastewater Again, we are supporting those efforts supporting efforts our water future supply study we were very much involved in the Grant improvement program helping with project later Labor Agreement program. We were very involved in a progressive design. Build delivery pouch. With an agreement with Tesla for Chargers and city, Russians. Good go back. And that is the end of my presentation. I'm happy to answer any questions about the city attorney's budget. Look at council does here. There are any. >> Councilmember Rogers. >> First of all, just want recognize all the work that the city attorney's office is doing in how integral you are in pretty much everything that we're doing at the city. I know you've come in and huge opportunity to shift. Things are shaped things. And I know that oftentimes the budget sort of follow what the vision for the city attorney's office was for the previous person. It's I just want to ask with everything that the council is discussing for goals and priorities and what not do you have enough staff? I know you re organized a little bit. Is there something that we should be considering that perhaps would help us to get our goals implemented faster by giving you additional help. >> That's a great As you all know, I do have some vacancies

and working hard to fill those Those I have 2 vacancies that I didn't hear it when I came in the door I am going to have one more. They can see. I have an attorney that really got his dream job at the firm doing what the reason he went school. So I'm excited for him and sad for us and so I'm going to be working hard to fill those vacancies once I have vacancies filled, I am looking at very critically what we have. We do have a tremendous amount of work in our office. You know, I I'm not going to be the only department head that if you asked directly to that, that will say we probably do not have enough people to do all of the work in our department. And so I'm not unique. I think maybe any uniqueness is our ability to really logjam everybody else in the entire city, which not it's a reality. I'm well aware of and not one that I that I like, but it is one that is part and parcel of really being part of the city attorney's office. So I think part of the question truly is. You have a lot of initiatives going on and we have a lot of work in our office. And so. In either things are not going to get done in the kind of pays that I would like them to get done. We have or we have fewer initiatives that are moving forward. In other words, you will make very hard decisions about what to prioritize and maybe we the lookout for another year. Or we add And I I am very well aware of what your finance director just told you about your your budget I very well aware of the that we have on adding resources. And so I understand

the limitations that that come when you're when you're finding a department head who is saying that we don't have enough people to get the work done. So I am partnering with city manager too, really figure out what we can prioritize and what we can move forward. We're doing what we can in our department to really look at fresh ideas on how we can do more with the resources we have and certainly getting back to the place where I don't have any vacancies. Is it important part of that conversation? So at the moment, I'm not making a request, but I do anticipate you might hear a request for me in in going forward. But for the moment we're keeping our budget flat and I do appreciate the invitation to come back and make a request. >> Yeah, absolutely. And that's time. It's constant push. Paul and I can appreciate that. And I know that you and the city manager working really closely on that. Just make sure both of you're telling us what what you need to be able to achieve with the council's asking you to do. Appreciate that. Thank you. >> Some of Donald sorry actually heard you ironically. So I a couple things and think you bring up a really point. City attorney is that we're all spread very and a lot of the departments. And I'm seeing that as we look through these budgets in the 200 slides that were provided to us over the next couple of days. And I think that's going to be part of our where we're really spreading ourselves so

thin. We're we're going, you know, an inch deep and a mile wide. And we're seeing this and all the projects and initiatives that we really want to do within the city. And I think it's incumbent upon us as we have these discussions to start to look at. How do we? Makes a You know, you can continue to have the list, but we actually need to turn Kate and see what we can accomplish in the next couple of years. Think that that's our duty. Not only as council but to make sure that your staff's able to keep up with the work if we aren't doing 100 projects, but we actually can focus on funding and doing 20 projects. That would be a lot less for your team to even review if we're able to narrow the scope, a projects in each of the departments. So I think, you know, if we're looking at Cip, we're looking at parks, we're looking at some of these things. What I'm seeing is earmarked money for years and years and years to come as opposed to saying this is where we want our money to go right now finish these. So as as I I making the suggestions are having us look at it through different scope or different lens, would that be helpful to your department? Because if we could narrower scope of what we're working on with that, be less actually for you to review. >> The answer is an overwhelming. I I don't like sitting here and telling you all that we have more work than we can possibly get done. It's it's not a place that I I wouldn't say it if it weren't so abundantly true. Certainly if we are narrowing the number

of projects that come it would be less work in our office and we would be able to get through it faster. We would be able to provide better customer service to our client, our client, as all of you, it's to the city staff we're the lawyers and you all of the client. And we want to deliver and we don't like that. Things have to said and we don't like that. There is really more than we can. We can touch there also are a lot of things that come our office that aren't on your priority list because they just come in. We have to deal with them. Any time the city get sued, that comes directly to our office. If there are questions about public records, legal questions, those come our office. There's a lot of legal compliance issues the day today that that the department's that you're going to hear about their day-to-day operations that there are lots of legal questions that aren't attached to your priority list. So understanding that a significant amount of the workload in our office. And this is true with every single department really are things that aren't about your priority list? Not because we have some other priority list, but because their legal compliance issues, their day-to-day issues, things that we have to take care of. And so certainly if council is able to prioritize the projects that are coming forward in a way. So we know which ones have to go first and which ones council is aware of. It is maybe a second tier 3rd tier. That would

certainly help us focus on getting the ones done that are the most critical to you. But of course, that requires you all to really make that determination, which is a very hard conversation. I recognize. >> And I appreciate that kind of framing that some potential things that council can do to not only help the different departments here, department, specifically but actually be able to say we would like to see these projects completed in this timeframe and then move forward on maybe not earmarking 70 different projects, but just narrowing it down in funding those fully. I think that that's perhaps it a good suggestion at looking at these kind of tiered process. And I know it's something that I've spoken with city manager about and and hopefully as we see these budget hearings going on, this will be something that we can take all that. So I appreciate your honesty and the workload and and maybe some other thoughts we can do in more creative way to actually less and not vote for you. I appreciate the city attorney's office. I know that you guys are have your hands and everything. So you're definitely appreciate it. >> When we look at staffing, I am curious to know where Santa Rosa stands. I'm looking at other cities that the city attorney's office is embedded in them and contract it out. So as far as how large we are, how many people we have really where where do we need in? Are we meeting the bar for the city attorney's office? Because you're right. If it doesn't get through the city attorney's office holds everything else that those would be numbers that I would actually be in to get some compares come parables to where we are versus other

cities. Our size that have the city attorney's office that are invited unless, you know, a month I would I would like to come back with those. I will tell you that one thing when you are looking other comparably sized cities and their city attorney's office, you do need to look at. >> You know, are they full service? They have placed a fire. We have a utility. You want to look at all of those things. The other thing about our office and it is something that saves our the city are our office? The city you all the voters really money is that we the bulk of our litigation in house. Certainly when we're is totally stepped up. And we do have for litigation positions in our office. We end up you know, pay salary and benefits and it ends up being much cheaper for the city. Then if we contracted all of that out and so there are a lot of cities that don't do the litigation in House. They manage the outside firms and house which does take some time. And so when I bring this back, I you will hear me. Note that which ones have in-house litigators, what it also means, however, is that. When you look at our numbers and you subtract out the for the folks that are doing primarily litigation, all of those are involved with a certain level of advice work as well. But primarily, they do litigation. It doesn't mean that the the rosters, the full soup to nuts that we have on the transactional side of the house and the, you folks that are sitting with bodies the

bpu or the Planning Commission. And so we really do our transactional attorneys are balancing a tremendous amount of work. And so most of the things that are on your priority list. Most of them are really being handled by a very small group of people. And I can when when I can, I can come back to you with those numbers. But please know that understanding how the cause of this city's that we're comparing 2 staff their office for says litigation versus the transactional attorneys tells you a lot about what can move through that office quickly and why can't. Yeah, I understand there are complexities. Just want to see the numbers were always about like. >> Comparing right. I just want to see where Santa Rosa stands for says are we way understaffed or where we at for what it is that we're doing as a city. >> And with that, are there any additional questions or comments? All right. Seeing none. Thank you very much. Thank you very >> move on the communications and intergovernmental relations. Good afternoon, Mayor Vice mayor and City Council long Peterson director of communications in a government relations. >> Be providing the update for Ciro and afternoon. All right. Thanks. So for the communications government relations budget, it's just under as before based on Ellen and feedback from the city manager was directed to come in under so based on some of the increases and indirect cost to go up a little bit. But we did do some reductions

to try to keep it as fun as possible. As you look at this, the cip and oem project. 35,000. That's allocation. That comes for the community. But cab grants that we through the community advisory board to those of those funds that you're seeing. Moving on to some of the operational highlights for Siro. We and keep the community informed through series things like the Web site news that are social media of it is signage, etc. We also oversee legislation as you guys are aware, we bring our annual legislative platform to City Council for adoption in Yulee. That's both state and federal. We oversee the citywide grant's team to help facilitate and speak with one voice. We also manage cab grants and the dei be many grant for the city. We also support our oc and communications Anytime there's a state of emergency or any time that you see is activated or just general communication that comes out from emergencies from storms, freezing events, earthquakes, eccentric cetera. And recently we just moved the engagement office into the communications office, hiring a communication or 2, which you guys had met and that work to integrate her into our team is ongoing. And we also support with that transition. Both a community advisory board as well as the Open Government Task Force. Few compass forward that 0. Over the past year, we just over 21 million dollars and various state in federal grants. That includes a almost $900,000 in funding for the Santa Rosa police departments to establish a real time crime

center. That was a federal air from Congressman Mike Thompson. In addition regular we put out 51 We send those out weekly to just over 100 117,000 subscribers. And we put those out in English and Spanish, its total or 6 million emails per year. We work very closely with the local media pushing out press releases in coordination with the information that we have. We also now support with the integration of community events such as Earth Day Wildfire ready Resource Fair as well some of the town that we did this year, which are super successful. Moving we also facilitate public information through all the departments. By the way, this is ongoing whatever's going on again, just as is the city attorney mentioned some things come our way. We have to respond. And so we will continue a pivot and adapt based on what comes our then finally, I want to talk a little bit about moving will be focusing on the website redesign. I know this was just recently brought to the Open government task force as well as cab. Had a meeting with them yesterday. They will be moving forward with and they approved or design which we custom did, which is something normally does done. But we wanted to to to be a little more on brand. So they prove that that's to go live on our website JUNE 6th start JUNE 17th. But that will not be public. It just goes live on

our website to where we can see it tested. Make sure it's everything we need work with all the departments and then based on that will set to go live date, which will come and inform the council work with the city manager's office to to do a public launch on that. And we you know, the one of the things I want to highlight think that's important for the city website. This is a really good. Movement for too. Find information more quickly. I think it's going to address a lot of our opportunities for language. Translation, much better it will significantly improve our mobile experience on any device. But specifically mobile devices. Currently, we don't have that option. And will continually work on the brand know that there's kind of a new brand set with the website will be applying that a lot of other assets. And then the final piece will continually work with cabin some better engagement efforts. And then improving transparency. Opportunities through the Open government task force. That concludes, my update. I think answer questions look at council. If council member MacDonald. >> Just want to say thank onto in your team and really call out the work that you do specifically in our legislation, platforms securing grants for us. >> Not only at the federal level but working with the state partners as well. And then letters of advocacy as legislation comes through both federally as well as our state. So I just want to thank you. I know that's a significant significant amount of time your department spent

specifically on those 2 areas. I just want to thank you. Thank you for the effort. When we do go visitor decision makers not only in dc but at our state level. So just thanks to you and your team for that. You're welcome. And >> just wanted to highlight. The teams got does a lot of really amazing work as well as the team and communication. So thank you. Appreciate. >> I would just like this and very appreciative to your team. And I think that I tell you guys that all the time, but I will continue to tell you as a city where very grateful for everything that you do for us even I call it baby setting. But it's not really babysitting helping us to go to conferences or whatever we need to do in order to see what else is out there. What we can implement here. What does that look like in? I just want to thank you for even bringing us the opportunity. So and with that, I think I should also thank city manager for really investing in that because I've seen the team in the investment and it really is showing. So. Thank you very much. Thanks. Appreciate it. Thank there anything else? Yeah, we're where struggling up here a little bit. Human resources. >> All right. Good afternoon, MADAM Mayor, Vice mayor members of the council, I'm Dominique Blanc, human resources director. And we're going to get into the budget. So human resources by fund is comprised of general fund and also the Risk Management Fund, which is an internal service fund. We did try to keep the

budget flat within the 2 in terms of salaries and others that we did have some slight increases amongst the program's insurance. We also have some fun changes. There was 150 k other outside services to promote some employee engagement opportunities along with the city managers. She reduced her professional services to transfer that over. They're showing a 285 pay increase to our flex spending account. And that is going to be offset by revenues. And then we also did. I'm sort of redlining with our positions within hr and eliminating a couple positions and then adding and some more analysts as we were assessing the department and looking at what the current needs were. The next is the risk management programs there. I believe we have 30 programs that kind of them together and areas. So if you go through the top, Some of the noticeable changes were within city health. There seem to have been a reduction within the city's plans and the ppo offerings. And that translated almost $920,000 let's plan and then Perez Health, which is provided to our safety employees. That was just a year-over-year increase in the plan. And if we followed down, I think some of the next highlights would down by the earthquake and the property fire insurance. We conducted a appraisal of all of our properties and injured values within the city that hadn't been I don't think the last I was on was 2012. And so with that are telling jurors values increased from about 600 million to about 800. And so that's where you're seeing the increase in premium. And that's kind of also the over take to the earthquake

insurance as well. Agers operational highlights. This is jurors mission statement and how we accomplish this goal, which is to deliver innovative untimely services and leadership to enable the city of Santa Rosa provide world-class services to our diverse community. And then we also align our mission with your guys. Council goals. And so some of the operational highlights over again in 2 the day today. I just kind of want to take a step and kind of go over what Agers current state of our department has been over the past few years. We have a new team. We started. We have 23 Ft ease of that. We have 16 unfilled positions of our 16. 11 of those staff have only been with the city 2 years or less of the remaining 6 positions or 5 positions. We have 4 that have promoted in last year's. So. >> With the incumbents and trying to fill those positions and the training and then also trying to learn a new job. We have a lot of stretched resources and capacity issues on the team currently. So as we go into these operational highlights, I'm going to talk a little bit more. So we do facilitate all areas of recruitment and selection. And that is from hosting all the way through the employee life cycle through, you know, life changes their promotions, their training you know, layoff administration through retirements. It's the entire time we touch the employee threw out there longevity here at the city. And we do employee onboarding orientation and compliance. That's our new employee welcome. We host at least one of those every single month. Sometimes we do to depending on what the hiring looks like

at the city. Benefits administration. So a new employees come on. They have a life of end. We talked benefits. We have open enrollment every year. And there's this constant questions. And also stipend administration falls under benefits as well. And we also responsible for classification and position management within the city's so currently we're undergoing a citywide class in compensation study as well as we do, you know, maybe division real or or other things within the or positions that need to be studied as they seem to be out of class or something along those lines. We also provide training and development of staff citywide and we also have employee relations and conflict Currently all of our bargaining tables are open. And so there's 12 are getting active tables. And we also deal conflict resolution, implementation of use as well as you know, even within departments of there's a personnel issue investigation, we have policy development in compliance. We are in charge of the dei. See so many complaints from the higher complaints of discrimination. They come through our department and we work with the city attorneys we manage or workers compensation program as well. So we go to you now cause of the injury. We look at reducing the hour's returning to work program. Any questions at the employees might have reach In addition to that, we maintain citywide insurance coverage for all lines. We also respond to the members of the public. If they have questions about the process or anything along those lines as Major accomplishments. So we did

Hire r d I Francesca, she has been kind of spearheading Henry engaging with seed collaborative to implement our 3 equity plans. We are currently going over. We had nominations for the Vine Committee that we are reviewing and hopefully to make appointments by next week. So that committee will be up and running. We also did hire deputy director within hr. So position has been filled. We have reduced our workers compensation claims and also time off of work that approximately the beginning of MAY. We've reduced the hours by 17,300 over the previous year. And we've had 32 loss claims so far today. We've also been in collaboration with the city manager's to produce a citywide leadership academy with 3 levels of staff. Was executive management and frontline staff. That was over a six-month period and there are 6 different distinct modules that all work we also planned and hosted to Employment e's Service Awards and recognitions of our employees and service. And there was 214 award recipients and gas that attended these 2 events. In addition, we hosted our annual city benefits fair Unemployment appreciation, Lunch that had about 700 employees come out and either grab food, stop by and learn about the benefits that we offer and got some education on that. And then we also provide daily individual I support or requested by the department's or staff. As you know, issues come up throughout the day. So our

office is constantly. Constantly projects. Currently. We're one of the 2 biggest product Jax that we have and it's creating some capacity issues within the team as the class in compensation study as well as having the bargaining tables open. That is taking a lot of to go through. All of those classification works and allocations. So. That is currently we're at. I think looking forward, we're definitely looking at prioritizing. The work that they're trying to figure out efficiencies within the team leveraging what you know, what technology that we have so that we can process improvement and hopefully fill in some of those vacant positions that are kind of struggling. We're about, you know, a 3rd out of our team. And that is all I have. Thank you. Look at the council to see if there are any. >> Okay well. On behalf of all of us, I will thank you and your team for all the work that you do and just helping us to catch up with the turnover and making sure that you get the department's Taft as soon as you possibly can. So thank you very much. We know it's big lift, but you guys are getting it So thank you. Thanks. >> All right. So now for the most exciting of the administrative departments. Your finance Department. A mix fund department. We have a a 7 million General Fund budget. Then we also have the parking fund we we also have a pool

investment fund fund where we. Retire were responsible retiring the rda that the redevelopment agency. Debt obligations. So what I can say is for the general fund part of it. We we did come in flat. We had all of our controllable We we did bring to a flat budget. So the increases that you see here of the $243,000 is uncontrollable salaries and benefits costs. What this slide shows is the programs. The summary of those in the Finance Department, our General administration is a general fund program and it is responsible for reflects the cost of the leadership and administrative support for the department. In has proposed in in this fiscal year or the upcoming fiscal year's budget will be moving our revenue in collections operation into general program the increase here again is is largely due to that move. What this will do is provide a direct budgetary management resource for the revenue in collections team. If you recall, they were part of our revenue division that included water billing and revenue in collections. The water billing folks moved to the Water Enterprise Fund last fiscal year which left revenue in collections essentially by themselves.

This moves down as has me and my team are responsible for managing that. That group it brings him closer alignment to us. So this is just a a change with the corresponding decrease in the revenue line item below. We had the successor agency, as I mentioned before, this reflects the city's cost pay down or to report out the pay down of rda debt and it's the amount that's included in our recognize obligation, payment schedule or our Rob Sta. We submitted to the successor agency in JANUARY. Part of an annual thing. So due to report out on that debt and any other operations that we had are projects that we had under the old redevelopment agency right now. We just have to debt items that were that were reporting down. Parking this program. This is the operations and maintenance portion of of the parking department and the decrease here is a twofold. We we have decreased some of our supplies cost fortunately, our overhead costs went, went down we move the cars for a garage patrols out of in an area into parking enforcement where it it made more sense for it to be. So there's a decrease there. And then a corresponding increase in the other operation that I'll get to in a minute. Financial services is made up of our financial reporting group, our budget group in our accounts, payable group.

Again, the cause here reflect the increase in salaries and benefits of of those 3 operations parking enforcement. I meant I mentioned there see have the cost of the of the people now being reflected and the parking enforcement area. We some slight increases in our services and supplies, cars. 4 permit parking management software because this is an enterprise fund. We we help them off of the the flat budget scenario that said given the financial health of that fund. I I want to and I'll get to that in a in in a second. Commend our parking department for actually coming in. I'm as close to flat as a as they possibly could. We have the parts the revenue division that I mentioned earlier this will this should be the last time you see the Revenue Division show up on this is kind of a a sad, sad day that's been my whole career here. And and obviously it existed before us. But with the different moves that that division sort of goes away. So. Will will pour one out for them later and we have payroll and benefits and again, we we slightly increase our over time to reflect the Astle actual usage that's needed there. We decrease in other areas, the department to make

sure that we were flat. Who we are. As for our highlights, we we are the fiscal stewards of the of the city's resources that comes with a lot of of work and responsibility these are brief highlights of of of what we do yeah, as we went through this, we we kind of went to the thought of well, what would happen if if these things didn't exist >> it would it would mean a bad thing for the city, unfortunately. So a big round applause from my my group, obviously not to that now. But we will do that from my group of the department itself of keeping the city moving forward in and our ability to do the things. Organization that we need is all a comes from here. So accounts payable. We we ensure that vendors are paid in compliance with federal and state law. We make a a or Section 8 payments we provide contract payment and oversight. Responsible for issuing over 10,000 are paying over 10,000 voices a year. Our payroll and benefits We process all of the city's payroll and we make sure that we adhere to cities guidelines. You requirements, which can get extremely complex and nuanced. Calpers and other federal regulations we maintain the the city's

payroll in time card, keeping system. We manager Deferred Comp program. We do the tracking and billing all leaves of absence we do labor costs seeing an analysis which takes up most of our time right now. Every that division prepares the citywide salary and benefit budget. We talked about here. This is position budgeting monster that that we do that that allocates salary and benefits and all other cost to that effect, too. All of our employees and allows us to budget for them appropriately. The budget team so we provide the budget, accountability and guard against overspending and frankly, they're responsible for virtually everything you're seeing today and tomorrow. From forecast to expenditure now says down to the object code level. Working with departments to understand some cases pushed back on department budget entry and their presentations. We are also responsible for investing the cities funds too, gave the maximum return allowed under state law. Moving on purchasing we we minimize the city's Ris. By. >> Thorough application of procurement standards and policies. We negotiate the best value for to the city through bids in purchases. And we maintain a well-stocked central warehouse. It's used by many of our operational

crews. Our financial reporting group. >> they prepare an issue, the financial statements, another route reporting documents. Related to those. And and frankly, it is yeah, it's it's not sexy. But by doing so sure that the city has a good credit rating. They were able to apply for grants that we We can issue debt. So when you're looking at things that the city wants to do, it, it unfortunately starts with a clean financial statement and those folks are are very good at putting those together with a small group of being as efficient they can in doing so. And then finally to our parking a group. This their own enterprise fund. So they they are actually they operate as a business and one of the main things that they do is they provide outreach to businesses and 2 residents and visitors coming into the the parking district they maintain the district's infrastructure and then explore innovative enhancements, some of which I'll get to in a second they work with other departments toward finalizing the downtown providing parking facility safety. So looking at our accomplishments so one of things that we excited about is we we've implemented a new ticketing process. We did this in conjunction with information technology department to increase efficiency and our ability to

track internal purchasing requests we believe we launched around JANUARY or FEBRUARY. We've already addressed a 376 tickets coming through that system. We have created yet. We'll be hopefully approved by yuan MAY. >> 21st a one 15 trust. >> For our him >> Which is the public employee, medical and Hospital Hospital Care Act. >> Unfunded liability to address rising costs. This is yet another part of pad liability that we have been using are creating one 15 trust for to be able to mitigate exposure in the long term. And and using the trust vehicle for this, which is separate from our city investment portfolio allows us to earn a greater return allows us to better address those costs going forward. We worked on our financial forecasting in the detail that we that we work through to provide a strategic planning. Some of that we've discussed earlier today and we completed the first phase of the city's first cannabis industry tax audit. And then moving on to the accomplishments of the parking division a beautifully ill illustrated by the picture there we are working toward fiscal Sustainability again, this is a challenge for this fund. Our revenue is not coming back. Although we we are seeing glimpses of of coming in better then then it

has in the past. But we're still not at Pre-covid revenue levels. So we look internally to cut costs wherever is needed to jettison contracts. If need be or 2, do more work if possible. We renewed the agreement for the solar monitoring for the solar panels on city garages. We've worked with our outside partners, namely p Jeanne in Tesla, too, install up chargers in city in the garage. Ted is right over there on the corner of First Street and Santa Rosa Avenue and the d Street garage and also lot 10, which is the one behind Russian River Brewery work is scheduled for those in the upcoming fiscal year. But this will provide us a number of chargers. The Tesla Chargers and the pga need Chargers they will provide a number of of spaces that with the pga new ones, especially the ones that are in the d Street garage will be people for city vehicles and for a public use the Tesla ones will be interchangeable. So not just Tesla vehicles, so they will be able to be used by by anyone coming in. And then, of course, we have the infrastructure going into lot tent. We we are working with the our community to beautify

and we're also working on smaller projects, too, increase lighting, improve community to our garages all in an effort to make them more user friendly, if you will. And we received an ntc that will allow us to embark on a comprehensive a month study looking at business needs in the district parking needs in the district development needs and looking at what improvements we could make to the various types of parking, even down to loading zones and drop-off zones over the 5 to 10 years. So it's it's both looking at our immediate issues, but also forward reaching it all. This was a grant that is paid for by ntc. So at no additional cost to to the parking fund and it will much more comprehensive than the studies that we did. I'm coming out of looking at our parking occupancy. And guess whole go to the next slide. But a comment on our as you notice or what one of the things I mentioned. In dealing the funds health here. You'll notice that we have no cip expenditures planned. We've we pushed off. We continue to push off our projects as our fund balance draws down, lower and lower. We have. I would say probably about 45 million

dollars in reserves in the parking fund. So we are so to be perfectly honest, we are deferring maintenance as in in some areas, not to the point of they're being safety issues, but where we can push off, we do. We do have a number of projects that are funded in have been funded and should start. Coming on board in in the coming fiscal year. But those are new appropriations. So we don't have them here on on the slide. But you can see that are our use of reserves is about 319,000, which is is unfortunate. But it is a less of the use of reserves. And we did last year. So again, we're trying 2 bring our costs down as much as possible. We unfortunately are not able to budget in a a higher revenue number. We're just not seeing that revenue come in the way that it did was pre-covid. But we have seen some spikes later in or later in this current fiscal year, release, he's usually is usually set in the picks. Lot of lot of people wanting to park. And and so we did see some benefits from that. And from other events that that happened in the downtown. And with that, I'm available for any questions. You MAY have. Councilmember otters. Alan, first of always find your presentations. The funniest.

>> I appreciate that whenever we start to talk about deferred maintenance on the garages. Whenever we start to talk about budget shortfalls, I know that makes folks at downtown a little bit and the easy worried that we're going to try to offload assets in ways that we can. And obviously the this comes to a head a little bit with our discussions the garages and making sure that we're continuing to advance that in particular. And so just want to make sure you put people at ease that the garage on 3rd Street is not going away until we have everything finalized ready to go for a project up until that point, the city still maintaining our commitment to have that garage. There. We're not going to try to get off our books, but it's part of our portfolio. Great. Thank you. >> No additional. >> Well, just say that you don't always bring the brightest news. You are funny, but I do want to thank your for everything that you do because you guys really do help the city to, I'll say maintain. Is a good word and also put us in a good relation. I mean, in a good position. And we do realize that it's up to council to keep us in a good position. But we do want to thank you very much for all the warnings that you give us and all the advice that you give us time and we still make our choices. But thank you anyway, for continuing to smile coming toward day in and day out and doing your job. So thank you very much. And I'm talking to you guys, but also your team in the back. Thank you very

much. All right. Thank you, Allan. Did you want them to clap now? >> you want look like now? Information technology? Oh, sorry, no. Not now. We have one final administrative department information technology. So. Get through this So next up is not departmental. Not a part. Mental is a department that spanned several funds and has no people in it. We assign certain costs this department that either span multiple departments or don't belong with a single department. So I will take you through the budget. >> Within the general fund, there's multiple things going on in this line item. But the reason we see a negative is because this is where we offset our general fund cost allocation plan. We talk about this every year and it's still confusing. But we assign the administrative costs of administrative departments to other general fund departments and to avoid double counting. We have to have a credit entry within this department here. Not departmental. The bottom 3 lines are all debt service funds. Our 2013 pension obligation fund and fire station capital. Lease fun. This is the final year of payment for both these debt services. The fire station capital leases paid by our public safety and prevention tax and the pension obligation, obligation, bond. The decision was made to redirect those funds towards our one 15 trust in future years. So we will continue to take that with that funding method and put it towards her one 15 trust after fiscal year. 24 25 on the final payment is made and a courthouse square capital

lease its paid by the general fund. Still have several years left on that one and that one expires in fiscal year. 20. The 46. 47. So by program, this table mixes several funds, but I will take you through some of the big highlights the top line is the citywide general fund insurance. We spoke about this one earlier in the city. Wide section of the city is being assessed a one time assessment from rj Pa's. That's why we see the big spike. The contract services in Sonoma County Transportation Authority. These are professional services contracts that are paid out of non departmental. The debt service line item. That's the combination of the 3 debt service funds that we saw in the previous slide. And we do see it reducing because as I mentioned, those 2 are in their final year of payment. The general fund admin costs plan. This is the one that oftentimes causes a lot of confusion. It's that negative offset for costs that have been distributed amongst other general fund departments. Our animal shelter contracts. This is the city's portion of running the county's animal services department. And this is one that we see a pretty sizable increase in. This is due partially to our budget and fiscal year. 23, 24 not being as high as we needed it to be. So we're catching up a bit year-over-year. County admin fee is more professional services and finally non program. That's a combination of a couple things. This is where we have our vacancy credit that we have mentioned from time to time. We have a negative 3 and a half million dollar vacancy. Credit which equates to about 2% of staffing costs. But that's offset by budget that we set aside for retirement payouts separation expenses that we can't really plan or budget

for. So as I mentioned, big highlights with a non departmental. I that increase for the general fund's portion of insurance, as well as our animal shelter contract. And that concludes non departmental and Oliver administrative departments. So I'll be happy to turn over to it unless there's any questions. >> Are there any questions from council Councilmember MacDonald? >> Thank you. I just want you said that the animal shelter, it was pretty sizable in the increase. Can you tell me if going higher than this? And this is Earth. This is the cap and 3, 3, 4, 6, so are budget 23. 24, we budgeted 2 and a half million and that wasn't adequate. I think our bill is going to be closer to 3 Million. So for 24, 25 3.3 is what we expect or invoice to be for that. You're Okay. Thank >> Councilmember Rogers, thanks, mayor. >> For the savings from the pension obligation, bonds, payments there. Can we redirect those funds to a project like the bike and ped Overcrossing for 101. >> Well, it Scott jump in here for this one. Thank you, Scott. COUNCILMAN Rogers, would you mind is receiving your question a little hard time hearing The debt servicing that we're doing on the pension obligation, bonds given that we're no longer going to be having to pay that off on some of the bonds. >> Can we redirect those funds instead to the bike one-on-one overcrossing since we are already paying that amount. We budget for that amount. Once they're paid off. So all in to your question directly and say that, yes, there there will be for flexibility for council to direct staff towards how they want to go about any any use

of funds here at the city and changing strategy on the You know, redirection of those funds towards the trust he's always going to be possible. That's one of the reasons why we really supported enacting the one 15 trust because he gave the city flexibility. And so I certainly don't want to come back here and say that we're not flexible because we are. I think, though. When that issue does come back up, being the finance Department have promise to continually bring the pension item to the long-range financial planning, an audit subcommittee to Jean direction from that group from a broader base is on what our pension strategy is. And when we need to use it because what we really don't want to happen is to think that we can redirect those funds in a specific fiscal year when we're planning on using those funds at the same time on that fiscal year. So it falls into a broader strategy on how are addressing pensions. Part of that conversation. I will be a transparent in saying that we do need to think about how the funds were intended to be used. I believe when they were set up wisely by the council at that point. But again, it's all part of a broad conversation. But what you're going to consistently hear from staff is that, yes, we're flexible, but we do want to make sure that we're not taking away from one area just to pay in another. And at the end, it's a net 0. Absolutely. One of the things that we had set up and said was a priority was infrastructure, understanding that investment in those projects a long-term was a good thing for our community. So I would like to see in the final budget, the redirection when possible. Just until the bike one-on-one overcrossing is completed, which I think is only really a year, maybe 2 years of

commitment from these funds. Once the bombs paid off. And so I do want to clarify and that the amount on here right now is to pay bond debt service, out to be do redirected. Correct. Once we have paid off a pension obligation, bond, the amount that we're paying towards there's an excess amount that we budget for each year. Redirecting that back into the one-on-one overcrossing until that's built and in conversation would happen in the next budget cycle. Not this one. So through the chair to COUNCILMAN Rogers, what we can do is I'll get a timeline. >> Of when where and and pain this. The pension obligation bond off. And I will get with Director Hennessy and we will bring you back. A proposal. Perfect. Thank you. >> Are there any other questions or comments from council saying like we can move to the next one? Thank you. Thank you. You can. >> All right. Good Mayor Rogers, Vice Mayor step MISS Members of city Council. frantic now the chief information officer here at the city and I have the honor discussing our proposed budget for the information technology department. So within it we actually have a 2 funds. One is our primary fund. The Information Technology this year would be about 10 just over 10 million dollars 0.7% increase. And then our other fund is our technology replacement fund go into more detail about the $67,000 changes for it found The next slide. But on this one here, as far as the technology replacement goes, this is our

program where collect fees annually from departments to be able to replace their PCs, laptops, tablets and certain on a 45 year basis as they become a boulder and non supportable. And so departments pay into that. The $42,000 increase. Most of that is due to increases in hardware costs. We've also added some additional devices for there. That's out overall one percent increase, which will see. On this more detailed slide by program. And so we have 6 sections within it as well as Simon. Him projects going on. Not shown on the slide is really what we spend those dollars on. And so I just want talk a little bit about that. We have a 3.8 million for salaries. We have 2.4 million for benefits. And so 6.2 million or 57% of our overall it budget spent on salary and benefits and then our other really big expenditure area is with the enterprise software, which are software packages from of vendors such as Microsoft. We spend over a half a million dollars a year on licenses various licenses there for citywide use. We also have our erp system as an example, the financial system, hr payroll system, we have our permitting system, asset management system. GIs, our geographic information system as well liberate 24 other packages. So there's there's 29 packages there. They make up 1.9 million dollars in annual expenditures this year. If you combine that, which is 18% of

our budget, that 75% of our budget is spent basically in salaries benefits and and software that you citywide. The expenditures are really around the PCs. 584,000. That was that I mentioned on the prior slide as well as another half a million on telecom and network infrastructure for the city. And then the remaining are to cover the data storage backup security. A video conference impression services and operational supplies. If we look specifically at the 2 areas, it administration, it development where the biggest changes are $361,000 in it admin the main issue That mean expenditure there, increase is really we're asking to add a cyber security this next fiscal year. This is one of for Annika brought up when she was presenting some of the the fte changes we've talked a bit in the past with council about where we in terms of cyber security here at the city of Santa Rosa. We do not currently have any dedicated full-time positions that work just cybersecurity and due to the increase in volume as well as complexity of of cybersecurity today. We'd like to request Ft for that. That would make said most of that 361,000 there actually over 200,000 of that, the rest is around benefits some liability insurance and things like that that impact the entire department. The it's somewhat offset with the the it

Development section there where we have a reduction of 345,000 Veronica mentioned the elimination of a vacant programmer analyst position. That was part of our current year organizational structure changes. So this would be officially getting that off the books, so to speak savings there. We did see an increase of $177,000 this year Enterprise software that I had talked about. That's one area that becoming more and more challenging to control a software vendors typically are increasing their rates 5 to annual basis. There we also this year, though, have moved $312,000 out of the it budget and into the water budget. They will most likely be talking about it. There. The reasons for that is that software that only the water department is using that originally went through that it planned because it was a across multiple departments when the water billing team was part of finance. And so now that it's been actually in water for a couple years now, but officially a move that those funds there. Which ultimately not sound like I said, about a one percent increase, the rest of them that are in the one and 2% range is those almost entirely due to benefit increases these on him projects mostly related to the 41,000 for the additional PCs equipment offset by some reductions in take a funding. Any questions there. All right. The next slide here. I want to provide a really an overview of our organizational structure in

the main reason for that is we get a lot of requests that somebody just as talk to a tv writer, court that into it and there's really different. The people there that are focused on different aspects of our organization. And so wanted to highlight some of those there. The up there in the top and Orange would be the cybersecurity manager position would like to add and where it would ultimately report on the left side. We have our it deputy director who oversees our operations and customer support divisions. We have to the left their it operations where we have network systems, analysts or in essays our senior. It technician those people are the ones who over 250 servers. As well as our e-mail system. We had nearly 10 million e-mails go through our e-mail system this last year. We our phone system with over phone units are network backups, things like that. That team focuses there. We have our media services team that to you guys are probably very familiar with Brian and Bryson working on public meetings, broadcasting this particular meeting, for example, the up there down downstairs right now, we have 3 additional part-time believe gig is in there today. I'm doing a lot of the camera work for the for this meeting. So we have that team sports and then we have our help desk and field services, which we have a supervisor. One dedicated helped us person as well as a senior tech who provides level to support for our help desk. And 3 field techs. And so we have one downtown one over at

msc facility and one out our fire admin building that supports field. Citywide and then Rtr pc replacement technician. Our other divisions around application services that's really focus on our software side of the House. We have a senior programmer and 3 program are analysts who have developed over 70 for applications within the city and continue to maintain talk about a few of those and some of our highlights. But busy group there. Our enterprise software are the ones who support our larger systems like our erp are, permitting system, water billing system and our fire systems and some of the oc related activities there. And then our geographic information systems team with coordinator to analysts and a programmer who helps with our Web site our Internet as well. This next slide is a summary of our four-year strategic plans. We started this in 2022 We refer back to it regularly. We update it regularly and really this slide helps. Also so are alignment to our city council goals to to the goals that you all developed. This particular We have 6 areas that we focus within it with our goals and strategies as part of this strategic plan, the first one being digital services which is typically mostly around a software development. Software portals suffer applications. But there's a few other things

there, but will turn, as it says, partner with internal departments in the community to deploy reliable data-driven technologies that provide efficiencies and innovation of city services. Those really apply depending on what applications were working on, really apply to all 7 council goals. Next, we have security, both physical security as well as cyber security which apply to 3 of council goals. But it's really focused on making the city both from a physical perspective and our software safer. The hybrid services have do with our our hybrid workforce, and supporting our workforce, as well enabling public participation and collaboration through these technologies here today that we're using even in this meeting, support maintenance is our biggest area in terms of time spent. We spend roughly 80% of staff time is in support maintenance, which to simplify. It is basically keeping the lights on keeping the service running, keeping the Internet going, keeping the Internet connections going, keeping you a software package is running and so forth. So we do spend a lot of time their own support maintenance people and processes where have focused efforts on addressing staffing policy and process related needs. We have team around kinds of issues that we address through that strategy as well as training and organizational adjustment and then finally governance and accountability is something we the couple years ago after we roll this out. There's a team

of about a concert 5 in members that are representatives throughout the city that review larger. It projects the larger it expenditures and making sure that we are using it resources an effective way for the city. This next slide is helps talk a little bit about the indicator of the volume of work that we do. If you look, so we record tickets. Allen had mentioned ticket system is now being used by the purchasing department there's other departments in the city that are are using this software that we actually developed in-house specific to it tickets, though, we do try to record a ticket for every action that we do in 2020. You can see we had about 7,000 tickets that has grown the 8720 21 over 10,000, almost 11,000 in 2022. And last year over 11,000 tickets, this particular screenshot was taken a couple of weeks ago. We had over 4,000 tickets. At this point. We're on pace surpassing 12,000 tickets this year. Just kind of move quickly on this one. It's a little, too. I just mentioned that you're 12,000 tickets. This is a snapshot in time. As MARCH 27th and it was a in the last calendar year. We've already are doing over 12,000 tickets in the last calendar year. We're averaging this one. So the 177 for the week. But that was Wednesday on the 27th. And so we're averaging now about 225 tickets a week come in that we help support internal customers. As opposed to a ticket which we basically defined as anything. Less than 40 hours of work. So some things more than 40 hours of work. Do. We call the project. And so we have this tracker,

the tracks. It projects which are are much larger and nature things electronic plan review for the planning economic development and fire department that we've implemented recently multi-factor authentication. Things like that that are are lot more intensive from staffing. A number of our standpoint, the 62 number in the top left represents 62 projects today that are being tracked. Not necessarily just this year, but you can see on the donut chart there. We have about a 30 almost half of the projects have been completed so far. And so once again, these are any projects that are more than 40 hours. That could be 600 hours. It could be 2000 hours. There have a lot of hours, depending on the projects themselves but 30 of them completed. We have 14 that are in progress right now. 8 in open state, which is basically a requested state that we haven't yet to meet with the department's to fully flush out interview. But we tracking those the one with the threat for green dots really tells you where within our strategies, the projects are focusing see digital services is by far our biggest one with almost 40 projects relating to that. And then request by departments in the pie chart to the right. It were one of our biggest requesters. But a lot of that around support and maintenance projects rolling out multi-factor authentication. As I mentioned, different projects like Your pad, 9 projects on the list right now with the fire department and so forth. And then the last the horizontal bar chart at the bottom. There is really in

relation past year. City Council goals. Keep in mind that project could impact more than one goal. But as you can see, most of our projects are tracking a to achieving organizational excellence and building maintaining sustainable infrastructure. 3rd, we have 10 projects that are around building a healthy and safe community for all and so forth. The other ones with the housing and homelessness related items and and economic development. So with those did want to just mention a couple of key projects that are coming this next fiscal year that we are planning for as part of this budget request. We have very large project to replace our permitting system. This year. There's a vendor has notified us that they will stop supporting that system as of DECEMBER of next year. And so we're basically being forced to replace that. There's an rfp that process we're going through right now. I'm sure we'll be back to talk more about that one that that's going to be large project. We have 5 different departments in the city. Is that we also need to replace our phone system this year. Also notified by that vendor that they have discontinued of support for that system. So we'll be looking at that and assessing options. Phones are very differently. Views very differently these days, right? And so we most likely won't be replacing all 1000 phony units. We'd be looking at you. Can we phones, which you online phones basically or or cell phones for some staff? Some will still need to traditional hard phone that will be looking at that this year. The point public facing dashboards continue to advance

our cybersecurity program and advancing our physical security here at the city as well as exploring in assessing potential artificial intelligence related technologies and options that can improve. Efficiency is detect anomalies and improve user experiences and access information for internal staff and our community. You probably heard a lot in the news We really want to put together a good strategy around that this year. Final 2 Some it accomplishments this past mentioned over 11,000 internal service request. Tickets we've also updated replaced. A maintains a lot of arc or citywide. It infrastructure. We continue to harden our cyber security measures. We do still work on regularly. We've installed phase one of our security cameras here at the city Hall campus. Actually 5 cameras installed around city hall. Focused initially on the the areas where we've had most incidents reported safety related issues in the parking lots and so forth. Then additional accomplishments. We completed the implementation of the trusted system so that the city clerk's office pad and ultimately all all departments can start digitizing records. We migrated ar 15 plus year old are intranet system. 2 current technologies we worked with had to deploy our the Solar app application that allows for automated solar prevent approvals. We completed some software in-house development for how Santa Rosa feasibility that pets been working on and witnesses to the police and fire departments with the it infrastructure for the in response, a building down on

Sonoma Avenue. Those are my there any questions? Look at the council to see if there any questions vice mayor's >> As a former it employee, I know that it never gets any love. So this one did to Another quick note of thanks for all the work you're doing with particular reference to the cyber security manager thank you very much and thanks. The city manager very much for finding for funding resources for opposition. That is an issue that you often gets overlooked robber paying. We're keeping squarely on the radar screen. Watch >> Seeing no questions or comments. Thank you very much. We will go to the next PRESIDENT. Thank you. >> Thank Housing and community Services. Good afternoon. I'm Megan passenger, director of housing and community Services. And with me is k gold. Find the administrative services officer. So housing and community Services has a variety of funds support our programs. And as you can see in this quick overview and some of this was touched on this morning, we have a very small general fund component, although to showing as significant increase. This is for 2 programs, a contract with legal aid and the Secure Families Fund. These were funded. A portion of it with community development block Grant. Coronavirus funding. And so those were some of the resources they came to the city through the covid pandemic. We also have a mobile home rent stabilization fund. And this is a fee that's collected from spaces that are subject to with the city's Rent Control ordinance. And we use this for administration of the ordinance. We have a homeless services fund that will get into and further slides. And as was discussed this morning, there was a significant shifting of

funding from arpa funds to homeless services. So that's where you see the decrease and 5.7 million dollars. And this has been over the course of the last couple fiscal years. We also have our admin and community services funds and similar to the non departmental funding that Veronica talked about. This is kind of a catch. Also, a staff salaries and benefits are charged into this fund. And then applied to that various programs that have federal and state and local funding. Our largest component is rental assistance. And this is the housing choice voucher program that is provided by the U.S. Department of Housing and Urban Development. And then finally we have the housing trust program. And this was also touched on earlier this morning. There's a significant decrease and this is primarily attributable to one-time funding that was in last year's budget. And that was an infill infrastructure grant fund that was provided to the city by the state of California. Next in the and this is some of this is repetitive. But just how it goes into the various programs that we operate again, the mobile home rent control. The housing trust. And this is primarily the city's affordable housing lending arm. So this is where the loans originate for affordable housing projects that are being constructed throughout the city. We also use them for rehabilitation loans for some of those properties as well as the city's down payment assistance program, which is I'm currently administering loans. Again, we touched on the administration. Community services is a grant program. So very small grants provided to non-profits service providers. And then we'll move on some of the operations of

the department. So the highlights as I touched on art and certainly was discussed by the finance Department due to the completion of the arpa funds, which will be wrapped up in DECEMBER of the upcoming fiscal year. So by the end of DECEMBER 2024, Homa services will be shifting back to the general fund or the real property Transfer Tax fund. So there is a small presence of arpa in our budget to get through the first 6 months of fiscal year. 24 25 we had that programmed into Sam Jones Hall and then the remainder will need to come from real property transfer tax and the general Fund. As you saw in the previous slide side, there's an increase for the contracts with Legal Aid which provides tenant landlord services to households in Santa Rosa. And he's again. We're funded by one-time funds in prior fiscal years. The housing trust, which was. Noted has 15 different funding sources. So this is a compilation of funding from federal, state and local resources that we use on an annual basis assembled the funding for affordable housing and rehabilitation as well as staff salaries. And then administration of our rent Control ordinance. Some of the changes in this fun are attributable to a decrease in housing impact fees. And these come from developments that are not providing on-site affordable units and prefer to pay the fee. This is essential for us to sustain our services and then also to be able to provide months to nonprofit developers. And as was discussed in a fair amount of detail earlier, the real property transfer tax. And this is a council policy that I believe was updated in 2018 that provided incremental increases in the amount of

that that is applied to housing and community services. So it's 5% increases on an annual basis. Currently at 55% of the rp tt that's being collected. So to touch on some of our operational highlights, we have a grant to the secure Families Fund. This has been assisted when Arpa funds. So we're returning back to a $50,000 grant and this is to individuals with immigration issues. This is operated in with funding from the county of Sonoma. We have a contract with legal aid to assist renters and income-qualified landlords divide education and outreach on housing issues that face our residents. And then to go into our components of our budget, the rental assistance division. And again, this is the housing choice voucher program and the emergency Housing Choice voucher program are provided to over 2000 households. So on a monthly basis, we're moving about 2.7 million dollars in rental assistance payments to landlords in our community. We performed over 185 reexamination Zahn Month. So all participants need to provide us with updated income information to make sure that they still qualify for the program. We also provide inspections of the units. So prior to residents moving into the units and then on a biennial basis, we are going in and inspecting those units to make sure that they meet have ability requirements of the program. A smaller component of the housing choice voucher program is the family self-sufficiency program. And this 28 families. And this helps them achieve some goals in order to obtain stability and ultimately try move off the program. So we system with identify your

goals into improving employment, achieving educational goals and as their income increases, they're able to save the between what would go towards the program, what they're earning to help them. Purchase vehicles to help them get to make some significant life improvements. And we also manage a waiting list of over 7200 households. And these are the individuals that have applied for a program which is open every 2 years and are in need are interested in assistance from the housing choice voucher program. Through the operation of the program. We interact with a lot of our residents. We have over 5700 individuals that come to our offices and as you can see, we've received 18,000 plus phone calls a year. I'm requesting information on affordable housing. How you access to housing choice voucher program and wanted work with our staff. In the Housing Trust staff manages a loan portfolio currently valued at 196 million dollars. This is over 500 loans. And as you can see in the map on the right it's sites that are scattered throughout the city. This is available on the city's website. Live updates color coded by the type of property that is under compliance. And that's usually with a recorded regulatory agreement. We also have a pipeline that we update on a monthly basis that identifies the projects that are completed under construction. And those are that are waiting additional funding. And then finally, the other noteworthy program that is operated in Housing, Community Services is

the Homeless Services Division the map on the right is a snapshot from our encampment map. So we have staff that are monitoring encampments throughout the city. We have a team of city employees through various departments to go out on a weekly basis to evaluate and work with these individuals in an effort to connect them with services and move them into shelter and housing. Additionally, the homeless services team manages contracts with Catholic Charities for the Sam Homeless Shelter, our Homeless outreach team that connects directly with the homeless individuals in our community. We also have contracts with the living room. And homeless services center in Family support center Kara Thompson some of the other noteworthy accomplishments within the past year have been the award of a 3.8 million Dollar Encampment resolution Grant. And this is to help the city continue addressing encampments. A portion of these funds are going towards the safe parking program to help sustain operations through JUNE. 30th 2025, which was noted earlier this morning. We're administering home, Arp funding. And again, this is a one-time pandemic resource that is going towards homeless services. We have 2 contracts, one with Catholic Charities and one with cots to provide preventative services to individuals in our community. We launched the Down Payment Assistance Program which was funded with one-time money through the pg settlement. We have closed on Italy, 5 lines at this point in time. And we have 25 plus households that are currently looking for housing units with in Santa Rosa. So we're very excited to see that program. Proceed. We are able in the last fiscal year toward over a half million dollars in loans to support additional affordable housing units and

rehabilitation. And then we continue to provide content plans monitoring to the affordable housing. Complexes. And this is to make sure that the residents of those properties meet the income qualifications and that the rant they are being charged is in compliance with our agreements. And as I previously noted, we administer the Rent Control Ordinance requires staff to communicate on a regular basis with the residents and property owners of Mobile home parks to make sure that those rents are in compliance with the city's recently updated ordinance. Again, another onetime pandemic, a program that we continue administer are the emergency housing vouchers. This was 131 vouchers awarded to the city for homeless individuals. These are referrals that come to the city from the continuum of care. We have 130 these Lee stop. And we continue to work with those clients to meet the same requirements as the housing choice voucher program. We're also pleased with the completion of some project based vouchers units. And again, these are units that are vouchers that are assigned to particular complex us. So Kara, Toss a village. Which are the housing, it's behind the Kerry town center. We have 30 vouchers there for chronically homeless individuals and then laurel at perennial park faces one into the former journeys in sight, has 30 vouchers for seniors. As I noted, we opened up our waiting list for 6 weeks over the last summer and we added 5,000 additional households to the waiting list. And we were able to graduate 8 families from our self-sufficiency program which provided them with financial resources achieve stability. So that concludes Housing and Community Kate, they are happy to answer any questions you MAY have. Looking the council to see if there any questions.

Council member MacDonald. Thank you, Mayor. I just have one question. Megan, just going back to council policy that you referred to inside 96 the real property transfer tax can not only be used for what's in council policy or cannot be used for other services. 4 times to get to work. I believe the policy says it comes to housing and community services to support affordable housing and homelessness. So a portion of it goes towards administrative expenses and then we apply to affordable housing as well as homeless services. Policy is dedicated what we have to do. But the actual tax can we use it for general fund purposes? Only. >> I'm just trying to seize that. The law that's telling us to do That's telling us to do it that way. >> So through this it's it's a policy. So this body is is able to make the that the changes that you would like to see if you would like for us to directed towards a different source of funds. Ardis gives me a different program. It's based off of this body so we can make what you can make whatever decision that that you would like. Thank you. That's helpful. >> Any other questions or comments? >> Seeing none. I just want to thank you and thank your team. The one thing that I was thinking of when you were given the presentation is you can give a man a fish. But if you teach them how to fish, they will be able to feed themselves forever. So thank you very much for what you're doing in our community. Thank you. We'll move on to the fire department.

>> Good Rogers members of council Scott Fire Chief City of Santa Rosa with Ben. It is or admin analysts in charge of finance or Roberts and we'll be going through our slides here today. Could have sari end of the first couple slides on the numbers and I'll jump in on the more word slides. Thank you. Chief. A stroke. >> So go through the first slide that will break down our expenditures by fund. The general Fund had an increase of 3.1 million that is accounted for through 1.4 million increase in benefits $100,000 increase in our red com fees and a $900,000 increase in our fleet replacement program. That also includes a $500,000 increase or Ministry of cost plan otherwise. Our department tried to keep everything as flat as possible. Our public safety and prevention tax also known as are formally known as We had an increase of 605,000, which includes the purchase of to transport capable squad vehicles at approximately $247,000 each and 55,004 diversity programs. When the next slide will go over the program. Budgets, our fire operations went up. 2.3 million. This isn't the increase that includes a are read, come fees. It includes an increase in benefits for 126 Warren Ft ease. And our public safety special tax again went up 605,000. Our general Administration 500,000 and we had a small increase in our prevention due to increases in benefits. Our cip and projects are faced, a significant decrease and capital facilities, the revenues and these usually a fund to the fire station projects. So this year, Chief Lester up and I are proposing

that we find $255,000 each to our South Santa Rosa Station or hopefully the future station 9 and our fire Training Center improvement fund. Thank you, sir. >> So for the general fund changes this year, the major changes in Veronica touched a lot of this was the addition of 12 Ft. Firefighters funded 3 safer. This is a 7.0 8 million dollars three-year federal grant that we received that will put advanced life support squads in the quarter area. So from Roselyn up to the junior college we're really excited about it. We're looking at implementing JULY. 1st is our plan. We have 2 vehicles that the center's a fire foundation They're getting outfitted right now. That will start with and then the vehicles purchased through peace app will replace those So we have transport capabilities if we need it. To answer councilmember c# # # . He's question earlier about the end of period of performance for the safer grant. I just want to touch on that. I was in communication with the end trying to. He get on. Just handle here. So by our calculation, there's 4 different options we can choose at the end of end of the period of performance of the grant. I'm the first one that the general fund recovers. Everything's great. We have plenty of money in the general fund can fund the positions and and we keep the squats and service. I think what we've seen today is that's probably not likely in the next 2 and three-quarters years. So the sections, second option. Is we could have so

absorbed the positions by attrition via the general fund or 3 p setup. We would not be able to keep the squats in service. At that point. We were just absorb those positions based on attrition through retirement or injury, whatever the case MAY be. The 3rd option, which in my opinion, is the the probable in the one that I'm really pushing for is finding alternative funding source. So part of our first less contract is this noaa county did fire district is going to pay and work with us too, to a study advancing and ems peacefully. The subscription fee or first responder feet. And we have to play out exactly which one would work better for us. But that would provide the funding for the squad's ongoing and we would not lose the positions. You keep the squats in service so we would keep additional 12 Ft is as they are. The 4th option is as you're alluding to, Councilmember Okrepkie was transferring those personnel to Measure h the difference there is we can transfer them to a different fund. But since we can not supplant, we have to enhance with measure each, we would no longer have the squads that would be absorbed into the 35 personnel. We need to hire 3 measure age. That makes sense. To answer your question. Okay. And the second piece here is we have an additional $300,000 of contracts and equipment costs offset with the frills revenue. So this year we signed for contract for 1.5 million dollars. This is a sharp increase over what we saw in our previous contract with a new ambulance provider. We have a much more lucrative for contract. It's like. So operational highlights for the fire We broke down by bureau

and then by division. So go through them very briefly. But the operational highlights for the operations bureau by division and suppression, which is the fire engine see on the street on a day-to-day basis. We respond to about 82 incidents on average per day calendar year 2023 in calendar year. 23. We also broke 30,000 calls for service for the first time in Santa Rosa Fire Department history. Our ems division. And I just kind of highlight here us is about 65% of what we do in suppression. And so really counts for a lot of what you see on a day-to-day basis with this. We also signed a new for contractor just talked about nor involved with single paramedics on the in response unit. Within the Frost contract. I just want to highlight that we took back operational control of our ems program before was always really handled by We're a car contractor. We were a subcontractor. So this contract is this taking ownership of our ems program. So we have are a medical director icq. I coordinator and we buy all over and equipment now. So so it's a major change in a major shift in the way that we do business ems or very happy with that. And then on in response, we're really I'm really enjoying being part of that. We think it's a valuable community asset and we want to expand that program or look at other programs and we get involved in because I really think that I'm looking at the industry community Paramedicine proactive Paramedicine are the wave of the future. The training and safety trains and maintains all certifications for all of our 169 employees that equates to about 32,000 hours of training a year on

top of this. They were work with our analyst in charge human resources. Do all of our hiring all of our promotions fiscal year. Today we hire 60 new employees fiscal year. Today we've promoted 15 employees and between now and the end of the fiscal year. I see that actually we're going to run about commensurate numbers. Tell the end of the year based on the vacancies that we have and what we have in the pipeline right now. And last but not least and in operations Bureau has our support services division. This is really the unheralded position of the chief officer rank they had all of our policy management, all of our facilities. They are construction manager on the fire side of the house. The handle of our homeless services and information technology. Continue with operational highlights and fire We administered over 4100 inspections, fire inspections this year over 11,000. We been inspections and over 1880 plans were view. That's construction. New construction remodels ess and solar. The administration bureau really the heroes of the fire department. And that's a very small team that runs the business of the fire department. They manage all business finance, human resources and information technology, resources of the fire department. And then our emergency management team. They manage citywide preparation, mitigation response in recovery to natural and human-made disasters. So of our accomplishments for this current fiscal year and that we're in right now. We were ordered the safer grant for the 7.0 8 million dollars we negotiated implemented the new fries agreement. We develop county measure each which is a

half-cent sales tax measure that will benefit the entire fire service in Sonoma County for the city of Santa Rosa. That means the addition of 35 new employees, 3 additional companies and 3 new fire stations. And we also completed our strategic planning process and we presented to the Public Safety subcommittee and the highlight of our new strategic plan moving forward into the next 5 years. We implemented new technology to provide business and operational Some examples of that are we had adhd for fire inspections and fire prevention usage vector scheduling for staffing program for staffing deficiencies, image tranfer record management and data can consolidation and tablet command for command control of incidents. As you all know, we implemented our new vegetation management ordinance this year, which we're very proud of and we improved efficiency. A plan review turnaround If you recall, I'm few years ago we had a real coming out of covid. We had a real low and really long turnaround times and we've been able to turn that around and actually find efficiencies there through our internal employees and through contracts. And we don't implemented education outreach in grant funding to residents in and around the we to mitigate wildland fire risk. And with that, I'll turn it over to you for any questions or comments MAY have. >> Thank you. Looking to council to see if there any questions and comments. Councilmember Rogers, thanks, mayor. >> So talked a little bit about the implementation of the new Iowa with a paramedic service really come into the area. That's more of a public model. Do we need to do anything to prepare for that? Is there any additional funding that we should be looking for to be able to get that off the ground? What sort of is our timeline look like

around that? So the new ground ambulance contract went into JANUARY 16th or 17th of this year. >> And so a new provider came in snowy county fire district partnered with Medicare ambulance. So that's what you see. A lot more red ambulances in town. I'm not typical white and more ambulances used to see. So, you know, it's a great benefit to us because they're a public agency. And there's a lot of benefits that we've talked about. Numerous study sessions about that you know, to answer your question directly, there's nothing really need to do right now. You know, it's been in service for just about 4 months and we're going through some growing pains and, you know, anytime that you adding new service or a new provider, there's going to be you know, there's going to be some roadblocks along the way that time. We have a great partnership working through all of those issues with and on top of having a new provider, the county and the limits are really change a lot of the way that we do business. So we have tiered response now see MAY get a bls ambulance with a paramedic engine company. And you MAY get both ambulances so there's there's a lot of growing pains with that who were trying to trying to work through that. So really it's in infancy. And we're working with our partners to improve. The efficiency is an operational readiness and the customer service that we're providing to the community, right. Things much chief Cook. >> Seeing no additional questions or comments. You know, we love Thank you very much for everything that you guys Thank you. And thank you for the presentation. And with that, we have regained make his way on down. Sorry. Santa Rosa Police Department. >> Mayor good morning or Mayor Rogers and council. We're going to do. I'm John Cregan from the Santa Rosa Police Department and we're going to

present our police department budget and we're going to start to have our administrative services Officer. Pam Lawrence with me Shield our first light. Good afternoon. >> Thank you. So this slide shows that our police department by fund our general fund makes up the majority of our budget. As you can see, we increased the budget by about 3.6 million. That's mostly for salaries and benefits for 264 employees. It also includes are uncontrollable costs such as it overhead vehicle replacement, it replace our it fees and pc replacement fund. Our public safety and prevention tax. That's previously And that actually reduced by 2.5 million this year. We budgeted 2.6 million to purchase the Roseland Substation which we purchased earlier this year. And federal asset forfeiture. We help plant. This is used for investigative and tools such as software. Our supplemental law enforcement. We also held flat views this for our body-worn camera program in our Taser program. And then our state asset forfeiture be reduced lightly. This is also used for equipment for our staff. Looks like. This just shows the funding in a different way. This is broken out by department or by program, more division within our department. The general administration. That's where those uncontrollable costs are that I mentioned we increase up by about 900,000 technical services. That's our records and dispatch 19 divisions that increase for salary and benefits lightly. Our support

to Rome. As our training and wellness programs as well as our hiring and our community engagement team. Public safety and prevention tax at the critical part of our funding. And as I mentioned, that decrease this year, that funds are downtown enforcement team Office are Rosen Substation lease as well as 17 and staff members. Our field services that patrol and traffic actually increase just slightly. We moved officers from this into our investigative services. That's staff the crimes teams unit and our special enforcement team. Then the investigative unit went by 2 million to fund those positions than our cip fund went down. That for one-time program funding for this year public safety improvements for security at our building. Excuse This is just a high level of some of the big changes that we made. We increased our overtime where we were given an increase in our overtime of about 400,000 for this year. Chief to want to talk Yeah, that's an important topic that we've been examining and talking the council before that. >> We've historically been underfunded and are over time and we have a lot of unpredictable things with us. Whether the shootings, fatal collision investigations and things like that. We've always relied upon salary savings fill that gap. One of the things that we really been focused on filling those vacancies and we no longer how have those vacancies to have this hour saving. So this is going to help address as but we have been making changes within our own organization to see what over time we can

reduce 20 to 23 fiscal year for my first year as chief were able to reduce the just over 4,000 hours of overtime that we reduce light that year to try to make it more sustainable this a year to date. We're continuing that progress and we reduced over 1300 hours from the previous year. Moving in the right direction. But there's always going to be just the shooting call that happens at 02:00am on Friday that come out of that. Bring out not only investigators but patrol officers who end up staying late that day filled evidence technicians. And so there's always going to be that natural overtime occurring. I also hope as we continue to work with city manager really closely examining this and other areas that we can reduce some of the staffing. Now we have many of our officers are getting off of training that were hired last year. Now they're actually going to be filling a patrol vacancies. And so we're hoping to drive down that number will continue to work closely to monitor this. >> So the next time we increased our contract over time by about $25,000, contract over time is for large events like country summer or the fair where the vendors actually contract with the department and pay for our staff to be there for security purposes. So we're estimating about a $25,000 increase in that and then we increased our fleet expenses by about $385,000 and $100,000 of that was for our fuel costs, to to match past Actuals. >> That will go on to another. Issue that's come up during the budget process is examining the future of our school resource officer

program in 2021, those positions are when was eliminated. We eliminated those from our budget. So now we're looking about before we had funded it to we since replace those oppositions with traffic officers now to combat some of the fatal collisions that we're seeing rising across the city. What we wanted to propose to overall right now, it has and annual ongoing cost of 1.7 million. And that would fund 5 new full-time employee positions. That would be the sro one assigned each one of the high schools and then one sergeant. And that sergeant position is really important to me to be able to supervise this position, which is going to have a lot of eyes on it and make sure that we're meeting the accountability standards with our community, with our students and with our parents are one of those campuses, but then it has goes all the way up. Another 2.1 million for the first. And that's buying 6 new patrol cars because each of full-time employee positions while the car to school all day be able to handle transported in the other needs and some of the training and equipment to get them the ground. So for us, we just wanted to make sure that we over a overview of those positions our council. As we look toward the future, what that program looks like. Some of the quick operational highlights that we have for operational objectives that I created when I became the chief here, violence reduction, traffic enforcement and safety quality of life and property crimes and community engagement efforts were going to go to highlight a few of the successes we've throughout the whole year. One of the things that we've spoken to counsel on before is reducing

our priority. One response times and quite frankly, that's still a work in progress. Last year we had over 234,000 calls come in her 9-1-1. Dispatch center and between proactive calls and dispatch calls or responded to 122,000 call throughout the city of Santa Rosa last year in 20. In 2022, we had an average response time to priority one calls. And those are the emergency. 9-1-1, calls of I need someone here now we're 7 minutes and 7 seconds. And that's too long. We've really been making some progress and we brought it out. Slight lead to an average of 6 minutes. And 57 seconds. But my my goal is to get it sub 6 and we're continuing to work there so far this year, we've seen some progress and we're currently averaging at 6.37. So we're seeing some but will continue to make progress that area. Report out the city Council of that. Some of the highlights that we're really proud of is that we've seen a reduction across the board and some of the violence in our community. We had to 12 homicides we talked about before in 2022. Reduce that by 17%. The 10 homicides. But quite frankly, 10 homicides for community is still too many. And we're really for that. We really put a lot of effort about partnering with the violence, which a partnership getting to some of the route crosses. I believe strongly that we're not going arrest our way out of this problem and to be able to get to some of those things working out. Some of the parent education and youth education. And we're seeing some of the result of that so far in 2023, we've actually had no homicides and the city of Santa Rosa. That's going to be hard to for that through the summertime. But at least

it's some progress in that area. And we're excited for that. We've also seen a decrease in our shootings. We had and 20. 2022, we saw 400 and shoot are 420 shooting calls reported. We saw the 14% decrease the 3.61 and actually year to date. So far we have a 51% decrease in shootings year-to-date. So we're seeing those numbers continue to trend down. On the flip side, we saw 255 illegal gun seas off the streets of Santa Rosa last year, which is an all-time high. And this year just to the end of APRIL, already over 170. So that number is continuing to grow, which is alarming to me about the number of illegal firearms in the streets of Santa Rosa. But incredibly proud of the work of our officers who are working out there in our community to reduce the access to these illegal firearms. Another one that we spoke with council ball last year with some of the concerns about 8 fatal collisions and what we can do. And that's we really made an increased focus. And you see that traffic stops increased by 60%. I really trying to get out there and we're not. Our focus is not using traffic stops is punitive, but many times as educational about educating people and some of the laws. Some of the safety concerns. We did issue, just over 8200 traffic citations this year. And we really are trying to focus on more moving violations of red lights, stop signs, speeding, some of the ones that are really more of a safety component on that. Another thing that we've we've had marked improvement as we saw in 2021, 107 sideshows in the city of Santa Rosa. It was

becoming also every weekend occurrence that reduced to 21 in 2022. And only one, we have not had a organized sideshows since JANUARY of 2023. And the city of Santa Rosa. That did not happen by accident. That happened by coming with a concentrated plan, partnering with our city council with our city ordinance. And most importantly, the men and women of the Santa Rosa Police Department moving in very quickly when there's even starting to emerge in sign of a sideshow and showing that that that behavior is not going to be tolerated in our city. And we've heard really resounding feedback from our community on that. The next one, we have a dedicated narcotic unit Each one of our patrol officers really we saw last year over 56 pounds of methamphetamine sees 10 pounds of cocaine really hundreds 100's of fentanyl pills and so many other things that we've seen that continues. They got 13 pounds of methamphetamine just this weekend on a traffic stop in Santa Rosa. So continuing to really have the focus. We have our canine there. We have 2 of our canines that are drug detection dogs or firearm detection dogs were really working to be able to use that in our community, but also sense of we're using this for education to in bringing that in speaking to some of our youth speaking the different community organizations about some of the dangers with fentanyl, the overdose deaths that we've seen across our community. What we can do to reduce some of that risk. I'm really focused on community engagement. We had over 60 community engagement event that the Santa Rosa Police Department was involved in. And we're really trying to even increase that. I try to get out there as much as I can for each one of those things really trying to use technology. And that's been one of our foundational pillars of where we're moving

in the future of using technology to basically police murder, but also making sure that we balance community privacy concerns and accountability and make sure that we have robust department policies in Place. City Council really supported the Santa Rosa Police Department and our downtown last year expanding the downtown enforcement team to 8. We've seen a remarkable improvements throughout the city and especially in our downtown Railroad Square under other areas about the safety as we continue to show Santa Rosa. What an incredible downtown that we have here. Also continuing to focus on the traffic we added using existing positions within our budget. Now that we're at full staff, we had a 6 dedicated traffic officers doing nothing but traffic enforcement in collision investigation. One of the highlights and our council knows is very near and dear to my heart is our in response team. We saw in 20 we started in JANUARY of 2022. At 2800 calls for the first year as we got off the ground. So excited to report that in 2023, our in response team responded to over. 4700 throughout our community. We're now it's 15 hours a day of 2 teams from 07:00am until 10:00pm over. 3500 of those calls were deemed to be in Louisville police officer. So 3500 times a police officer been responding to those teens and quite frankly not being able to provide the same level of service that are in response team with having licensed mental health conditions, fire paramedic and a homeless outreach specialist on that team. Then our team sets are part our team apart

from others across the nation of having the system. Navigators are system navigators. Do the follow-up appointments with those who are in crisis. Our community members can reach out. We also just launched building that we have right there crossing the police department in Sonoma and Brookwood. We're just finishing up a public facing lobby there where community members can come into that lobby. Si Cree sources. Our next step is we're trying to go. 24 7, our limitation right now. It's still struggling of hiring paramedics with our limited term position. I know that's going to be part of some of discussion as we go forward about how we can move that limited term position, get our paramedics hired and have a have a full 24 7 response model which our goal is having that done by late summer, early fall this year. If we can get the hiring accomplished. Some other accomplishments where we have a long-term goal of having the full public Roseland Police substation. We purchased a Rosen library using the facility public safety. And prevention tax money. We're also really focused on grants. We have a full time Graham position through her hard work Lisa Ross. And we've got over 1.2 million dollars that were spreading across the department focusing on in response and other things. Incredible Congressman Mike Thompson, we have received the federal earmark and that's going to our real time crime center. And we're continuing to focus on some of the priorities which include training our staff and so many other important highlights there were going to be doing this year. Our wrap this up with we can't do anything without the men and women of the police department filling these positions are hiring team had incredible year with

hiring 37 new employees. 3 police and turns. And that's getting us to the point that this summer as we go into this JULY, we're going 0. But a police officer vacancies and we're actually going to be able to go back again. A plus briefly, as we anticipate some retirements that we're going to be having by the end of this year. That makes a change not only in our community, but certainly with our organization is something that we're really proud of. All the work that went into accomplishing that. So I know I went through that quickly, but it's one of the highlights. Some of the big things that we have accomplished is here and happy to take any questions from council. There any questions from council? I do have a. Council Kentucky. Thank you so much. Chief, can talk a little bit about the limited term paramedics for a response and and what we can do >> or what you need from us in order to keep that fully staffed. Absolutely. So we came to counsel and we formed the team in JANUARY of 2022. >> But at the time, there's a lot of uncertainty of like, hey, is this really going to work? How is it going to work here in our community? So the decision was made the only employee city employee. And that team is the fire paramedic position there. So we made that a limited term, a two-year limited term position. We hired some incredibly talented people to join that team. Some of their concerns star is that at least 2 of those positions are now coming to the end of their two-year term. So they're concerned about, hey, is this sustainable from a year? You're going to keep me on. Here is a medic and meeting with them. We're trying to hire 2 more that actually soon to be a 3rd, a medic that we're going to be hiring for that team. But people are concerned about other medics about leaving the security of

their existing position and coming over with that limited term. So but we have to do is make the decision is council and we heard loud feedback about today is in response here for the future. And do we have a sustainable funding plan to keep it here? So I think when we have that sustainable funding plan in place would love to remove that limited term position that's going allow us to fully fill the fire paramedic position. Go to a 24 7 and we also have federal Medicaid funds that can be received for that in response calls. But one of the requirements is it has to be a 24 7 response. So it's a way that we can actually start getting some money back to in response to stay nimble. But we can't get there until we're 24 7 response. >> So if I would like to add through the chair, the council know crafty, I got some direction earlier in the budget study session that you all would like to keep in response. So what we can do with the budget presentation, we bring the final budget. We can remove the limited term position of the paramedic positions. I'm full support of that. Thank you. All right. >> Councilmember McConnell. Thank you, Mayor. Thank you for the presentation. Just on slide. One 15, I want to know. Did you the sro program into the budget chief or is that just so that we know the cost of it? >> That's just so, you know, the cost that's not in our budget numbers. And that's just because it's community It's come up with council. So we want to make sure you have that information as we look toward the future of what our budget looks like and want everyone to be aware of what the costs of that are. >> Have a few more questions

around How long would it take to ramp up a program like that if we were to move forward with budgeting for year? >> What we talked about before is I believe a six-month ramp up for me. If we're saying we're going to hire 6 new positions to give my staff time to hire, obviously the new hires wouldn't be the esser roads. We would that really be focused on hiring more senior officer who has more experience with step into that role. But I need someone to fill their places in patrol. The go to those 9-1-1, call. So 6 months, I believe is a reasonable time. And we're really working with the school board, our community groups to come up with a plan, how we can properly select and train equip. The officers are going to be on those campuses. >> I think you bring up a valid point that even if we budgeted, it really up to the school board to decide if this is a program that they want to see in their school. So I want to make that clear, too. The community that even if we decided to move on this program, it really is the trustees at Santa Rosa City. Is that right? >> Correct. And where we're very often with them. So we're not only do we have a working There's a group of us myself and city manager set on there with the school superintendent and a group about 10 of us. And we're working toward what doesn't him? Oh, you look like. But then ultimately that goes to the 3 by 3. They have of the 3 city council members in the 3 school board members and ultimately would have to go to the school board to make

the decision because it was last left that the school board did not want an sro program in Santa Rosa. And so there's been a lot of changes since then. So we're still waiting from the direction on the school board on that. >> Great. And could you tell me about how many officers are dispatched every day to go to the campuses? >> For the stats, eyes have off the top of my mind of last year in 2023, we went to almost 1600 calls. Are Santa Rosa School campus? It was 1595 that we went through and in 2023 with it. So that's our average. And we're continuing that pace here. So that is one thing to be really clear about whether we have an sro program or not. Santa Rosa police officers are going to Santa Rosa schools every day. What I strongly believe in. Let's slow down. Let's really properly select was properly train properly equip. Those officers are going to school and we're going to able to address some of the concerns that have come up in our community, in from our school board members. >> And when you look at your response times just as a consideration, do we see that maybe there would be an impact if we didn't have dispatched going to specifically the school sites. We had an officer on campus. Would you be able to see another decreasing response times for emergency calls during those hours? Do you think? >> Absolutely, because all 1600 of those calls was a patrol officer who is taking is not available in their patrol, beat. Our city is divided into 9 different beads. So you would see that you also see a faster response time on those schools because you have an officer assigned to that school whether it be

clear, those calls, the 1600 calls or all 3 of elementary middle school and high school. So the as roads would primarily be on the high schools but feeding down to the theater, middle schools as well. >> appreciate the clarification on that. I think that it's important for council to consider that we're already actually paying some of this out with the response time and with our officers. But what we're actually finding is that we're not able to respond on other cause, which are responsible for for public safety. So I'm going to actually be in support of us looking to either put earmarked the money so that we get funded if they do move forward with the program or have the conversation, if it doesn't get happened this year that we need to make sure that we're ramping it up for next year. But I think that we've outpouring from the community right now in our inboxes and e-mails and people having conversations with lots of us council on the need to support, not just our students but our staff as well. While this is not the only solution, I think for safety in our schools, we do that. This is helpful specifically right now which it seems to be a little bit out of control with a need in our school system. >> other questions or comments? So I did have a couple of One and all stay Councilmember MacDonald was. I don't know the exact numbers. 2 point something million cannot on that side. And then one point something annually. >> What is the city Chief or city manager right because we're in a deficit and we know we're in a deficit providing our own services. So we're not calling it a deficit. What are we calling it? >> To the chair? We have submitted 2.2 million dollar

earmark to the state. Thank you very much. >> So I would like to point out that the city of Santa Rosa is continuing, although we don't even have a commitment from the Santa Rosa School board that they want to move forward. We are committed to continuing to look for funding so that it is a program that we can move forward with. I also wanted to ask a question about medical billing in to see how how the billing would offset the services that in response is able to provide or is there a? Dewey is their assumption about if we bill, if we go 24 hours, if we can, bill, how much of that can offset some of the services that we provide? Because right now we're looking at general fund. >> We don't have a precise number, but we are working to our program manager Katie She's from Buckelew services is actively working out of like we have to go through a certification Progress process to be able to be hired by. That's what we're going. We're working through that process right now. And we're going to work on having some numbers. We the early estimates it would be in the hundreds of thousands. That would be several $100,000. We're also as we talked about earlier, aggressively pursuing county measure o funds like that, which is exactly designed for programs like this. And the question came up. So and in the 20 to 23 fiscal year with $84,000 for the 23, 24 fiscal year, we had $514,000 from county And this year I put in the request of 1.5 million to be able to not grant request. So that goes before a board of supervisors. And that's

something that we're working toward believing that that's exactly what the county measure o funds were created for Nevada, fun, incredible programs in the county has been huge. A partner in this way says and the Carter County also provides the licensed mental health conditions and the social license. But the questions in kind so that no charge to us. So that's another significant contribution for the counties and homeowner in response team. >> So with the county be wanting the be in charge of the building, the billing in those funds go to the county or the way we have it right now is that we're working through that. >> Buckler who is our program manager of this like they would do that and would go to buckle. But it would end up offsetting the Bucklew contract. So we would this Payless Tobbaco. That's the way. But we still haven't finalized all that as we work to get that certification process and of the stumbling block. We're not 24 7. So we're not eligible yet. >> And I do. I'm going a little bit. I'm going to go back to the Rose. I would like to thank you and city manager and everyone else that is currently working finding ammo. You resolution with the school board so that we at least have you so that when we do get the funding that were ready to go. So I know been a long road, but you guys have tirelessly. After going for more hours in just at it. So thank you very much for all the time that you've committed

to this. And we hope to have a our resolution at un in to be able to implement a program. Thank you to your officers. Thank you to your department. Thank you to everyone that helps to keep our community say you are appreciated and we thank you very much. And with that. Councilmember Rogers. >> don't sound too much like a broken record, but I guess this this question is really for the city manager. I heard you say you're going to the county and are requesting measure o funds. My question is why do we have to go to the county hat in hand when they had funding approved by voters with the expectation that an allocation would come to the city. Doesn't that functionally give the board of supervisors veto power over policies and programs that we want to implement through our board through through police department. And is there a way for us to get a commitment from the county on a specific amount each year of that funding that comes in rather than one-off grant proposals that to take administrative time for us to put together. So through the chair, COUNCILMAN Rogers. >> I can answer the policy direction from the Board of Supervisors. But I think what I can do is meet with the county executive and have a conversation about the measure o funds. They are supportive of in response so I can sit down and have a conversation with county executive you know, ask well, I would need to get the figures from Kiev to make a determination on how we can actually get a yearly Maybe 3 to 5 years instead of having to go back every year for the footprint for the funding. >> I appreciate that. And I'd

be supportive you doing that? But also not just tie it in response, even though we would want to use it for in response. It seems a bit ridiculous to me that this the team has to put together an application every year or every 3 to 5 years for the dollars that the public approved under the assumption that we would have access to some of those funds for mental health services. >> All right. Look at council to see if there are any more questions or comments. Thank you very much for the presentation and I'm going to hand it over to city manager for closing comments. Thank So as we close out today's session. >> Know what was a little bit long. But I want to thank you for the in the questions. There was a question about can we move funding should remove funding? What I will tell you, it's it's the will of this body to make policy directions around funding. I suggest, you know, you bring me back the recommendation on what you would like to see just because we've always done it that way. Doesn't mean we have to continue to do it that way. We have a lot of items before us, it's in response, a parking impact, fees. We have a negotiations upon us. We are going to have to do funding a little bit So whatever recommendation that you would like to make, we are ready to move. Move forward your policy direction. Is it going to be easy? No. But as we we come to tomorrow and you know, as for direction on what you would like, the final budget to be, I do recommend if you want to make changes to funding, you know, bike ped Overcrossing in response impact fees. I think that this is this is where the conversation starts and we're willing to make those changes

and some of them are hard decisions. But I think the city's going in the right direction with these conversations and we'll make adjustments as we need to make so look forward to the conversation tomorrow. >> All right. And with that, I would like to remind the public that anything that was discussed today during our study session and will be covered Public comment will be taken on these items tomorrow. After all the departments have made their their presentations. And we're just going to roll right into our regular meeting. Would you like to officially adjourn? The study session to tomorrow, starting at we'll go ahead and recess. The study Sessions starting tomorrow at 09:00am. MADAM Mayor. It's technically and in So with that. >> Getting bad advice over here. Still have to say thanks, Chris. >> All right. We're going to adjourn the meeting until tomorrow. >> That meeting and then we're going to start the regular meeting here. That scheduled for 4. Just to clarify for the thank you. All right. So >> it 501. Welcome everyone. To our regularly scheduled a city council meeting for MAY 7, 2024. Again, it is 501. And we will be starting our meetings, seeing a quorum. MADAM City Clerk, can you please call the roll? Thank you, Mayor Councilmember Rogers. I'm still here, Council America here, Councilmember MacDonald here, Councilmember Fleming, Councilmember Alvarez, PRESIDENT Vice mayor, stop Mayor Rogers PRESIDENT. Let the record show all council members are present.

>> Hite moving to item 6 report closed session. MADAM City Attorney. >> Thank you, MADAM There was no reportable action in closed session. >> And we moving on to item 7. We have 3 proclamations today. 7.1 7.2 and 7.3. But we are going to see get to item 7 point 3. We will take that item first. So Councilmember Fleming. Thank you, Mayor. >> All right. Whereas there's not a comprehensive assessment of indigenous women and girls in persons were missing and murdered in the United States. But many factors contribute to this crisis such as fear stigma, legal barriers, racism, sexism, and the devastating levels of violence in the United States. And whereas according to Centers for Disease Control and Prevention, homicide is the 3rd leading cause of death indigenous women and girls between 10 in 24 years of age and the 5th leading cause of that for indigenous women between 25 and 34 years of age. And whereas in 2016, the National Crime Information Center reported nearly 6,000 cases of missing American Indian and Alaska native women and girls. But the U.S. Department of Justice's own was tracking only about 100 cases. And whereas little data exists on the number of missing indigenous women, girls and persons in the U.S.. But there have been instances of violence towards indigenous women and girls from Santa Rosa area. And whereas we we honor the lives a missing and murdered indigenous women,

girls in persons whose cases are documented and then documented in public records and the media and demonstrate solidarity with the families of the victims in light of those tragedies, they're for beer is all that. Natalie Rogers, mayor of the city of Santa Rosa on behalf of the entire city council does hereby proclaim Sunday, the 5th MAY as missing and murdered indigenous women, girls in Persons Awareness Day and call upon all city of Santa Rosa residents to commemorate the lives of missing and murdered indigenous women as well as those who experience violence assault resolve and resolve to act to prevent further victimization it's my honor to read this as heavy as it is. Thank you for all for making the time to come here today and receive this proclamation over turn the floor to the mayor. >> I would like to invite. Madonna, Heather down to. >> Say a few comments. >> Hi. So my name's Madonna. Feather crews. I'm an enrolled member to the Round Valley Indian Reservation. My grandfather's from the okay Rancheria Lakota on my father's side and I just want to thank all of you that are sitting before me because you guys are literally making history today and that's something you guys should be proud of. 2 acknowledging us here today. You know, we wear red because we feel that that's this the color that the spirits could see. And we've all. Have somebody who's missing or murdered and we don't get a lot of publicity

for that. I want to thank all of my red relatives that are here behind me. You know, this year honoring all of us today and we appreciate that. You guys know that I'm here. If you ever need me. Thank you. >> Thank you. And with that, we will open the floor up for public comment on this item after public comment. We will ask. I don't know if we're all going fit, but we will everyone to come down so we can go ahead and you guys can take a picture with the council. So we have it. Thank you. We are now taking public comment on item 7.3. If you are in the chamber and would like to comment but have not yet provided a speaker card or your name, please make your way to the podium. You'll have 2 minutes and a countdown timer will alert at the end of that period. We do have to podium. So please be sure you go to the podiums at the top of the room, the West lectern and effecting. The first public comment will be from. Yolanda, followed by Frank. Then Edina. Yolanda. Get please go to the We can move on to Frank is up there and then we'll circle back to you. Linda. Or Edina. Vo You can see. >> I'm Nicole Smith was my sister. She was murdered in our home. There was about 90. In the home and would man. These people shot through healthy women. It's been 6 years. Nobody's been arrested that murder. No, they shot my. These was 16 years old. She got shot in the Bulldogs in my own daughter got shot right over her head as she was sleeping in the living Couch. Nobody's been arrested. There's been no justice and these guys are walking around here in Santa Rosa, California. >> Thank you. The next speaker

will thank you. The next speaker will be frank followed by >> good evening. In Santa Rosa, California. But it was Frank Gonzalez. Grieving parent. I like talk about them. The fentanyl crisis here in our area I like to thank center of the police Department for keeping our streets clean of this harmful substances taking away or children. It's very important that we create a facility here for treatment for our. Young men in adults. We're average people. We're good people. And I would like to prayer for him. My late son that. We can acknowledge that we don't want to lose no more of our people. No more of our children. Want to address this crisis and a professional mattered to protect a greater sector. Sonoma County. My name is Frank Gonzalez. And I advocate to keep our streets safe and clean and protect our >> long Frank Martin Gonzalez little >> Thank you. The next speaker will be Edina. Dina. >> As you don't hurt this time of my name is making. I've been here. Communities since 1980, and our culture center was from 1980. And at this time is well because how many churches and there in Santa Rosa. Well, I don't know is Native Americans have a church? His time with tablets. Because we're losing that u n I have a place to pray just like everyone else. Need a

place to pray. Our youth are crying for and I'm here work we sure right. And we need to bring is that. I want the whole community be part of it. Not just us natives as concerns everyone. And as founders of California from 18. 41 as my family. We're the ones that made California what it is today. Related to General George Patton is my cousin the wider for my cousins. Believe in the law. And we believe in peaceful All people. And I mean, the spirit of them. Also, my grandfather thank you. And I want everybody participate in its culture center. I'm hoping in a culture Senate area as Colin Davis meant Division of Cultural Center. >> as well needed for everyone to be part of it. Not only native, want to know the community be part of it. >> thank you. There anyone else wishing to speak on item? 7.3 If you are in the room now is your opportunity. Thank you, Speaker. Please go ahead. >> Hello, my name is Lisa Diaz. McQuaid. I just want to say thank you so much to each one of you for acknowledging I w day being MAY 5th. You know, each all of us have have had experiences with the missing or murdered relative within our family lines are bloodlines. So we want to honor them today. We want to say their names. We want them to not be forgotten and we want to continue to get the support that we need in order to heal up our families and to heal our communities said the future generation stand a chance. So thank

>> wow. >> Thank you. At this time Edina is outside. If the officers, if you see someone approaching by the name of the dean, if you can letter in the room so she can provide or public comment. She did provide a speaker card. To the mayor. If we can give it just a moment to make sure she can make her way up since she did spit submitted speaker card. Please go Tina. >> Good Evening Council. I'm glad that we have those proclamations today because I actually had the privilege to attend indigenous people. Stay over the weekend and it was beautiful me for me to see the resilience and the strength of the natives and be blessed enough to experience So I appreciate these proclamations. I have a major issue with as a former government employee of the executive assistant to the board and Superintendent Center of the school's these proclamations are pointless because, again, we do a land acknowledgement and we're on stolen land. So can all that there's an issue and then we do nothing about it. Besides acknowledge it. So. >> We have people in law enforcement and local government. Why know her covering up trafficking cases? And so I have reason to believe those same individuals covering up these cases in the Latino community. >> MAY be involved the native community as well. And so what I'm threatened by law enforcement for bringing these things forward on behalf of. >> 12 drone Boys and Girls Club. I have an issue. So of the largest act of is in Sonoma County. I want everybody here. So no today that the natives have my support and I feel anger that it look more into this issue before. But I want to help. I

want to know stories. I want to hear them first hand and with these people and hopefully get justice for this community because it's desperately needed. I know this counseling knowledge. >> Racism as a public health prices. And as somebody who is biracial again, by means nothing. The racism in this community continues. We'll see where the non-profit funding goes to. We have a Latino nonprofits which are not full, truly serving the Latino community and then representing the native culture on their behalf. And it doesn't really represent their culture. And also I want actual justice and not just proclamation. Thank you. >> Thank you, Mayor. I see no one else approaching the podium for public comment on item 7.3. All right. And so with that, because there are so many people we are going to kind of file on the stairs so everyone can be seen and we're not all level. So if we can just get. In the city. >> So thank you very much for your patients. We're going to continue on with the meeting next. We'll go back up to 7.1, which is second proclamation or the evening in. I will hand it over to Councilmember Rogers. All right. >> Whereas the bicycle is a healthy, convenient financially and environmentally sound form of transportation and an excellent tool for recreation and enjoyment of Santa Rosa. Scenic beauty, local attractions and friendly neighborhoods. And whereas Santa Rosa streets and trails

attract bicyclists each year providing economic health, transportation, tourism and scenic benefit and whereas creating a bicycling friendly community has been shown to improve citizens, health, well-being and quality of life growing the economy, attracting tourism, improving safety, supporting student learning and reducing pollution congestion and wear and tear on our streets and roads. And whereas since 2001, the Sonoma County Bicycle Coalition has been promoting bicycling for transportation and recreation through education and courage been and advocacy. And whereas the Sonoma County Bicycle Coalition, the League of American Bicyclists, the Metropolitan Transportation Commission and jurisdictions throughout the Bay area will be promoting bicycling during the month of MAY 2024. Throughout the month of MAY, the residents of Santa Rosa and its visitors can experience the joys of bicycling through free educational programs, challenges and events organized by these groups. Now, therefore, be it resolved that Natalie Rogers, mayor of the city of Santa Rosa on behalf of the entire city council, do hereby proclaim MAY 2024. As bike to work month and MAY 16 to 2024. As bike to work day for the city of Santa Rosa and urge all residents to participate in the special observation. >> Thank you very much in with that. Thank you very much. And with that, I would like to invite areas. We're up make

comments. Can hear we can Can we try to get the doors close areas if you'd like to make your way over to the other microphone, the other podium, it might be a little less just trying use the other. I am yes, man. >> High and are sweeter the executive director of the Sonoma County Bicycle Coalition. And I very much want to thank the council for making this proclamation. This is the 30th year that the Bay Area has bike to work month. And we very much appreciate the partnerships that we've had with the city. One of the things that I love about bike to work Day bike month is that it's been a gateway for a lot of people to cycling for transportation. I've heard so many stories from people who've said never occurred to me to ride my bike until somebody at work. Drug me on to this team for bike to work day and night. Discover that I liked it. I think it's fitting that we're also sharing the day with the proclamation for housing because housing in transportation are so intertwined because we have the same causes. Some of our issues. The scent decades land use planning that have been focused on automobiles have made it hard for those of us to get around who don't have or want to use an automobile. But he's also resulted in miles and miles of asked Paul asphalt for storing vehicles that's made housing expensive as well. So all of these issues are so intertwined and so of our our solutions are going to have to be. I I found a whole stash of historic vintage bike to work Day

t-shirts somewhere in the 2001 t-shirt today. And it's my hope and vision that we've been doing it for 30 years that in the next 30 years we won't need to have a bike to work day anymore because everybody will already be doing it as a normal. Day of life. Thank Thank you. And with that, I would like city clerk to please conduct public comment. >> Thank you, mayor. We're now taking public comments on item 7.1. If you'd like to provide a comment but have not yet provided a speaker card. Please make your way to the podium. You have 2 minutes and a countdown. Timer will alert at the end of that period when a start on the West Lectern, please go ahead. >> Hi, my name is Chris. A co-lead for Bikeable Santa Rosa. I just wanted to take a for this occasion to say thanks to the coalition. Thanks to the council. Thanks to the city, Seth, also for the ongoing partnership. We said in our newsletter for Bikeable Center as of this month, that MAY is especially like to wear every month so echoing sentiments that the end this shouldn't just be once a year or once, you know, for a month, every year that we that we celebrate this. People are out cycling all the time. And of course, we'll continue to remind you that we need to make that easier. And safer for folks to do on a regular basis. I also want touts a I think the council knows. But but for everybody sake on bike to work Day next Thursday, the coalition is hosting a series of energizer stations in the morning so you can get together with other

cyclists and enjoy the day and being community. And because we wanted to do that at the end of the day, we're partnering with the city to host a block party 4th street downtown from 5 to 8. And I want to invite the council cordially, invite. The whole community event is open to everyone. We're going to have live music and some community activities. Some fun for kids, an opportunity just to hang out and enjoy the day together and also enjoy we're not bringing in food trucks or anything like that. We're trying to encourage folks to really patronize the businesses downtown and to be able to do that on foot and bike scooters and so forth enjoy the space together. So thanks again. >> Anyone else wishing to provide public comment on item. 7.1. Mayor seeing none. All right. Thank you. In can we invite you down to take a picture with the council and to accept your proclamation? And we will move. >> Along to a r. >> 3rd proclamation for this 7.2. And that will be read by. >> Councilmember over us. >> Thank you, MADAM Mayor. I like present a proclamation from the city of Santa celebrating Affordable Housing Month 2024. Whereas the city of Saint Rose is committed to safe, stable and affordable housing for all its residents. And whereas in JULY 2023, the Housing Authority Committee conditional loans to for Santa Rosa housing developments that does home face too. Lauer or parental park. Phase 3 Burbank Avenue, Apartments and visual

Light. Senior apartments, these loans, Cummins will assist in the development of 158 new affordable homes, including 30 units for seniors, 30 years for formerly homeless residents and rehabilitation of 49 affordable senior units. And whereas in OCTOBER 2023, the city launched the Down Payment Assistance Loan program and coordinated with Burbank Housings Cal Home program to provide up to 2 million dollars from Santa Rosa and preferred payment loans to first-time home buyers in Santa Rosa. And whereas the city's affordable housing loan portfolio has grown to 195 million dollars with over 4,500 units monitored for compliance annually. And whereas the housing authority and ministers over 2012 housing choice vouchers and has a waiting list of over 7,000, 400 households. And whereas Affordable Housing Month is a time to recommit to our mission, to promote awareness, fairness, inclusion, and just as in housing. Therefore, be it resolved that our mayor now the Rogers on behalf of the entire city council does hereby proclaim that the city of Santa Rosa. Proclaims the month of MAY 2024. To be Affordable Housing Month and City Council supports citywide efforts in developing and sustaining affordable housing in for the residents of Santa Rosa. Thank you. >> Thank you very much.

Council or offer as do we have some representatives from Burbank housing here. Please make your way to that. Either micro Finance. >> Good Evening Council. I'm Nicole del Fiorentino with the city of Sinners. A housing trust department. And with me tonight are 2 of the members of Burbank, housing ownership team as well as Angela Morgan from our Housing Trust Division. Together, we have, but at least 5 families in homes for 30 pop program and many more through the Burbank program through their Cal Home program for Low income of households purchasing their first home. So for bank is here to accept the award. Tonight with that, the proclamation for the city. >> Outstanding and look forward to a photo just a minute before then, MADAME City Clerk, which you conduct public comment on this item. >> Thank you. Vice mayor. We're now taking public comment on item 7.2 on the agenda. If you're in the chamber and would like to comment but have not yet provided a speaker card or your name, please make your way to the podium. You will have 2 minutes and a countdown timer or at the end of that period. The first public comment will be from Angie, followed by Abby, even Gen. >> Good evening. Into do ensure executive director of first 5 Sonoma County Mayor Rogers and council members. Thank you so much for articulating the commitment of Santa Rosa City government to expanding access to affordable housing va or affordable Housing Month Proclamation and taking impactful action and walking your walk is the absolute best way to celebrate. Please take action

this month to right-size impact fees do away with the regressive per door impact fees that are significant barrier to getting the affordable housing built that our young families need. You all know that first 5 is all about optimal child development, but it's on all of us public, private and nonprofit sectors to help create the conditions where young children thrive and are ready to succeed when they get to kindergarten. If we had enough safe, accessible, affordable housing in our community, for every family, with a baby, a toddler or preschooler. This would go a very long way to ensuring that the children of Santa Rosa have the right conditions for healthy brain development, the stress and trauma caused by living in overcrowded housing like multiple families in a two-bedroom apartment, substandard housing like living in a garage with no heat housing insecurity like having to pick up and move every few months and being without a home at all and living in a car or shelter. These all interfere with a child's healthy brain development and we'll have long-term impacts on their learning and health. So please make affordable Housing month account by investing in our future by investing in our families and by investing in housing. Thank you so much. Thank you. The next speaker will be Abby followed by Gen than Max. >> Many years that council members and city manager Smith. My name's the operations Generation housing.

We are humbled and moved by the demonstration. We are following it. Our gratitude for your efforts to bring awareness to missing and murdered indigenous women, girls in persons. I'm grateful for your proclamation recognizing Affordable Housing Month. It gives commit our community hope that housing remains a priority. I want to continue to highlight a few voices from I 2023 making the report and how their life would change if you make an investment in affordable housing. I would be able to afford child care and healthy food. I would not I would not have to work 2 jobs to make a living. I would spend more time with my son like a king, nice family dinners and bonding time. I would invest in more health care, go to doctors and our paving native care. I would be able to provide my kids with the things they need by investing in affordable housing. You're investing in health, education and stability and future of our entire community. You have the power to turn their these hopes into reality. And it starts with the budget choices you make today. Thank you for your leadership and commitment to making our community a better place for everyone to thrive. Thank you. The next public comment will be from Jen. >> Followed by Max than Kyle. >> Good evening. Mayor Rogers, Vice Mayor stabbed Council members. City managers meant Chen close generation housing Eady. Want to thank you for acknowledging Affordable Housing month as well as by to work month and and most importantly today, missing and murdered indigenous women, Girls, Persons Awareness Day. I thank you for your

leadership in advance by for celebrating Affordable Housing month by flexing your muscles as locally elected officials because it is in your power to make real progress toward our shared housing goals and more affordable housing is not a goal that lives in a vacuum. It's the strongest lever that you can pull to improve the overall quality of life of your constituents and the overall health and prosperity of the city calling the Affordable housing letter puts money more money in the pockets of those who need it most, which allows folks to meet their basic needs improves quality of life, improved economic stability and build a foundation for generational wealth. It increases posible income which for low-wage earners is money that stays almost entirely local pulling that lever also helps work only one job and work they live, which minimizes their time on the road. Good for them. Good for their kids. Good for traffic and for air pulling that lever can help young families stay local so we can reverse declining enrollment in our school shore-up school funding and avoid devastating school closures. It is the solution to homelessness. It lowers crime rates. It helps retain and attract businesses by helping them meet their employment needs and pulling that portable housing letter create a significant cash infusion during that construction progress process itself. Thank you again for the proclamation and thank you advance for action in alignment with that proclamation and our shared housing goals. We appreciate it. >> Thank you. The next speaker will be Max followed by Kyle

than Jordan. >> Good Morning Council members and staff sergeant could evening. My name is Max saying and then the research manager at Generation Housing. First, I'd like to thank you all for the proclamation on Affordable Housing Month. I thank you for making this Affordable Housing month special through your actions, reform, impact fees, current impact fee policy in the state California is a highly regressive and has been in place for over 4 decades. The year making a great step forward by reforming this. We want to let you know that this action will put you in really good company. I'd like to re-sign, just not exhaustive list of some of the biggest cities in California who have also participated in impact fee reform, whether by waiving fees on the for the Bull or multifamily projects or right-sizing fees by charging impact fees according to square footage or by number of bedrooms. Our list San Jose Hayward, San Diego, Sacramento, Santa Maria Berkeley, Sonoma, Petaluma and San Francisco Moreno Valley. Anaheim Fremont's Santa Ana Irvine Pomona, Fontana Garden Grove, Salinas, Pasadena and coast of Mesa. And I haven't even broken the top 100 largest cities in California. There are many more you can find. >> That have conducted impact fee reforms. Thank you in advance for your leadership and for the proclamation on the Affordable Housing Month, they'll be on. Thank you. >> Thank you. The next speaker will be Kyle followed by Jordan. Then Edina. Kyle. Go

ahead. >> My name is Kyle. I've spent my full 18 years of life here in Santa Rosa struggling with low income housing with my family. We've had to move out 5 times because of not being able to just simply afford living with with 2 young children, both to my family getting sick and being out of work and just cost going up without minimum wage going up. Building more multifamily housing not only helps people here to grow and live, just driving, doing the best they can, but also helps the city you can benefit from the economic growth also just bring more people, more communities our life. We cannot afford to wait communities watching to see of affordable housing is truly important to you. >> Thank you. The next speaker will be Jordan followed by Edina. Please be sure you speak into the microphone so we can hear you. We want to make sure you are captured for public comment and for the record, thank you very much. Jordan. >> Hello, my name is joining fact. Water all food affordable house the previous speakers. My brother who so I have the same experience as them with affordable housing regarding my family. Full affordable house saying it should be available, but it's not both. Me and Kyle have lived in a two-bedroom all entire life. The lack of affordable housing. We both have firsthand experience with the because when we both, though young are among and we

had to move some 2 bedroom house in Vo's lending to a different two-bedroom house We now live in I now live in the House Logan appliances and you so many horrible things on it. Come beta for example, that has actual things to help with affordable housing. Thank you. >> Thank you. The next speaker will be Edina. >> Good Evening Council has the largest activists in Sonoma County. It disturbs me greatly. That generation housing is here this evening and actually bribing stakeholders with tacos to support affordable housing or to have several community members. I mean, by video and were highly disturbed, including local elected officials. They recently indoors Deanna, they rose a new housing development which broke ground in Roseland last week, which is essentially the hood around here while Middle Manning deals with developers and serve on their board, who are primarily well because occasions they requested for the city to waive developer fees for the next 3 years. Decision will be fiscally detrimental for the taxpayers as the city's scrambles to rectify the deficit. Several important issues were entirely from the economic projections. The smart train will cease operations entirely in the next few years. If that high tax measure renewal fails millions of dollars and smart grant funds are being applied towards these housing developments to extend public railways as a board director to smart Councilmember Chris Rogers is well aware of this and refuses to explain the negative impact this will have on the community. So why you're running for assembly. So I'd love to know

Congressman Jared Huffman Supervisor, Gore and others are doing backdoor deals with pga need to remove our d# # # in Potter Valley. This will reduce our water supply and destroy the agricultural industry. Being that Roland is comprised of farm workers. Are you telling them that they no jobs because where they going to go? Who are these properties going to and why are your gender find Roseland? Because that's exactly what you're doing. I just moved back from Vallejo. They're doing it out there. They're doing it here. So don't put token minorities on boards and push these indoctrination narratives. Thank you. And GOD bless. >> Thank you. I see no one else approaching the podium as mayor for public comment on this item. All right. And with that, we would like you guys are here. Sorry, come on over. We'll go ahead and take a picture with the council. All right. Thank you all for your patience. So we could get through the proclamations. We are. We've been at it for quite a while. So we are going to take a break. >> we will be back. At 6, 10. So that's a 20 minute, right? Thank you so much. >> Seeing a quarter City clerk, MAY you please call the roll? Thank you, Mayor. Councilmember Rogers, you're Councilmember Okrepkie here. Councilmember MacDonald year, Councilmember Fleming, councilmember Alvarez. Vice Mayor stop here. Mayor Rogers PRESIDENT, let the record show that all council members are present with the exception of councilmember offer as all right. And we will resume our meetings starting with item 14. Our public comment on non agenda matters. MADAM City

clerk. Thank you. We're now taking public comments on item 14 non agenda matters. Excuse me, item when any person me address the council on matters not listed on the agenda, but which are within the subject matter jurisdiction of the council. If you're in the chamber and have not provided your name or your speaker card fees do so. Now we do have a limit of public commenters under item 14. If we have more than public more than top public comments on the agenda item. The remaining speakers will be for afforded the opportunity to speak on item 18 non agenda matters. And I just like to take the opportunity to remind everyone that you have a comment that is based anything on our study, sessions either today. >> For tomorrow that we will only be taking public comment tomorrow on those items. So you will not allowed to make public comment today on those items. One moment like prepare on the one minute. We don't have a time are prepared for that. Okay. As we get that prepared, please note that at the first public speaker will be Robert to followed by Matt. Then Robert, please go ahead. Thank you. Council. >> I'm Robert now Doc and Teamsters, 8, 5, 6, representative representing over 500 of your employees. And we're here today to let you know. That the council needs to take care of your employees. That's it. I'm gonna let everybody talk about

it. You have not. Taking care of your own people. And you cannot provide services to this city. Equitable services or otherwise without taking care equity for your own employees. They need parental leave. Like the county has. They need fair pay. They need their respect. Unfair treatment. Of the entire city, including executive team. >> And all of you, thank you. >> Thank you. The next speaker will be matched. >> Followed by Chris. And it's a show of solidarity in lieu of hand clapping. If we can do the silent support. >> To keep the meeting moving. Thank you very much. Appreciate it. Followed by Chris been Abbey. >> My name is Matt Finn. Again, I'm not a teamster wrapped up in the teens to rep with the city of Santa Rosa representing your workers for over 10 years. We're here tonight because the city has made choices. Poor choices in the past. >> We we've asked for equity in our wages internally. We've asked for equity in our wages extra early with the county and other jurisdictions for over 10 years. Right? For over 10 years we've asked struggled to get it. We have not gotten it from you. So. >> When we talk about equity, we talk about where we used to stand with the county. We used to steal workers from the county because our benefits and our pay work better. Today we lose our if workforce to the county. The county parental leave for fathers. We have the county 9 and three-quarters percent ahead of a just and cost living.

Right? We did >> The doesn't have equity implemented. >> Thank you. The next speaker will be. Pardon me. Thank you. The next speaker will be Chris followed by Abby. Even Bernie. Chris, please go ahead. >> My name is Chris Hoffman of work for the city of Santa Rosa for 32 years. The city has turned into a training ground for employees For them to learn their skill here and then to go to work at other agencies that make more The employee turnover rate is unacceptable. Losing our skilled employees is unacceptable being a training ground for other jurisdictions is unacceptable. The city has a recruitment and retention problem, which is unacceptable and it's affecting employees who commit to stay employed with the city along with affecting citizens of Santa Rosa, who we serve. Our contract is coming due. And time for the city of Santa Rosa to make employees a priority by fixing our salaries to be fair and equitable. Help us to help you to end this recruitment and retention problem and get the city of Santa Rosa back to running smoothly. But the long-term employees, good morale and inequity, equitable salaries. Thank >> Thank you. The next speaker will be Abby followed by Bernie than Miles. Please. Go ahead. Abby. >> I am Abigail sober from Santa Rosa Junior College and on another topic, we had a bunch of students here, but they have to go home. We have climate action night last 2 weeks ago where students presented on local and state issues related to climate change. And in a our request to make our city safe for everybody on the streets, not

just the cars, but bicyclists, pedestrians, students created this piece of artwork and it's been signed 100 or so people from members of the public. And we would like to urge you to protect the health of our city and to protect the climate of our city by making a priority that the street is safe for everybody. Not just judge the street by how fast the cars can get from one end to the next. So that would be our request from the future generation. Sorry has to be from a they had to go home for for the test. So thank you very much. Thank you. The next speaker will be Bernie followed by Miles than one. >> Getting that my name is Bernie Buchanan died in a bus operator since 2001. There's a recurring theme across many of the department's recruitment and retention problems. Why? What has changed? His job has changed in the 23 years that I've been here in many ways, it has improved. There was an article in the press Democrat back in MARCH titled Unforeseen Shortages of Bus drivers, at least to cancel trips. Many public comments supported and acknowledge the importance of public transportation. One person asked why is one of the most important departments in the city, the size of Santa Rosa understaffed? And how could that have been foreseen? Well, the elephant room is that wages are below the actual cost. It takes to live here in Sonoma County that people cannot afford to take this job as bus operators. The community deserves to have a public transportation system that they can count on to get to work school, grocery

stores, cetera, without dropping trips, the current and future bus operators deserve to have a career that pays enough for them to make a living so they can serve the residents for many years to come. The driver shortage might have >> For scene now move forward is the exact opposite. Is >> Thank you. The next speaker will be miles followed by Bon than Jan done. >> Good evening. Members of the COUNCILMAN Is Miles resident Southwest Santa Rosa employee of the city. And by the end of JUNE, I will be a father. And I'm here now talk to you about the city is shameful. Shameful. Parental leave policy. When I came to the city, I did so because i wanted to make a difference in this community spent the last year working on a team that helps kids Cape, keep kids out of trouble away from violence situations and Afghans. We care about you that we work with every day. And all I wish is that this city's leadership would care about us the same way when with my wife gives birth 6 weeks from now. I'm going to have 6 days of vacation time saved And that's all that you would give me parents in the city. Get 0 from the city and we are not eligible for disability insurance for Prince Ali from the state which puts the city behind the likes of the Taliban government in Afghanistan. That gives there were people 90 days paid. If you're a resident North Korea, you get 240 days pain. I'm going to take my leave with my child whether. >> Thank you. The next speaker will be won followed by Chandon Christian. Go ahead. >> Good evening. My name is

Juan Flores and I'm the teams throughout city of Santa Rosa employee for the past 15 years. And today I stand here and urging you to recognize the invaluable contributions of my fellow colleagues and myself will serve as translators for community while at work. We play a vital role in fostering a safe, healthy and inclusive community by ensuring effective communication and accessibility for all residents. Often our efforts go unrecognized and and rewarded. You? We bridge language barriers sit facilitating access to essential services, information and resources for all members of our government, diverse community, investing in by in better bilingual pay not only attract and retain talented individuals, but also sends a powerful message about the value we place on diversity, equity and cultural competence. It's on the investment in effect, the government. It's an investment and effective governance. Improved service delivery and strengthen community relations. Let us recognize final of the cities and ways to translate >> Thank you. The next speaker will be Jan Dhan followed by Christian than just. Please go ahead and done. >> Thank you. Good enough to know. I know California is going to be a tough Annesley f ERs. So I had to get a second job straight on the Qantas. I moved to from the University of Michigan and then I came with several strong. The college mind you I I was working at a whole Foods. My

first couple months living in Saint rose of because I couldn't afford straight out of college. I was making the city penetrating. Uh, that was that wage is considered extremely, you know, reaches according to California markets. She is someone school me. My struck by a car. I was in a coma for a month and a half. And I remember end of AUGUST notice and none of SEPTEMBER. And now. Now I will myself to help. And I got back got to 4 months to be in the recovery. However, I had to get more catastrophic believe will prove whether that means by his secret cabal of people behind the scenes like that was that was really weird to me. Struck wrong. We to be honest and again, my mom says the post office, all of them to do so. There was, you so >> Thank you. The next speaker will be Christian, followed by Jeff been Geralyn. Please go ahead. >> Hi, I'm I would say tensions have been high for many staff members for how employees are treated ever since I started in 2022. With many fearing how the union contract with process proceed and never have been around. So many people have felt uneasy about the work situation. Company culture. It can now be seen in a long, drawn-out process with a class in comp as well as union negotiations as a person of area where the I'm surrounded in the predominantly white area and I know many people of color had pretty started pretty fairly newly and they MAY not want to stick around. We have a high dive vacancy of a job vacancy rate at 30%. Basically what I heard in my department and that should be around 5%. That's pretty high. And I'm also wondering about our Juneteenth holiday. And this was on been a federal holiday for a few days that for you years now and in 2020, the

city also passed a Juneteenth proclamation. And then another point with concern would be about the great information and place and that we're all facing in the to leave that we hope that also affects the lgbt community. >> Thank you. The next speaker will be just followed by general and Sasha. >> my name is Jeff. Didn't run treatment plant. I've been with the city for over 18 years. If you've never been undergoing treatment plants. I appreciate you guys to come for tour. Really? Find it interesting. I work in the maintenance department and we're down more than 15 employees. You need to really stop the bleeding. I we have a 30 year employee left Friday for the county. I I I can't stress enough. Our employees are leaving or going to the county. They're going Sonoma County. They're going to Sonoma County Water Agency. They're going to the East Bay Mud. And we really, really need to retain the employees. We're losing the cream of the crop and we're hiring the people that we can get. The employees were getting their good, but we're losing the best. Please stop the hemorrhaging and pays now. Thank you. >> Thank you. The next speaker will be cherlynn followed by Sasha. >> I'm Jerry Land and I work at Ltp treatment plan for the city of Santa Rosa. And I've been working for them for 10 years. >> When I first started there, the pay was a little bit lower. But I really likes of environment. I'm not attracted me as I worked there. I've seen a lot of people leave and jobs that are on a work in the laboratory environmental

laboratory. We have a class 5 facility out there. We're on like most any treatment plan. And the laboratory that I work out is a clip. High clouds, state-of-the-art instrumentation. We are highly skilled technical workers and were paid 30, 50, 60% less. >> our cohorts down in little towns like Petaluma and over in Sonoma are and they're paying 62% more than I make. I can afford to pay the rent here. I have to move soon and I can't find a place that I can afford. That is unacceptable. We hemorrhaging people's other people. A people have mentioned employees retention it's ridiculous. You need to paying us and equitable wage. That is fitting for our skill level and for the county that we live in. And thank you for listening. >> Thank you. The next speaker will be Sasha. Please go ahead. Sasha. Hi, Sasha Brown here commenting today as the city of Santa Rosa Teamsters, a 5, 6, member. >> Over the years county of Sonoma and City of Santa Rosa continuously competed for employees. The city's employment opportunities website boasts of competitive pay and excellent benefits yet one can pairing compensation with the county. It's clear that we've reached the point where we in the county are in completely different leagues. It makes it challenging for the city to compete and to attract and retain the best talent in the area. Today. I'm not asking for arbitrary raises for the city's employees. I'm simply asking to close the gap. It's not just about pay. It's about total compensation county of Sonoma offers employees multiple options for health care plans. Employees can cover their entire family with the top tier medical plan for $0 premium. The whole things

covered by the employer at the city. I have 2 options I can choose between paying over $100 a month to cover just myself. More than $300 a month to cover my family. Investing in equitable compensation for cities. Employees will be a strategic investment in our city's future. Thank >> thank you, mayor. That was 12 speakers and or non agenda matters under item 14. If there are other speakers who wish to speak on non agenda matters. There is another opportunity later on in the agenda item 18 and you can sign up with the administrator, the top of the bout to speak on non agenda matters under item 18. Thank you. Thank you. Moving on to item 15, we have no report items this evening and we will go to item 16, which our public hearing for this evening. City manager. Item 16.1 public in Valley Golf course. Fees. >> Deputy director, if you could. Introduce the members of Touchstone as well. Thank you. >> Thank you. Yes, I will definitely do Good afternoon. Good evening. Jen Center study director for Parks and with me tonight, I have James perch touchdown manager of >> Operations. Haha. Mark Lippman, PRESIDENT Of Touch Tone and Greg Anderson, our general manager for the golf course for the Mina Valley Golf course. And so tonight we wanted to bring before you the raising rates have been a valley golf course. We've been here last year. But we we have a new presentation for you to discuss, looking at raising rates to keep them competitive in the market and also sustain

our enterprise fund. We didn't dissipate originally that we would be there would be a series of increases we had an increase last year. And we're looking you know, you'll hear tonight that we're looking at increasing for this, but we're making a recommendation for increasing this year and we'll be looking return in the future for and consistent rate model. So it's not an annual look. It's more of a look ahead. And I wanted to. Just step back a moment and also remind us about the golf course re-introduce. It is 150 acre, 18 hole golf course with a restaurant events. Enter. Golf pro shop driving range and a maintenance yard. And a reminder that touchdown began management of the entire operation on JULY. First 2022. They're doing a great job. They're very careful and transparent with the management of its operations and its budgets. Like we heard in the very beginning, they have become an extension of our staff, which is which is a fantastic way to operate. And with that, I'm going to turn most of this presentation over to touch down roll through it. And I'll come back on at the end. >> Good Evening Council. Thank you, James Virtual again from touched on golf. We're going to start with just kind of an overview closer. An overview a history of the rate increases that have happened. Bennett Valley and what we found over the last 11 years from 2011 to 2020. 22, is only 3 minor rate increases over that time span. And so it really makes hard to keep up with inflationary rates in costume. Create increases with that small of the rate increase as Jen presented said earlier, we did ask for a rate increase in 2023, which was roughly run a 10% increase, but still kept

the golf course below the market rate at that time. Bennett Valley is a Jim to golf course. It's beautiful and Israeli. I'm starting to get a hold of the market share in the area. And so now we're trying to make sure that competing the competition around the golf course with inconsistent rate increases through the years. We are asking for another significant increase about 10% again for this next coming fiscal year of 24. 25, we did want to talk about the next 2 years following, but we'll be coming back to council with those recommendations when those are appropriate. With these rate increases that we do want to make sure that everyone understands Bennett Valley Golf course was still bit remain. One of the best value golf courses in the area and will also become more sustainable for the Enterprise Fund going forward. We also our last were asked to research a resident and nonresident rate we look about a year and a half and we found that 68% of the Gulf first plane are Santa Rosa residents, which is fantastic. And so, but there is still a good influx of out outside of the Santa Rosa area coming. And so what we've proposed in this that we do implement a Santa Rosa resident rate and a nonresident rate like other municipality golf courses in the area. This will help residents pay a competitive rate for just their golf courses but are for their golf course. But non-residents to actually pay an even higher

rate to come visit. But in serve our and our competitive market analysis. Even our non resident rates can be more affordable resident rates of other golf courses in the area. So we feel that we're still going show the best market value for Santa Rosa and the benefit golf course. So why are these fees necessarily? Why are we asking for this rate increase? Really what we're seeing is the increasing cost to operate the facility minimum wages continue to rise. Utility costs continue to rise in cost of goods, continue to rise. We need to offset that with our rates and the revenues that are coming into the golf course. We also need the golf course to be profitable to fund the debt services and the deferred maintenance, which will show some of the things that we've since our tenure at the golf course to make improvements and offset operational costs. All it will also improve the financial stability of the golf has no burden on the general fund and more improvements are needed. There's equipment needs golf course. Drainage t level lane due to significant deferred maintenance on the golf course. And so were some of these fees will help us maintain the golf course and sustain So we hope create a plan to achieve a consistent rate model with our competitive set moving forward. The next slide is just a sample of a rate structure that we proposed in our budget for next year. This

shows a competitive set of golf courses in the area. 18 hole, golf courses, championship golf courses and where Bennett Valley's current rates are and what our proposed rates are. The very right hand column really shows on average Bennett Valley is significantly under priced compared to our competitive set and so are proposal. Brings us more in line with our can calm petition. We are proposing a Friday rate for the golf course which are our municipality. Competitors also have, which will help us generate a little bit more revenue for the non-residents to come and play on at the golf course. Has the full listing and hopefully you're able to review that and we can answer any questions if there are on that rate. Going with this is just a summary of our capital equipment needs that we've actually completed some that we have done, including point of improvements, specially food and beverage improvements from kitchen equipment folding chairs for weddings. Thank what a equipment and we've been able to really grow the revenue and the food and beverage to show a positive net income for the golf course and for property with these improvements going. And we've we've continue to work with the city on this list to make sure we're within our budget to target, but also planning for future needs. So there are some a cost associated and this with the carpet banquet and t leveling to improve the facilities. And it goes on to another So what

we've been able to do for the 2 years of our 10 year operating is a make improvements so far of a 300 budget of 394,000. We still have some outstanding projects to work through but we're being very cautious with how we're spending the funds to make sure it's helping the golf course to be sustained and profitable, even though we're spending this capital improvements, there are some big projects lists are a improvements that were We have a new lease on our golf cart fleet, the x existing lease that was there was expired and running its course. And so we thank the city for allowing us to get a new lease on 72 golf carts. It took a few years, maybe, but we finally had to greens mowers because of supply chain issues. It was really a challenge. But we really appreciate the purchasing of new equipment to greens mowers for the golf course which are making the putting surfaces immaculate at the golf course. And then this hope and AUGUST were it was approved to do the water supply storage system at the golf course as well of 2 million dollars. Looking at our next fiscal year and working with the city. We still have outstanding a deferred maintenance and equipment needs that the golf course. And you can see this list here between more utility golf carts, there are Raiders and chairs and barstools to continue to make improvements to the food and beverage area. And the rate fee increases will help pay for these improvements within the operating budget. So that's what we're planning for with this. Is that right? As you can see here, there was a

question about rounds and how rounds are doing at the golf course. And as you can see from 2015, 16 to when we started operating the golf course in 2022, there's been a kind of flux and you can see the whom were 74,000 rounds were played at the golf course and then beginning year 2022, we've seen rounds and I think there was an update on that one and yeah, but we had a rainy season last year and we're continuing to see some rain this year. So those made decline a little We even had rain this past almost over half an inch of rain in golf is not necessarily good on the weekends. So we've seen some decline since covid on our rounds. We will say that our programming is definitely coming on really strong we've all maybe I can turn it over to Greg or gm to talk about some of our programs that we've been able to accomplish. And these last thanks, James yes, James mentioned the fact that we we had the majority of our play from the. >> It's actually the zip code of a Santa Rosa residents. So we think that still going maintain our a resident of still going to come out and play or golf course. But we have that great ability to still capture that nonresident rate because those resident nonresident rays are still very competitive within our marketplace and might even less expensive than it might be. The competitive golf course. Some of the programs that we have been doing. I I hired back in the DECEMBER director of instruction that we have blasted bunch of junior golf programs. We have a ladies night out on Wednesdays. We have all kinds

adult classes. Junior classes and types of programs and some even include why after the golf lesson, which is always pretty cool for us we've increased our tournament rounds. We've almost double that. That number from our our start. And we are now being recognized as one of the best venues for golf tournament play with not only our ability to run the event itself, but also the food and beverage afterwards. And something that we're doing when we started this actually late in the fall. But we are working with the boys and Girls Club of of us know Moran and we have been confirmed that every participant in this has been a Santa Rosa resident. And we are now recently working with a group from Roseland. And not only are we bring them and that we bring them and the Gulf and we introduce them to a game that they they didn't know already existed. But just into the golf shop operations that but walked in through the whole facility. We showed them what happens to a grains mower one that's getting done. I had cut a hole into the green. And how do turn over hamburger when that's being done? So that's that's actually really fun for me to And something else that we're we're doing is is called pj which is for the veterans of of the community as a function put on by the pga of America is the veterans have been Veterans in general that they can come out for 7 day session, which includes a lunch afterwards and a banquet afterwards and is free to them we provide well, we've got 3 members on staff. Able to teach program. So really been fun for us. So that's those are some of the things that we're doing better going off

course. Thank you. Grant. >> And just to recap next slide, please. A review of the proposed updates. You know, we need the continued improvement of the golf course driving range restaurant that center. That was all recommended by the National Golf Foundation, which the city did a research on it's going to help us with a long-term financial policy. The subcommittee presented to them and agreed and approved our fee increases that that subcommittee, we went out into the community. We've talked to our Bennett say Bennett Valley group as well as our Bennett Valley Golf Advisory Board and they are and supportive of this fee increase the budget that we have proposed going into next fiscal year. We did implement those into the fiscal plan. And so we hope that those are approved into our r r budget for next season or next fiscal year. And again, these are necessary to support ongoing operations deferred capital equipment needs and debt services for the golf course and we plan to achieve a consistent rate model was interesting when we were first research in our competitive set and trying to put this presentation together in the middle of that. There are competitive Senate already raised their rates. They all raise the rates on JANUARY 1st. So they are already ahead of us even after we started this research to kind of be competitive. So we really need to keep moving forward. It's it's rate increases. Sometimes can not be popular and can be difficult to hear. But they are necessary to keep up with

the operational costs and to keep the golf course in the best condition. It can be. As the all of your management Bennett Valley. There's as I see are 2 most important functions that we conserve while working for all of you. >> Number one is to provide a terrific day to day experience for the residents and the folks to visit the golf course and build a golf course. Experience that reaches out to the community golfers on non golfers. So everybody is coming to the golf course and enjoying it is a community asset. So if that's number one. Number 2 is helping all of you and advising all of you on building a stable financial model for the golf course for the long term. So the golf course can continue to be a valued amenity in the community. As James mentioned. Being be for all of you and asking for rate increases is not our favorite part of the job, but something that is less desirable than that is coming before. All of you and asking for dipping into the general fund in order to fund operations at the golf course. So our mission with all of this is to build that stable financial model. So we can continue to reinvest in the golf course week 18 continue to provide a great amenity for the city. Residents and do that for years and years into the future. Thank you to touch down for going through all of that. And with it is my recommendation by the

recreation and Parks Department. >> The council held a public hearing to discuss increasing and adding golf ease resolution approved the rest. Revise Bennett Valley golf course fees to supersede and replace the Bennett Valley Golf course. Fees requirements set forth and resolution number Aria stash 2, 0, 2, 3, Dash, 0, 0, 7, effective on JULY. First 2024. And with that, we are all available for any questions. Look at council to see if there are any questions. >> Councilmember MacDonald. >> Thank you for the presentation. I was pleased to see how many rounds of golf are being played at the golf course. And I just had to question because, in fact, the general fund is augmenting then a valley golf course right now about $500,000 in the next budget year. And so I just did a quick couple quick calculations. Was there any consideration on raising the rates high enough to offset our current ask of the General fund budget considering we're going into a deficit. >> I think that it's an important point. I think that really speaks to subsequent rate increases down the line. Yes, it's something that we biting off too much with the rate increase. We would see those rounds start to decline. Precipitous Lee, pretty quickly and so are approach with this. Is. Take a measured approach over coming years continue to provide a great experience for our guests and continue to plan for increases in the future. So that can be

narrowed. >> Are there any additional questions? Questions from council members? All right, seeing We will now open the public hearing. MADAM City Clerk. Thank you. You're now taking public comment on item 16.1. If you are in the chamber and would like to comment. >> But have not yet provided a speaker card or your name. Please make your way to the podium. You will have 2 minutes and a countdown timer will alert at the end of that period. The first public comment will be from Catherine followed by Lynn. Sheila. >> I'm Kathryn Conrado and I'm on the The Valley Advisory Committee where the rate increases were proposing. And the question was, would people object to that? So I also am a member of Valley ladies leaving about 50 ladies there and the Sunset League on Mondays, which has about 70. So I took that question to the board of the Women's Golf League and they sent me here as an emissary to say that they were in support of the modest increase that being described because we do value in Valley. Thank you. >> Thank you. The next speaker will be Lynn followed Sheila than Richard. This will be very because I didn't realized Kathy was going to be here. >> I was just going to say the same thing as a very long member of the Women's Golf Club. We are in support our I am and support. And I know that the board is in support of the rate increases. >> My name is Sheila Bell and I've been a resident of Santa Rosa for over 45 years. And I'm the secretary for the save Bennett Valley Golf Course board of directors, although I enjoy the opportunity golf and

then a valid course for me this it's the park-like setting and the treasure that represents much more. It is a gathering place for families, kids and friends within our community at an affordable price is also a valuable draw for tourism within our city. Many corporate meeting planners speak out activities for their participants and all events are often high on the list. As you heard loudly from our community back in 2021, this is an asset that we value for the entire community. The decision by the Santa Rosa City Council to listen to the voices of your constituents and step away from the potential real estate contracts for alternate plans for bgc is truly appreciated. We all know that expenses continue to rise it painfully high levels, especially in California. Those increases coupled with the deferred costs related to long overdue golf course, maintenance, old and worn equipment and the need for updates on the pores make increased revenue a priority as noted in the presentation since only 3 minor increases occurred between 2011 2022. The proposed 24 25 year rate increases provided continued opportunity to catch up from previous years. I supported last year's modest increases and I support year's proposal as well as for future rate increases. I believe there is a need for continued conversation within the community and ongoing discussion about for the ways to increase the bgc Revenue generation. That includes revisiting the enhancement of the driving range to provide more year round use of the

golf course facilities as well as greater participation. Thank you very much for your consideration. And for all the touchdowns efforts. >> Thank you. The next speaker will be Richard followed by >> Thank you. I'm Richard Carlisle. PRESIDENT Of the Sabin of only golf course. And I want to tell you that. Our group supports the rate increases. And I agree with what Sheila just said about all the things the golf course he's going through and needs. >> And I really appreciate the. >> We're the cooperation between the council city staff and touch This is an difficult situation and you're all working together. And I think we just keep moving and we agree with the rate increases. Thank you. >> Thank you. The next speaker will be Ken. >> a 48 year resident of Santa Rosa play called the Ali with her family, including the grandkids and our friends. The effort to the city Council undertook to seek a viable replacement for the previous management team is a significant task. And I thank your selection don't start now experience golf course. Management to take over to get details of proposed Justin's Alanis and not without a few speed bumps. They've only select the data reinforces that justifies their narrative without taking a more realistic approach is proposal literally look at some local golf courses, fees, but they deleted ones that don't support the data, the Jews Valley of the moon, but not the adjacent sort of love fox, 2 north but not the south. They completely omit any reference to the 2 local nine-hole golf courses. Sonoma County Fairgrounds in the

north would both of excellent venues are also direct competition with alley. Within the 2 students put up a sign of the entrance of the golf that states outside food and beverage. This is not on the premises. Does this mean that a customer can bring a bottle of water to stay hydrated while they're playing golf? This is really legal. And the Santa Rosa City facility. I want to know several occasions recently, the restoring of in center was closed to the public all day due to a private event. When this happens without notice. What are their options and playing customer have? Mobile Gophers have come in and ask the question. One of the golfers have to support the restaurant and the event center with these fee increases. Now, what is an appropriate rate increase is complicated. Is the counsel look into the details? Make a decision that benefits both and the majority of golf participants. The question now is how to proceed in the most efficient cost effective to have in short stint in level 6 both a bit of a Thanks, Thank you. We have a speaker at the West Lectern. Please go ahead. >> Thank Michael Hill over. My opinion is that the golf course is not an essential government function, not like police maintaining the roads and things like It's view that is a luxury that soon geared towards catering to the wealthy and the society. 2 peas, the You know, it's not appropriate spend general fund tax dollars subsidize golf

course. I understand you know. Fees are being increased Because these subsidy to taper off well and way. On principle. Checked in general fund tax subsidy was never going to a golf course. That's >> Thank you. There another speaker wishing to provide comment on this item? Please go ahead. >> Hello the guys I think revenue finance director for most multibillion dollar company. I got my mba from uc Davis. And I was looking at some of that data for that in the proposal. And I'd like to say that in general, I definitely support a rate increase in general. I love what Ben Valleys doing for the community. I would say, though, that there's actually some glaring issues with some of the rate namely the non resident proposal. Just to put in perspective. So if you got a cart with the Bennett Valley rate, it's $83 as if you were to go out of town and you've got foxtel, for example, that would be a a I haven't written down here. It would be $68 that you're basically have a higher price by by a large margin. And there's more manatees near Foxtel. You've got the casino. You have your in a central location. The one on one. With Ali, although I love it, I would say you are pushing away. The 32% of non-residents with the amount of increase and therefore you actually have a lower revenue number at the end of the day. When you guys really need to do is figure out how to generate more There's plenty of local businesses in Santa Rosa. Would you can partner with to generate that demand. Make offers to get those

non-residents to come. I don't think a rate increase in on not residents is the correct way to go. So I would actually recommend causing. This particular proposal on take its revisited. And Oscar night a little more another example I have is in the data that was presented, there's actually errors. So the rate for twilight's $22, I think was presented as $24. So I mean, you guys, the date is not correct. So I would recommend causing evaluating and then moving forward. In general that I support making but >> thank you. If there are any other members of the public wishing to provide public comment on this item, please make your way to the podium. Seeing no one else approach the podium for this item. Thank you. We will now close the public hearing. Bring it back to council for any comments that anyone they have. Councilmember Rogers. >> Yeah, I I'd like to see if I can get a response to the last public comment on some of the issues around data specifically like you mentioned, the twilight being at 24 instead 22. Thank you. Nonresident rate for fox does not include their cart fee. So that's where the difference in the price scene. >> Is shown. So there's and a mission from their rape adds a mandatory $19 fee. So are fee is actually a little bit less than foxtel north from our nonresident rate. So and the note at the top we denote that they do not. They require a mandatory curfew and operate the twilight fuel research a little bit more. Maybe our data was wrong, but we I think our presentations and that MAY have at had a mistake in the number of. So we'll have to look and make sure that I was not an incorrect statement.

Break. >> The other thing I would like to mention skews me is that there the rate up updated late. So that might be contributing to some of confusion as well. So didn't get a yesterday. So I wanted to bring that up to the tension and those of the fees that we're considering moving forward with it. >> Can you remind me what was one of the fees that he said because I have >> For the fox they do include all rates include part. So what was North course? >> The twilight rates that i have proposed on the exhibit a that I have in front of me shows a proposal of $22 for the Twilight And currently we're at $20. So to to dollar rate increase for weekday. All right. >> I appreciate that. I I am supportive overall has been to make sure we get it right do when we first started talking about this before you guys came on and I appreciate everything you've been doing to get the course back into shape and get sustainable. We did. I held up a public meeting had about 200 people that joined on zoom and one of the questions that I asked them very directly was which would you prefer had to choose between the 2 holding rates substantially lower than everywhere around us or having a course that had more investment in maintenance and overwhelmingly what I heard from folks is you have to make the course playable that especially if we wanted to generate more revenue and we are constantly talking about ways to generate more activity there. Whether it's events there, Wednesday night, golf and dinner, those sorts of events do bring people in. And

I'd like to see that But I am supportive of increasing the rates to make sure that it's playable and enjoyable for You know, the the maintenance is really important it does ultimately save some money for folks like, oh, c# # # to use, going to lose 15 balls right now and maybe only lose 13. I do now, but I appreciate all the work that you're bringing forward. >> Any other? Okay? He said he'll lose 17 doubles. That's okay. All right. So I just want to say and then I'll pass over to Vice mayor stat. To to make the motion I'm definitely in favor of trying to get the fees were they will support. The golf course that probably is going to be a slow process. But at least you guys are trying to to write that process. I do have one asked, though, and my a# # would be that if you decide to raise the price of the bacon cheeseburger. That's my son's favorite that you guys come back here because and you're right, people do visit the golf course for different reasons because I do not cough, but my son loved the cheeseburger. So thank you very much. And with that vice mayor is that. >> I think it's important to point out that you can monetize last golf balls back in clubhouse. That could be important revenue stream know per per my colleagues. This is this is an easy one vote for because all the feedback I've gotten directly from golfers on you know, just sort of being at the course and hearing people People are very much supportive of the rate like the job, a touchdown.

He's done one one factor making it easy to support is that obviously touched down properties. Dozens of courses across the U.S. And in California, all have a good sense of the market you obviously spent a lot of time putting this rate structure together and have confidence that it that it will succeed and the fact you've got you've got, you know, not you had a lot of support from your from your client base. That's wonderful. If you a few of general comments, I like that. I like that par 3 course idea. And I like the fact that you're trying to figure out how to monetize that course and what conditions. That's the trouble with the bend only golf courses and in the winter when when Airways are soggy, it's tough to know what to do. So thanks for being creative there. And then with respect to the event space, I noticed myself going to a lot more events have been a ballot this year. Clearly clearly running a good bit aircrew. You're running a good business in that event. Space. The community loves it. It's great to see as my final note, I think there was also there. There were a few mentions regular rate increases. My sense is, is that that has that's not only necessary, but that has support as well from the from the folks who are using for golfing at the course. So I'm certainly some support of having more moderate increases in the future and being more than willing to look at those when when when the time comes out. Thank you very much. Oh, wait. I got one more job to do. And it's it's up to me to make a motion to approve this resolution for the revised. But revised Bennett Valley Golf course fees to supersede replace the Bennett Valley Golf course. Fees with amended exhibit a as presented second. >> I have a motion made by

Vice Mayor stop in a second by Councilmember Okrepkie handed over to City clerk to call the vote. Thank you, Mayor Councilmember Rogers. Councilmember Okrepkie I councilmember MacDonald. I councilmember Fleming. I councilmember all b# # # # # . I council member stepped excuse vice mayor stopped. And Mayor Rogers, I let the record show this pass of the 7 affirmative votes. Thank you very much for being here this evening. All right. So we're going to skip around a little bit. I'm trying to read the room. So we're going to go to 11.2, which are matters from council regarding future agenda. >> Items and we'll start with 2011.1. So this is reserved for council to discuss whether to place matters future agenda. For further discussion. So it is not for us to vote at this time. So there is a 2011.1. There's a request for a senior overlay for mobile home. Parks. Council member Rogers. Made the motion a mayor. Second, it. >> And is there discussion that anyone would like to have at this time. >> Yeah, I just say appreciate the consideration from the council. Obviously our mobile home folks have been very engaged in active not just here in Santa Rosa, but also in other cities like Petaluma. We the working very closely with them. And I think Morant's further conversation and the ability for us to have real discussions and move

potentially for policy. But we can't do any of that unless we put it on the agenda and start working between staff and folks. >> Councilmember Fleming, yes, thank I concur with the recommendation of council member Rogers based on that issues at hand here we have people who are pretty low income are on fixed incomes and then we have the other headwind of of out of control inflation or inflation that was out of control, that it continues to burn in I agree that this a full council discussion. >> Thank you. Is there any more discussion for this item? The clarification city clerk after we do public comment, are you able to just take the vote or do we have to make another motion? And second since we already have should have a motion in second to add it to a future agenda. Perfect. Thank you so much. And with that, MAY we please conduct public comment on the side of thank you, Mary are now taking public comment on item 2011.1. If you're in the chamber would like to comment but have not yet provided your speaker card or your name. Please make your way to the podium. You'll have 2 minutes and a countdown. Timer will alert at the end of that period. The first public comment will be from Tom followed by Joanne. Please go ahead. Tom. >> Time upended from the Santa Rosa Manufactured Home Association. I gave the city attorney and the mayor a copy of this book. It's the Mobile Home residency law. And as was looking through it today knowing I was coming here, I found something on Page 78.

Number 30. And I want to read from that because concerns Federal Fair Housing Act and the California Fair Housing Act. It says. Federal, fair housing and moment and then act of 1988. Prohibits discrimination against families with children and multiple residential house. We all know that. But permits such housing, including mobile home parks to limit residency to seniors in one or 2 categories being 55 and older or 62 and older. If the park meets certain minimum conditions. The major condition is that 80% of the units are required to have least one resident who is 55 or older, which we do. And we have 12 senior parks and it goes, it goes on and it says some local governments have imposed conditions on Mobile home park, zoning. Or use permits by requiring parks that were developed as senior parks to be maintained seniors unless otherwise approved by the city or so basically what I'm saying is this is part of the mobile home residency law. All we're asking you to is create the zoning overlay that secures it in place. >> Thank you. The next speaker will be Joanne. >> Good afternoon. Council members and Mayor Rogers. My name is Joanne Jones and I am with the Santa Rosa Mum manufactured Homeowners Association. And I am and I am here in support of the senior

overlay for mobile home parks. What happens when these parks are bought by large corporations. And I think mentioned it before. Is that space rents go way up. Sometimes doubled. Because when young families move in, our families move in, there's more people in a home and this allows the park owners to charge more space rent to raise the rents. Which would also which also has been forcing a lot of seniors out because a lot of seniors on a fixed are on a fixed income. And also. Designating. I want to say that designating senior housing does not discriminate against all ages, all age families because in a rental agreement which I signed. Was told that we would have, you know, certain amenities and that it would be a senior only park is why we moved in. The role agreement that stipulates senior status and provides for specific senior amenities could be viewed as breached if the senior status of the park is changed. So please. Start the process for the senior overlays and help protect. Senior parks with affordable space rents. Thank you for your time. >> Thank you, Anyone else wishing to speak on this item? Mary c no one else approaching the podiums. Alright, Councilmember Rogers, would you like to give me a motion? >> Yeah. I'd like to make a motion for the council to add to our council agenda. Discussion about a senior overlay for mobile home parks.

Second. >> motion made by council member Roger second by Mayor Rogers. Police call the vote. Thank you. Councilmember Rodgers side Councilmember Okrepkie. I councilmember MacDonald. I councilmember Fleming. Brent's art. >> Vice mayor step. Mayor Rogers. Let the record show that passes with 7 affirmative votes. Thank you. Moving on to item 11 in point to point to. >> Also requests for a future agenda item regarding development of language access, translation policy. This was brought forward by council member in was seconded her concurred by Councilmember MacDonald. >> Is there any discussion? Councilmember Up Council Cookie? >> Thank you, Councilor hours and discuss this is a night out at the Open government Task force while that MAY have been avenue, we can pursue I think it's a it was appropriate to bring it forward is this is not something that we can address this at a later time because of whatever reason it's it's an ongoing issue. Every time a notice goes out every time accessibility becomes an issue its immediate, it's it's not 2 months from now. It's tomorrow. And so I'm I'm I'm in full support of this house and supported us. We had a conversation earlier. Appreciate Councilmember our as bring you for now. Yeah, I think it's a great idea. Thank you. Councilmember represent a council member. >> For myself, it was we take a look the the response will be off of staff to decide whether its policy or practice

and seeing that. Again, it's it's the tomorrow thing right? So that that's what was on 49 to appreciate council member. I'm a call for also supporting new hope for the full support of the council tell discussion on whether we want to Cree policy which directs staff to provide. I'm not English notice with a citywide district or area. I think the discussion should be at. >> Is there any additional discussion? All right, seeing none. MADAM City clerk mean police facilitate public comment on this item. Thank you. We are now taking public comment on item 2011.2, if you'd like to provide public comment but have not yet provided your speaker card. Please make your way to the podium. You have 2 minutes and a countdown timer will or at the end of that period. An approach to putting a All right. In with that councilmember hour is would you like to get motion? >> Yes, thank you, Let's put forward a motion. 2 agendas. Translation policy regarding development of language access. I >> I have a motion made by Councilmember Alvarez and a second by Councilmember MacDonald, MADAM City Clerk me please call the vote. Thank you. Councilmember Rogers, I Councilmember Okrepkie I Councilmember MacDonald. I councilmember Fleming. I councilmember all runs Vice Mayor stop. I'm Mayor Rogers. I let the record show this past 7 affirmative votes. Think you moving on to item 2011.3. >> Which is another request future agenda. >> Item regarding cell phone,

our It was brought forward by council member Alvarez in a second by council member. MacDonald. Is there any discussion on this item? Councilmember Okrepkie? >> Yeah, if I can requesting clarification from COUNCILMAN Robert, as when you say buffer zone or you re, are you talking about the radius we have around dispensaries. Are you talking about setbacks in general? Are setbacks from certain kinds like residential versus commercial. I'm just trying get better understanding and to give you even appreciate the question to be with the context of my my idea was that says we're seeing a lot of development without the 2 whether it's in found Grove or in Roseland, we could have a discussion without agendas in it. And what I'm hoping to achieve by agendas. And it is that see the amount of development that was that we're having. I'm trying to how discussion about how can avoid blights throughout our entire city Santa Rosa when it comes to the buffer zones of these towers, how close are the 2 presidential opposed to a commercial areas? I hope that answers your question. Thank you. >> Remember Councilmember Rogers? >> Thank you, mayor and certainly appreciate the concern from from my colleague. I we hear that every time there's an appeal from folks that there's concern, be honest in my years on council. I think I've been through 15 different study sessions on what we can and

can't do around cell phone towers. It is a huge time stock for for staff. And so if you want to propose it during goal setting and haven't worked into the goals of the more supportive of it. But as an item to add onto the to add on to workload, especially understanding there's probably very little that we can actually do legally. I'm I'm I'm not going to be supportive tonight. >> Councilmember over us and I must ask for for for direction here. The comment was was made in regards to moving this mortal budgetary item for discussion opposed to asking for to be agendas. It is impossible for Ossining. Ossining. Is it possibly to respond? The comment in this setting or is that in proper protocol? Just to clarify. >> You welcome to talk about the capacity in which she would like to see this come back. And if you want to come back, so you're welcome to have that discussion here. I appreciate that. And to Councilmember Rogers, I do appreciate the suggestion something that had not thought about. And I would actually be inclined to do so just because I know how strap staff is. And but I want to have discussion at the budgetary level and I do appreciate the discussion. And with that being said, I would actually opt to remove the request to be agenda. As for future item. Thank Is that ok with you? Councilmember make don't. >> Councilmember Rogers? >> and I will >> and city manager just and I own up to. If you want. MAY the comes on coaching. >> skews me I called on Kuz Aaron Councilmember Rogers. If he would like the appreciate that. >> I was just going support

that and say that I'd be very supportive of particularly if the city manager wants to keep keep it on our list and have specific discussion about it. During goal setting for the next year. I know she can keep the list going throughout the year. They've great way. I'd be very supportive of that. >> Councilmember over us. And if I could defer to city manager, she just made a comment that I want to make public and be able answer that. Appreciate. Thank She can MADAM City manager. >> know, I think is these come forward. I know there's been some concern if you know, most of these placed in areas, disadvantaged communities. So when they come I can work with the staff and we can look at that as well because I know the 2 that we did look at where and areas disadvantaged communities. So I think that that's something that we can look at what the staff as well. I will keep it on the for the next council goal setting session. But we will do our due as the towers come forward. >> Remember over and to clarify will be removing items from the record. And I believe I have approval from council member. Don't. >> I don't ever removing it from the record, but we're not going continue to pursue putting it on a future agenda. She's she said she was fine. I asked permission. Oh, gosh, okay. Is getting late.

>> So we are going to. Not do anything with that item. So I can just keep going. >> That's correct. There's no motion on the table. Thank you very much. >> We will go up to item 8. Which will be our staff briefings. MADAM City manager. Item 8.1, Santa Rosa, Active Transportation plan. Update. Respectfully through the city manager and the mayor. We do need to take public comment on item 2011.3. Thank you. MAY be please know you can stay there. Can we please facilitate public comment on that? I am. We're now taking public comment on item 2011.3, if you have not yet provided your speaker card or your name, please make your way to the podium. You have 2 minutes and a countdown. Timer will alert at the end of that period. Public commenters approach the podium. I now we will proceed. Will item e MADAM Thing manager. Ready set, go. >> Good evening. Mayor Rogers and council members. My name is Tory know Wilson and I'm your transportation planner. Joining share my screen. Should handed Yeah. Wonderful. Okay. Great. I love it. All right. Hello, everyone. I am very excited to be here today because it's a really exciting time in transportation. Public works. We have a ton going on. Mainly what I'm here to talk to you about today is an update to the 2018 bicycle and pedestrian master plan. We're renaming that plan to active

transportation plan. The reason for that is that we want to be more inclusive of the rolling side of active transportation, which includes modes such wheelchairs, scooters, skateboards, things like that. To go to the next side. This is the logo that we have for the We began the process in JULY of last year, but we really hit the ground running in about SEPTEMBER OCTOBER. And right now we are in the first phase of public engagement so if you're not familiar with the 2018 bicycle pedestrian master plan, this is a long-range document. We updated about every 5 to 8 years and it includes a really long list of projects and programs that city staff implement over time. We have our bicycle pedestrian advisory board who also guides us in that process and helps us prioritize each year. What we're working on, we have an expressed commitment in the active transportation plan that we will be focusing primarily on los stress facilities that are able to be traversed by folks of all ages and abilities. This is partially in response to national guidance, but it's also in response to very significant public outreach or sorry, public feedback that we've been getting both from local advocacy partner agencies and from the general public. I'm going to move on. We have already started public outreach. And so I was only able to get photos into this presentation of our Earth Day

pop-up. But I did see some council members there for. So thank you for stopping by. It was a wild success. I've been doing public outreach for 7, 8 years and it was I mean, I've never done better at public event. It we were slammed the whole time. Here's a couple more images of the booth and the maps that we had. I think the maps were what really drew people in because they were flashy and exciting. Couple more photos. And then a couple more photos. And then on the right, you'll see a cargo bike. I was able to borrow that from the Sonoma County Bicycle Coalition. They have a free lending library. If you're a member. And so I rode around town with all of our supplies for the pop-up event. I got a lot of honks and sums up there was a little wobbly, but it was a great time. We have a lot of outreach still upcoming. This is a screen shot from our project Web page. I'm going to show you what that project Web pages in just a moment. But in total were doing 11 events. And then we also have an online interactive survey. So there's still a ton of outreach will be doing. And we're asking for help from city Council to, you know, help us advertise these events so that we can really maximize the engagement that we're able to I did just mention that we have an online interactive survey. This is another screenshot from our project Web page. Folks can click the take. The survey link on the left where they can click the image on the right within. 24 hours of it being live, we had something like 55 comments. It was crazy. So when you open it, don't be overwhelmed. You just need to scroll and a little bit and you'll be able to view

the entire map. And this is the project Web page in question. I don't know enough about technology is a qr code from here will work. But I put the link of the Web page on the slide. 2. So for anyone who might be listening and can see the project Web page is Www Dot es. Our city Dot org forward slash a teepee on that. We have a list of all of the public outreach events. We have a copy of the final existing conditions report. We have the online interactive survey. We also have a link where members of the public can sign up for the e-mail list. And we've been sending out reminders and heads up anytime that there is opportunity for public comment. And then this is my final slide. Right now. We're looking at MARCH 2025 for adoption. So we're really wanting to take a little bit of time, not rush the process because we want to make sure that not only is this plan responsive to what the community tells us, but we all also want to be sure that everything that ends up in the plan is completely feasible, right? We don't want to adopt a plan where we list projects that we're not going to be able to implement. So we're really excited for this process. And I will be back. Thank you so much for that presentation. Looking to council members to see it. >> there any questions? >> Councilmember Rogers. I mean, not a question, but I just want to say thank you for being out of the Earth Day event. >> There was a little bit of a competition going on from different city booths to see who would be the most stopped at. I appreciated that it was

packed that the whole time that I was there, it looks like folks bring like hearing that people are participating in this. It really is a big deal. So thank you for all the work on it. Vice mayor sat. >> I just wanted to say I'm I am happy about the community interest in this plan. So I for myself and lots of conversations. Lots of groups are waiting for this plan to merge. So thank you for your yeah, I personally looking forward to it. >> And I will follow up by saying I'm happy about the community engagement, but I think it's because you guys made it attractive in catchy and you're at the right places at the right times. And so it's convenient for community members to come on over and see what's going on. So thank you very much for that. And with that, seeing no additional city clerk, me please facilitate public comment. Thank you. We're now taking public comment on item If you are in the chamber and have not provided your speaker card or your name, please make your way to the podium. >> You have 2 minutes and a countdown. Timer will alert at the end of that period. Speaker on the West Lectern. Please go ahead. Thank you, Michael Helber. >> I tend to one of the bicycle advisory committee meetings and I made a request I'd like to some decent bike racks around town. And if on deaf ears, you know, was really disappointing. I would like you if you ever get a chance stopping in town to Davis and take a look at the type of bike have their very well designed. They got some of the holes, a front wheel and harm that comes up that makes it very convenient to

lock up your bike. And Davis got the count trends. Grand were Caltrans pays by to 90% of the cost and they only pay 10% an alternative transportation project. But around here, you often ride a bike somewhere. And like there's decent place. A part of a fund. Some was the tree on the parking lot somewhere that I can put the chain the cable around The Burger King just re-opened on Stony Point Road to zoom. Was it had to find every I was looking and I didn't see anybody tracks around their use tree out in the parking lot and and food match the same way. There's no convenient bike racks there's one of those blue deals which is a port call the bike rack that some way down by the dollar Tree store. You know, you just fun is over and over again in >> And >> Alvarez has a few limited bike That's not too bad. But safe way is also another bad spot in on room. Every every store. And you are I like to see like doesn't decent bike racks and we get the chance to stop and Davis and take a look write an email you picture what they use and I would highly getting some of >> Thank you. Mary c no one else approaching the podium for comment on this Thank you. I will. I do have a follow-up question with that. It's very nice that encourage people to ride their bikes and in different things. But if they don't have anywhere to put them when they get to their their destination, is that something that we are working

on? That's a part of the plan. Absolutely. So that will be part of the plan because there is. >> There's the behavior shift component of the plan so we can put in all the infrastructure we want, right? But you need to make sure that people are comfortable using it and that there's more support that you give them. So there's programmatic language and, you know, adding bike racks would be more of a project. But on top of a project, we have program language >> we do. We had received a grant from the Transportation fund for clean Air. We were able to install additional bike racks. I do believe that we have some additional funding from that grants or so. I'm taking notes and all check with my team are back and look at those locations. Perfect. Thank you very much. >> And with that, we will hand it back over to Adams, a manager. >> so excited. The mayor's going to be riding her Bike Inc. Item. 8.2 community empowerment plan debate. I'm going ride a bike right next to you. I will be on my bike. Good evening, Mayor Vice mayor and city Council. I'm on a court that community engagement manager with the communications and improvement of relations And I would be providing you with the community Empowerment Plan. Update. On APRIL 27. The senator a fire department hosted women in Public Safety Day. The event had a great turnout with approximately 300 people and 30 different public safety agencies in attendance. The violence prevention

partnership will be participating in several community events this month on MAY 10, they will attend and bring the matter Lou, to the community Action Partnership. Sonoma, Summer Resource, Fair and family Night in Elementary from 5.30, to 07:30pm, one seeks a 3. They've been Gavin, you on MAY 18. They will be driving them. I knew in the Rose Parade. The 3 will begin a 10 in the morning following immediately by the festival. On MAY 20 stuff. There. They will be tabling at Pioneer High School resource fair from 11, 15 to one 15. 1700 Fulton MAY 31st. They will be conducting outreach within at the High School Festival from 10:30am, in the morning to one 30 pm that the 2, reach Wade Avenue. You know, going in for to be transparent complying with a b 40 81. The senator was a police department published report. I rc org, slash military equipment. The has the types and uses of any purchase military-grade equipment for the purpose of public safety. In addition, the department is hosting a community meeting on MAY 16 from 06:00pm to 08:00pm at 35 Stony Point Road during the meeting, the community will have the opportunity to ask questions and provide feedback on the report. Finally, senator a police department independence. Police oversight auditor with percent there. 2023 annual report to city Council in JUNE 4th. And on JUNE 5th 06:30pm, the Independent Police Oversight group and the chief community Advisory team will hold a

public community meeting. You can find out more information that is our dot org. Slash police. And that concludes that the thank you. Thank you very much for that update. Council. Are there any questions? Council? Are there any questions? No questions. MADAM City Clerk, MAY you please? Did you rephrase it into question? I was going to come back for the comment. Call okay. MADAM City Clerk, can you please facilitate public comment? Thank you. We are now taking public comment on item 8.2, if you're in the chamber would like to comment but have not yet provided a speaker card. >> Please make your way to the podium. You have 2 minutes and a countdown timer will alert at the end of that period. Mayor mc no movement towards the podium on this item. Thank you. Bring it back to council for any comments. Councilmember Alvarez. So with the question. >> I don't know. Why are you live as a question? But I definitely want to give them confidence to the team brought you on to the city of Santa Rosa because I've seen you ever so active on the community. I really want to is that it really just just just say. Thank Thank you for those that you're putting forward. Thank you. It's my pleasure. >> a question you don't know who hired her? If you phrase it would be who hired you would be a question. All right. Thank you very much for the update on. Moving on to item 9 city manager and city attorney's report. The city manager, which I have no updates for tonight. MADAM Say attorney. >> I have no report this

evening. Thank you. MADAM City Clerk, can you please facilitate public comment? Was just checking. I don't think we have to do public comment on that item. All right. So moving on to item 10 statements of abstention by council members. All right, seeing none. We'll move right into Councilmember reports. Because I would like to mine. I will start so went to a definitely a host, a different events. Women in Long Railroad Square mixer, press conference, poor health medical expansion. I'm with Insurance Commissioner. And also a company by council crept. >> e. >> Thank you. To Santa Rosa community held for coordinating the event Earth Day was a lot of in the square. Had a wonderful time would like to thank staff for all the work that they did put into pulling such a great event off. It was very well attended. And that's what we like to see. So thank you very much for all the work that you guys did on that event, but that you do. At the end of APRIL, I was able to attend the African American Mayors Conference in this year. The theme was our moment. Our mission in this year, this year's conference marked 10 years striving for work for the African American Mayors Association. Okay. Report out Rotary from the city that's who won and then made 5th annual report Cinco de Mayo. MAY 7th. I was able to obtain a me take Food Park hosted by La seeing a Sonoma County where the Mexican Consulate recognize Hermann g Hernandez for his exceptional leadership and dedication to the

community. So congratulations, Herman. For being honored. The Water Advisory Committee met on MAY 16 received an update. Water supply. Both reservoirs are in very good shape in particular, due to the forecast inform reservoir operation work from Sonoma Water the work that they've been doing. Lake Sonoma. That's what been a long day out. Sonoma Water staff also provided an update on the il Russian. Project authority and noted that the pump back design, which will allow for the continued diversion of ill river water to the Russian river is almost to 30%. Sonoma water is finalizing an agreement with the Bureau of Reclamation for a 2 million Dollar Grant that will allow Sonoma Water to bring the design to 60. Percent. I would also like let everyone know that tomorrow will be the ribbon cutting for the Wednesday night market which will be celebrating its 35th year. So that is very exciting for those of you have that have visited the market in the past years. I just found nice tidbit that used to be the >> Thursday night market. But I did not know that. And then lastly, I would like to thank both the Rotary Club in Mountain. Mike's Pizza. For taking the time to honor our public safety. You are appreciated. So with that, I will pass it on to councilmember crafty. >> Thank you very much, MADAM Cover it because I know he's not going to cover it. But on APRIL 17th, one of our

colleagues here was the North Bay Business Journal's 40 under 40 award Yeah, I know you were going to cover because he doesn't see doesn't both sports himself up like that. But a lot of were there to to support him and it is well deserved. And in many ways we overdo so congratulations, Chris, on that. On APRIL 20rd, we have the Public Safety subcommittee We covered illicit massage businesses and police were given directive to to address this issue that is extremely concerning to all not necessarily just the businesses, but police and code enforcement where had concerns. So we're going to tackle that issue. And we saw got the first look as was said or at the fire at the fire Strategic plan, which will come back before this body of some time on the 25th. I I was lucky enough to be a part of a press conference with Representatives, Thompson and Huffman about legislation being put forward to help ease the burden of insurance. It within our community. And on the I was able to attend that of Sonoma County. Time to wonder a gala celebrating 10 years of their physical location. They've been around for about 15 ish, including their van. But 10 years now with their physical location. And you want to talk about something that's pretty impressive. You have little kids in a very try to take a new job is even other areas. Nothing compares to ours. Ours is fantastic. And we get people coming. We get people coming from Lake County from a Santa Cruz to come to that rose here. So it's fantastic on the of this month, Lasko met and have a report that all recommendations were accepted for service's review before by the city of Santa Rosa. So

that we put to bed fairly frequently as noted by the mayor. Her and I both attended Santa Rosa Rotary Public Safety Awards. Where we recognized one of our greatest in one of our finest in police and fire. I just want to point out is one of my favorite things to recognize police and fire individual basis because between the I think there was 3 sentences in awards acceptance because they hate the recognition so much also yesterday we had the opportunity to the Maronite or for 20 Minutes ii know just down the street here. I think you've got probably see it from here. It made fantastic and I I don't want to speak for the mayor, but I think we both really want to know somebody that's going to live there so that we can go in and experience that tears on the 8th floor that overlooks Courthouse with a barbecue. It's pretty fantastic. That's all I got for this. This meeting. >> Councilmember Okrepkie. Can I remind you the names of the fire? And police officer that were honored? It city Fire. Captain David Kim. Police Officer Hunter Zone. So congratulations and thank you very much. And with that, we will go to council member MacDonald. Thank you, Mayor. I too, was able to go to the 40 under 40 awards dinner. And I do want to congratulate Rodgers for his success and that and it was fun to cheer you want and >> in Bexar issue a little bit. So I appreciated going to that event and I want to say thank you to the Santa Rosa Chamber for that really brightly colored chairs and umbrellas that they put down

at Earth Day. It made it such inviting place. It actually people were going there several days afterwards. And sitting in courthouse square. So I think that there's something to be said about how courthouse square is and and does the success of the event was great to see so many people in so many families out that day all of the boost that we covered under the city of Santa Rosa I appreciate that. I also and then for 4 season Hills Bird, invited some of their top donors. But I do want to remind everyone the service that they provide in the county for childcare services and and I know that's been a priority for this council I just want to say thank you to Melony Dodson, their executive director and their team for all that they do to protect children in quality child care in this county councilmember stop and I attended the long-term finance committee meeting. Mayor was at her conference. And so I just a couple updates from that we had at last quarter review. And obviously today we were going through most of the budget. And as we talked about earlier, these new forms that staff now filling out to really see about bringing services back. I want to say thank you to Allen and his team as well as city manager for their leadership. I'm taking a look at the services that we have in the past and seeing if that might be a better idea to bring them back in-house. And so thank you so much for that. I attended the women in Public Safety Day. That over where

that training center is. And I I know councilmember staff might not say but he ran up the ladder of the fire truck that how one and, you know, no bout to make him safely with that with the city attorney PRESIDENT MAY, we don't about. >> I specifically asked if it was a liability issue, but they assured me that he was fine. Then they asked if I wanted to and since I knew I'd be a liability to the city, I decided to waive that and say no, I'll just let council member of vice mayor stabbed take that lead. So he did a great representing city council I want to say there was a picture of you in the press Democrat so well done i also want to sing Congratulate Herman Hernandez for his award that he received and I apologize. I can't remember the name of the award, but the Mexican consulate was here, today and that was a huge successful event. So I just want to congratulate him. And I also attended the Cinco de Mayo event in Roseland this weekend, which was a huge success. Thank you to city manager and for the city to help sponsor that event that so many families were enjoying live music and sand. It was it was a great event to be able to go to. So that's just about it for the last couple weeks for me. Councilmember overs. 2 mile. >> Those member Rogers Hahahaha. What is he thinking? It? Councilmember Alvarez. Thank you, MADAM Mayor, I'd like to report out on the Red port. We have finalize the

2023 annual report. I also want to assemblyman following acquired. Newly elected supervisor and will seal and Senator Corsi as well. When Callie Crappie for joining during the Get the Roseland gasoline Rose Rosa centered on the many other names been over the last 20 years and the groundbreaking event. So finally, this project is moving forward after a lot of effort. A lot of teamwork. So very appreciative of that. The 20th of of of MAY. I'm sorry that was in APRIL we were actually with yourself. All of us were able to legally believe you're going to be are up for the portfolio. I left a little bit Are Yes, it was a great event. We had. Different ages of students. Warming. Interviews when there was job related or college related. And it was everything from attire to wear too 2 mannerisms and how to properly present themselves in front of different organizations and or individuals. And it was great to see the progression of of of the grades and how use just saw the transformation between the sophomore seniors and the seniors are ready to go. I have to tell you, is quite impressive that they had these runs where they can use us and us being not only elected officials, what they were professionals, teachers, doctors they presented in front of. So I was really great to see and lastly. Single mile that was greater. >> Haha. >> What a great event we had

that and this is really the the city came together and the community together at the last minute. I know there's a lot of issues going on. But, you know, after Sony 5 years of not seeing celebration in Rosen, it was breaking the mold in and getting love. The mice are banned of the suitcase. So it's great to see. Kelly for next year. Thank you. >> Can I give you a quick correction? Unless, course he has something to tell us. It's supervisor Corsi not Sen. Corsi, but he MAY have some of you know, you talk into existence. >> All right. Speaking into existence, Corsi, you heard it. Alright, Councilmember Rogers. >> Thank you, And I think everybody's covered most of the and I appreciate that. Discussed 3 different things to add to the agenda today. I'm going to make a motion to add one more there's no committee that actually would oversee this. And I think that it's an important one since I've been on council, we've had to replace 2 council members. Elected multiple mayors. We've had to appoint multiple people to different boards and commissions, our processes terrible it drives me wild. We've had multiple times where we had a 3 to 3 tie with no ability to move forward and so had to make it up on the spot, how we're going to do it. It's terrible for democracy. And for folks watching, I'm a big fan of approaching those appointments. A new council members, mayor and boards and commissions where we all have

to agree with a ranked choice system. I'm not wedded to that. If the council has another option that they think is better, I'd like us to to do that. But I think that it would be incumbent on this a council to get that in place before the NOVEMBER election. Just because we do anticipate that in the future there will be times but will need to make a make changes to the counselor. Make appointments second it can can I second that we just bring it up for discussion. >> Okay. Second. Through the To the mayor. Can I please get clarification? Is a council policy on boards and commissions appointments as well as vacancies to city Council seat. >> Its board and commission seats where we all have appoint somebody. It's the mayor and vice mayor votes and replacement of council members. Which I've had to do twice since I've been on council. >> you need further clarification, city manager. Sure. He has a lot of ideas. Okay. MADAM City clerk, do you need anything else for most far as that is? You know, I'll get this added to a future agenda discuss agendas in it. >> On a future agenda. Perfect. Thank you so much. So that wraps up. 11. City clerk. MADAM Can you please conduct public comment? Thank you. We are now taking public comments on item 11. If you'd like to make a comment but have not yet provided a speaker card. Please make your way to the podium that you will have 2 minutes and a countdown timer will alert at the end of that period. Mayor mc no one to make way to the podiums on

this item. Thank you so much. So that will wrap 11. We will now move to item 12, which is approval of the minutes. We have one set of minutes and that is for APRIL 9.20. >> 24 counselor there. Any corrections to the minutes. Seeing none. MADAM City clerk, can you please facilitate public comment on Thank you. Are now taking public comments on item. Tell 0.1 the APRIL 9, 2024 regular meeting minutes. If you'd like to make comment, please make your way to the podium. Approach the podium air. Thank you very much. Moving on to item 13, which our consent items. MADAM City Clerk, can you please read the consent items? I'm MADAM City Clerk. >> As you can read consent items, but I'm going to 13.1, please. >> city clerk me please read the consent items. Thank you, Mayor. Item 13.1 motion. Excuse me, emotion adoption. A final report of city Council priorities. Item 13.2. Resolution, professional services agreement with calendar Associates, Landscape, Architecture, to provide design and geotechnical engineering services for court renovations. That how Earth Park excuse me, how Earth Memorial and Gavin community Parks. Item 13.3 resolution approval to extend the term of the exclusive negotiation agreement between the city of Santa Rosa and rogue. All projects for the real property located at 6 to 5, 6, 3, 7, 3rd Street Santa Rosa, California. Item 13.4 resolution purchase agreements for Battery Electric buses with Gillick llc and with New Flyer of America Inc. Item 13.5 resolution, State of good

repair program authorization to apply for the annual formula the formula allocation in project approval. Item. 13.6 Resolution, Transportation Development Act article 4 in State Transit assistance, annual Formula Allocation application. Submittal. Item 13.7. Resolution authorization for request of Low-carbon Transit operations program funding for fiscal year. 23. 24. For purchase. A battery electric bus. Thank you very much. Bring it back to council Councilmember Rogers. Do you have specific questions? >> Actually want to amend So might want to take everything else. First. >> Anyone else on? Councilmember MacDonald. >> I have a question on item. 13.3. And I go ahead and Mayor. Yes, thank you. I just wanted, you know, who wanted to have 90 day extension to come to terms. Could you give me that information? I'm sorry. Could you repeat the question? Sure. Who was asking for the extension? Was it so cooler U.S. City staff city staff asking for the extension and just to add another 90 did this project, what does it do that the the timeline? >> It'll push it out to AUGUST. You'll see it AUGUST. 9th would be the deadline. So you see that the AUGUST 6 council meeting for approval. >> Is that problematic with any of the other funding that

we're getting as far as meeting deadlines and the timelines that we were. >> No, it does not affect the housing funding. >> Councilmember MacDonald. Does that address your concerns? >> It just is my question's, not my concerns, but thank you. Okay. So we're gonna leave it on. Yes. Okay. >> Any other? >> Questions, comments. Concerns from council members. >> Seeing none. We will continue to public comment. Thank you. We're now taking public comment on item 13, the consent calendar. If you did provide your name for item, 13.1. We will hear that after the consent calendar moves. So this is for public comments on items. 13.2 through 13.7. You have not yet provided a speaker card. Please make your. Way to the podium. The first public comment will be from. The Raw Birt followed by Matt. Then Cassidy. >> I'm here to so Robert, Nasdaq, Teamsters staff attorney, represented. I did come here to comment on 13.1. And I do that now. >> know you will do that when we take that item. But right now we're just taking 13.2 to 13.7, but it will be right after Thank you. >> Thank you. How about Geralyn? Edina? Gentleman at the West? Like turn, please go ahead. >> icon over him. I'm concerned the way garage project is being negotiated. You know me real estate deals often involved politically

connected individuals the way they were count some quite often, though, the public's getting the short end of this. The on. So I don't think the way you're going about is appropriate. >> Thank you. Is there anyone else wishing to speak on item? 13.2 through 13.7 on the consent calendar. They are seeing no one wishing to speak or move towards the Putin's. We'll turn it back to you. Thank you very much. And I'll turn it over to Vice mayor staff and list. Any council members have any comments saying none vice mayor's >> Thank you, MADAM Like to make a motion, we approve items. 13.2, 3, 13.7 and wait for the reading of the texts. >> We have a motion made by Vice mayor staff in a second by Councilmember Okrepkie MADAM City Clerk. MAY you please call the vote? Thank you. Councilmember Councilmember Okrepkie councilmember MacDonald. Councilmember Fleming. Yes, councilmember over us Vice Mayor stop. I Mayor Rogers. Let the record show that 13.2 through 13.7 passed 7 affirmative votes. Bring in 13.1 back to council. >> Councilmember Rogers. Thank you so much. I it's really minor. But on Page 4, 4, goals and objectives. >> It's promote a citywide economic development. We just passed our economic development, strategic plan and there's no mention of it on here. So I think just adding a bullet point to the sheet that says implementing the economic development, strategic plan would link things together. Well. And so I guess when you're looking for a motion out. Make that motion.

>> Is there any discussion? Seeing no discussion. We're looking for a motion. You want to do it for you. >> So motion govern out. Go for it. My motion would be to approve this with change of adding on Page 4 undergo one for promote citywide economic development. A bullet point this implement the economic development, strategic plan. >> We have a motion made by Councilmember Rogers in a second by Vice Mayor step city clerk. MAY you please call the vote? To the mayor would like to call for public comment. You please conduct. It take public comment. Thank you. We're now taking public comment on 13.1. Please make your way to the podium. If you submitted a speaker card, we will start with Robert followed by Cassidy. >> Thank you, Robert Maddox, Teamsters, 8, 5, 6, I thought it was. Robert, can you bring the microphone at a little we can hear you. >> That words do. That very good with the microphone. So happy to do. I get as loud as I can. >> I just want to say on the one hand, it was unfortunate. When all of your employees came here to tell you what they need and how important your help is to them. They were cut to one minute and everybody else wasn't. And that's why I'm here to say why are not your employees goal number one for you because you're not going to get anything done in this city. And I mean, quite literally coming up soon. And last you make them a top priority. I'm

here remind all of you as the council that you are going to make that decision. And I know there's always a significant gap between what we're talking about at the tables and what we are talking about, his employees more union members and that which reaches So I the fact you didn't get to hear from everybody today doesn't make you think that every single person we had over 200 people here. Of your employees. I hope you didn't hear them. Even though they didn't get a chance to speak because it is real. >> They need equity. They need to be taken care of. They need parental leave and they need better bilingual pay. Those should be your priorities because you are can get any other priority during until you make the employees at least a priority. Also, why are they not on your goals and priorities? We have been fighting now for almost 2 years on the classification and compensation study that was supposed to be done. We aren't even close. The city drag its feet. And I know there's been a lot of change and glad to you. >> Thank you. The next speaker will be Cassidy. >> Good evening. Council members and Mayor Rogers. My name is Cassidy. Anderson. I'm a senior code enforcement officer in the planning and economic Development Department have been a city of Santa Rosa employee for almost 11 years. A teamster and a shop steward. I've served in

pad through the pandemic both the tubs, grass fires as a disaster service worker in the oc and conduct a damage assessment during some of the city's most challenging times. I'm here today as a steward, i represent the largest bargaining unit for 6, 7, in the city. We are the work force that helps execute your council goals. I'm here right now to spotlight the proposed goals, specifically number 2 or number 6, whichever whichever honoring right now, which is to achieve and maintain fiscal sustainability, sustained fiscal health by maintaining reserves forecasting impacts of budget choices, monitoring revenue trends, maintaining competitive salaries for employees and creatively leveraging other funding sources. Every staff member across all bargaining units are the heartbeat of this council goal in all 7 council goals, employees are seeking better pay working conditions, work-life balance of benefits. Here countless examples. Every month of individual to leaving the city for lateral positions and communal jurisdictions for more pay myself, for example, I could take a demotion that the county of Sonoma as a code enforcement officer, too, making the same top step salary. And relinquish all my supervisory an extra responsibilities. The city continues to end or low morale and high vacancy rates which places an unfair labor burden on staff decision-makers. Please make the city of Santa Rosa a desirable and competitive place for recruitment and to help stop the bleed with retention. I humbly ask you during your goal setting. What are we worth? >> Thank you. Speaker on the West lectern. >> I'm Michael o'Brien. Will lodge an objection to the way the trying time that these public meetings. Unionized public employees are

represented. >> And their negotiations go on closed session with from which the public is excluded from. >> They have all the advantage to negotiate with you. I've said the public view. I often the seiu to county with their own in-home support Just try take over the entire public comment to tournament to public meetings and something on the closed session agenda union negotiations and they take over the, you know, the the off our 5 off agenda item public comments that turning meetings I just want to on record is objecting to it. >> Thank you. Is there anyone else in the chamber wishing to speak on item Mayor, back to you. City manager. Can you clarify? >> a goal. 3. Conduct. An organizational assessment. So what we would like to do is look internally to their apartments and figure out one if we have the right makeup of staff. Whether that's training. Not only let me back up a second because have to think about it for a second. So we want to do an organizational assessment for each department. Some departments have strategic plans. Some departments do not. Some departments have executed strategic plans and they've done an employee assessment and they've done and deployment assistant assessment on how to utilize the workforce. And the reason

why we need to do that is because time and time again, we keep asking staff to do more, do more and do more and sometimes that's not getting accomplished because we don't have either the right makeup of staff are we don't have enough staff. So sometimes when you do an organizational assessment, you determine whether or not you need more staffing. Our can have a force multiplier of technology. So there are a lot of things that factor into police and fire do it a little bit better because they actually have subject matter. Experts who have been public safety before, who can do a deployment assessments to help them run their time down and also helps U.S. Start establish metrics within the department. Sometimes council things. We're doing one thing or doing something else. So that's part of organizational assessment. Sometimes staff needs training. We need to make certain that we have the right training make up for staff start staff or are getting younger staff. The great, you know, great tsunami is here. Great resignation is here. We need to make certain that we're putting our employees in the position, then give them the skills that they need either to move up. Sometimes few invest in employees, they do leave. But if you don't invest in and they stay year, you know that that that doesn't work for me there. So this is about the employees and the organization. We want to make certain that the staff and the departments have what they need to be successful. That was a long way around it. Sorry. Thank Thank you very much for that clarification. >> Councilmember MacDonald.

Thank you, Mayor. I I would like to make a suggestion that we make an addition under goal are priority so that so that it's very clear that it's not just about conducting organizing organizational assessment, but what I'm hearing is that we're not really putting it in writing how much we value our employees. And that's what that's what I'm hearing. So my suggestion would be in you're going to have to help me with the wordsmith thing. And I'm hoping vice mayor's job will do that is perhaps something along the lines of recruit and retain staff and set competitive standards and pay to ensure work for stability. >> It's fine. If you guys think is fine. And that's that's capturing. Wait, what what I'm feeling might need to be written here in goal number 3, so that it's clear to our employees that we are focused on this. >> And that we we want to set competitive standards. And that means like the whole right? And pay to ensure work for stability. So if you go to go to achieve and maintain physical strain, sustainability maintaining competitive salaries for employees and creatively leveraging other funding sources is actually in here. I'm sorry where we do see that in the fiscal stability. So go to Page 3. All number 2. I'm sorry, Page 3 goal. Number 2. Achieve and maintain fiscal sustainability. I see it under goal number 2 about maintaining competitive salaries for employees and creating lab urging for funding sources. But under goal number 3, where it says created an environment, the support staff and operational excellence. I see it end of this school number 2, but under 3, perhaps it needs to

be called out there as well. You think it fits better under what's interesting is goal. Number 200 Maine to achieve and maintain fiscal stability. Is it's different with the ways delineated out, you know, so it's a different Number 3, we want to make certain that we're creating a high-performing organization. I'd like to added under old number 3, if the rest of the council doesn't feel that it's necessary, then they don't have to. Second the motion. All right. You repeat with the motion is. >> I'd like to move that we add undergoing number 3 to create environment that support staff and operational excellence. >> a bullet that. >> Reid's recruit, recruit and retain staff and set competitive standards and pay to ensure work for stability. >> Yeah, but I'd rather have it in 2 places and just be sure. So I'm happy to second. >> All right. City clerk me, please help us out. We already had a motion in a second. So Councilmember McDonogh an offer that is friendly amendment to the motion that was currently on the floor. And as the original mover agree. Thank you. So noted, alright, discussion. I do have a question. How does that change the dynamic of the document? Because I heard you say that one part of the document was for one thing and then the other part of the document was for something else. So. How does that change? >> So under the goals. >> When you look on Page 3 is

just a description. How we're going to achieve that particular goal. When you go to the next phase in its delineated by objectives, actually work. Planning staff worked planning those objectives. So we have begun to work plan each of these objectives. So conduct the organizational assessment. We're we're already working with staff, breaking them up into 2 different teams. Those who have a strategic plan and those who have not. Develop and deploy public dashboards, the teams working on their dashboards on their metrics, And the council voted on these particular objectives when Jacob sent them out. So question clarification. >> The goals is my goal is to save $100. >> And they in the next one is how am I going to save $100 like I'm going to save $20 from each patient? That's correct. Okay. So we're adding now a goal into our objective for having We're adding an objective into the adding a yes and objective into the into the goal. Indigo number 3, it would be a motion to add an how do we do that? How do we complete that? Like what would do we tangibly do? I mean, I know that that is something we do all the time. But like. Isn't this the time to have this conversation? Because I'm trying to figure out what exactly are we going to change or what are we going? Tangibly do that I can see feel touch here, whatever that is going to carry out that what's objective consume? Repeat objective. We're adding. >> What are we adding What are we adding? 100 going? Number

3. We would add an additional bullet with the words next to it. Recruit and retain staff and sec competitive standards and pay to ensure work for stability. So would become an additional objective, which is part of that work plan that city met manager carries out for us. So when I think of it, I think of it as recruit and retain. What are we going to do to recruit? So part of that you had you had 2 different spreadsheet. You had. Business as usual, which recruit retain was under the business as usual. >> Spreadsheet. >> Can you repeat that? Please not incident. We had 2 different spreadsheet. You had the spreadsheet is on the sheet. >> That we were going to work plan out your second with business as usual recruitment and retention objectives were under the business as usual. Is this something that we should be doing every day? So we can move that from business as usual to the objectives. >> I think specifically for right now it would be best to move it from a spreadsheet that not everybody sees all the time to a document that's more public and that's viewed by specifically our employees as well as the public. So I think that by taking it off that business as usual, because I'm not sure everybody's aware that we have a multi page work plan that calls us out to reach our goals. So I'd like to have it in writing if the council deems it necessary. I feel today it does. Thank you for

the clarification both of you don't get it then maybe to this late. I don't know. All right. So MADAM >> please call. >> The vote well, is there any more discussion now? Please call the vote with the. I guess both amendments are together. Thank you. Councilmember Rogers council Crappie I Councilmember MacDonald. I. >> Councilmember Fleming. Council Burress Vice Mayor stop. I Mayor let the record show that 13.1 passes with 7 affirmative votes as amended. Item, 17 written communications written communications are attached city clerk, can you please conduct public comment on this item? They're now taking public comments on item. 17.1. Please make your way the podiums, if you wish to provide public comment on this item. An approach, the podium. Thank you. Moving on to item 18, which is our public comment on non agenda matters. Our second, it crack at public comment non agenda matters. City clerk MAY please conduct the public comment. Thank you, mayor. We're now taking public comment on item 18 non agenda matters. Please make your way to the podium if you provided your speaker card, the first speaker will be mark followed by John than Sarah. Mark, are you in the room? Okay. Please go ahead. >> My name Mark Martin. Start with quote here. Even if a complaint of police misconduct, we have even if a quote police misconduct to sustain is highly unlikely to affect in criminal family law case. This statement coming from a credible source familiar with local police

operations is concerning Kings further significance that it was made by the sergeant in charge of professional standards, division local police department. I have even less time than I thought I had some I realize there's not time to address The specifics of the claim I'm making, but I would implore invite a council members or anybody in a position to effect a policy where compel those who were supposed to address these sort of to do so to reach out to >> In the spirit of some might be the best disinfecting and police officer operating in our community. Thank you. The next speaker will be John. >> Followed by Sarah in Edina. Go ahead. And John, because Miles km one of your fellow employees. >> And you have got an earful compensation. Evening. I just like to put different tone on it. It is a major factor in employee satisfaction. But I summarizing going forwards. People pay for equal work. And and so issue is, as you go about the process, the job categories must reflect the work being done and the qualifications required. Then we look for current comparable jurisdictions when we're trying to be fair, they have reflect that were part of the Greater Bay Area. >> With all the bells and whistles to go with it terms of trying to make make a living. Heartened. >> To hear the things I heard this evening, especially minutes ago. Thank >> Thank you. The next speaker

will be. Sarah followed by a Dina and Michael. Thanks. There is no longer in the room. Edina. Okay. Michael. >> I guess I never mentioned before with my father was a sewer plant operator for the city of Saint Rose and goes back before the Laguna plant was even stuff. That was. Time period of 65 to 1980. I remember him making $5 an you raise to 7 and something like Times have pay $55 a month for sewer services. I and I know. As a fee set by your shoe utilities I suppose I need to pay more come. Is that low? I don't know. I to the only way to raise wages that the sort plan is to females. >> Thank you. If you'd like to make public comment, please make your way to the podium. Speaker. Go ahead. >> I wouldn't use the 3 district 5 Santa Rosa. I expect have a war time. Somebody go I just came just 6 so incredibly disappointed with the lack of leadership or your continued silence. 7 months into an ongoing genocide. I want to point out the nature of the lovely proclamation that you passed earlier this evening. It was a national interest. It was a national focus. Clearly you can do these things when you choose to we're just asking for the same consideration to be given to the Palestinian people. Both those being murdered and start every day in Gaza and the West Bank 50 to 200 per day still. And those living here in diaspora trying to help their You you prioritize wine month last month. Want to talk really could be about that. The encampments, this leadership

in action. These young people are saying no to genocide in yes to expressing themselves authentically, which is the most healthy thing you can do in the face of an ongoing genocide. And they're making a difference >> thank There you see no one else approaching the Putin's for public comment on non agenda matters. >> Thank you. We will now continue to item 20, which is our adjournment and it is with heavy heart that I inform you of the loss of our esteemed team member Cindy Sierra Cindy peacefully departed us recently surrounded by her family and loved ones after bravely battling cancer. During her 7 years of dedicated service with the city of Santa Rosa. Cindy made significant contributions she began her career with the police department serving as a senior administrative assistant for 5 years. And in MARCH of 2021, she transition to acting assignment as an administrative technician in the city manager's office. Most recently in OCTOBER of she was promoted to the role of administrative support supervisor in the city manager's office. Our condolences go out to Cindy's children, her family, her friends, her loved ones. In the Santa Rosa staff that are going to MISS Her greatly Bindi. You will be missed. And with that, we will adjourn. Thank you.